Objective
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Objective
This article provides guidelines to our users on how to generate Provider Information Request (PIR) report from Paradigm.
Complexity:
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Page Contents
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The User has understanding of HEPCAT / HEIMS reporting
The User has access to HEPCAT
The user has an understanding of the Australian Tertiary Education System.
Key terms and concepts
PIR stands for Provider Information Request. Refer to more detailed information in the External Resources (scroll down to the bottom section).
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Key Dates and Deadlines - 30 June 2020
2020 reporting timeframes for the PIR data (TEQSA collection)
PIR Course of Study 2019
PIR Student 2019
PIR Past Course Completions 2019
PIR Staff 2020
PIR Verification of Student and Staff
Report your data through HEPCAT at any time using the 2019 file structures and formats
A list of PIR reports that you can generate from in Paradigm:
Report Name | Description |
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PIR COURSE OF STUDY (PCO) REPORT | The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year. |
PIR STUDENT (PSD) REPORT | The data reported in the Student submission provides a profile of each student/course/unit of study combination for a reporting year, their EFTSL and the Unit of Study Completions Status. |
PIR HALF YEAR LOAD ESTIMATES (PLE) REPORT | The data reported should include students enrolled between 1 January and 30 June of the reporting year. |
PIR PAST COURSE COMPLETIONS (PPS) REPORT | The Past Course Completion (PPS) file contains information about all courses completed by domestic and overseas students undertaking a course leading to an organisation's higher education award. |
Workflow
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4. Click on Produce report. 5. Report Details display the number of courses found for the Reporting Year. |
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4. Click on Produce report button.
5. Choose to Right Click the save image icon, Select link as... 6. Do not change the file name, save the file on your local folder. 7. Upload the file to HEPCAT application for validation. If not sure, refer to the link in below External resources to download the HEPCAT application. |
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 5. Click on Produce Report button. |
PIR Half Year Load Estimate (PLE) Report
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Element Number
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Element Name
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Paradigm Entities
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Paradigm internal field names
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Default Paradigm field labels
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Paradigm menu location
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Field Type
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Default Paradigm Value
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Width
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Derived Field
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Derived Method
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Comment
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585
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Student Fee Type Indicator
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Program Enrolment
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dest_student_status
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HEIMS Student Status
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Student/Course Enrolment/Course/HEIMS Information
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INPUT
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2
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2
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Yes
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When the HEIMS student status is set to 310 or 311 then return 02.
When the HEIMS student status is set to 301, 302, 303, 304 or 305 then return 01
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SELECT CASE WHEN pe.dest_student_status IN ('310','311') THEN '02'
WHEN pe.dest_student_status IN ('301','302','303','304','305') THEN '01'
ELSE ''
END AS dest_e585
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586
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Broad Course Type
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Base Program
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dest_course_type
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HEIMS Course Type
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Courses/Edit Details/HEIMS Fields
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INPUT
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4
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2
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Yes
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When the HEIMS course type is set to Doctorate by research (02) or Master's by research (03) then return 01
When the HEIMS course type is set to Doctorate by coursework (12) or Masters (Coursework) (04) then return 02
When the HEIMS course type is set to Higher Doctorate (01) or Masters (Extended) (14) or Open Universities Australia postgraduate studies (61) or Postgraduate Qualifying or Preliminary (for Master's, Doctorate or Higher Doctorate)(05) or Cross Institutional program for postgraduate courses at home Higher Education Provider (42) then return 03
When the HEIMS course type is set to '06','07','08','09','10','11','13','20','21','41','60','82' then return 04
When the HEIMS course type is set to Enabling course (30) or Non-award course (including Bridging for overseas trained professionals) (50) then return 05
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CASE WHEN q.dest_course_type IN ('02','03') THEN '01'
WHEN q.dest_course_type IN ('12','04') THEN '02'
WHEN q.dest_course_type IN ('01','14','61','05','42') THEN '03'
WHEN q.dest_course_type IN ('06','07','08','09','10','11','13','20','21','41','60','82') THEN '04'
WHEN q.dest_course_type IN ('30','50') THEN '05'
ELSE ''
END AS dest_e586
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589
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Commencing Student Indicator
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Program Enrolment
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start_date
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Start Date
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Student/Course Enrolment/Course
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INPUT
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1
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1
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Yes
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When the start date of the course enrolment is on or after the 1st January of the submission year then return 1 else return 0
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CASE WHEN pe.start_date>='".$submissionYear."-01-01' THEN '1'
ELSE '0'
END AS dest_e589
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590
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Estimated Full-Time Student Load
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Base Program
Base Unit
Base Unit
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program_level
ugrad_eftsu_load
pgrad_eftsu_load
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Course Level
EFTSL Load (UGrad)
EFTSL Load (PGrad)
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Courses/Edit Details
Units/Unit Details/Edit Details
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INPUT
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1
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5
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Yes
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Sum the EFTSL value studied by each student per unique course enrolment for the listed census dates and multiply this value by 2 to derive a Estimated full‑time equivalence (FTE) for a full year. Round this figure to the nearest whole number.
The field program level on the base course is used to determine the appropriate EFTSL value. Undergraduate students use the value in the field ugrad_eftsu_load. Postgraduate students use the value in the field pgrad_eftsu_load.
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ROUND (
SUM ( CASE WHEN q.program_level='POSTGRAD' THEN u.pgrad_eftsu_load ELSE u.ugrad_eftsu_load END ::decimal)
*2)
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415
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Reporting Year/Period
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-
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-
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-
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-
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INPUT
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0
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5
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No
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-
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Entered by the user on the Paradigm report form
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How to troubleshoot
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The process of running a report via report builder is optional, it is only applicable when you are unsure that the census date is valid in the system.
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(Note: click on icon to add another filter clause, the clause only active when the icon is in front of the clause.) |
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 7. Scroll down to select CSV in Report Format. 8. Click on Produce Report button. 9. Click on the link to get the CSV file on the new page. 10. Check the Dest Census Date have filled out correctly. |
Further reading
How to Update Unit Enrolments Status (E490) to selected Units in bulk
Installing HEPCAT for the first time
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External resources
HEIMSHELP official site: https://heimshelp.education.gov.au/pir