Once you have read this article you will be able to produce PIR reports. This article provides guidelines to our users on how to generate Provider Information Request (PIR) report from Paradigm.
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The User has understanding of HEPCAT / HEIMS reporting
The User has access to HEPCAT
The user has an understanding of the Australian Tertiary Education System.
Key terms and concepts
PIR stands for Provider Information Request. Refer to more detailed information in the External Resources (scroll down to the bottom section).
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Key Dates and Deadlines - 30 June 2020
2020 reporting timeframes for the PIR data (TEQSA collection)
PIR Course of Study 2019
PIR Student 2019
PIR Past Course Completions 2019
PIR Staff 2020
PIR Verification of Student and Staff
Report your data through HEPCAT at any time using the 2019 file structures and formats
A list of PIR reports that you can generate from in Paradigm:
Report Name
Description
PIR COURSE OF STUDY (PCO) REPORT
The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year.
PIR STUDENT (PSD) REPORT
The data reported in the Student submission provides a profile of each student/course/unit of study combination for a reporting year, their EFTSL and the Unit of Study Completions Status.
PIR HALF YEAR LOAD ESTIMATES (PLE) REPORT
The data reported should include students enrolled between 1 January and 30 June of the reporting year.
PIR PAST COURSE COMPLETIONS (PPS) REPORT
The Past Course Completion (PPS) file contains information about all courses completed by domestic and overseas students undertaking a course leading to an organisation's higher education award.
Workflow
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1. Check the Course information is filled out correctly
Click on Courses from the side menu, click on Search.
Click on Search Course button, a list of courses will appear below.
Select the course that was offered for the Reporting Year, and double click on its Course Id.
Double check the course details were entered correctly in the following fields: 'Course Level', 'Accredited', 'Accreditation Date', 'Accreditation Date Due'. (Note: The Accreditation Due Date should not be expired)
Double check the fields are entered correctly in the HEIMS fields section. (Note: fill out as much HEIMS fields as possible)
Click on Save Course button.
Scroll to the 'Campus Where Course is Taught' section, click on icon.
In the 'Edit Campus Details' section, double check Offer Year is the Reporting Year (i.e. 2020).
Click on Save Campus button.
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5. How to run PIR Past Course Completions (PPS) Report
Click on Reports, go to TEQSA, and click on it.
Find PIR Past Course Completions Report, click on Get Report.
Refer to below tables in how to fill out the fields.
Field Name
Value
Institution
Leave it not selected
HEIMS Report
Always choose the latest
Submission Year
20182020
Period Number
One (by default)
Submission Number
One (by default)
Course Level
Only select one that applicable to your college (hold Ctrl for multiple select)
Course Enrolment Status
Completed (as reflected to this Report name)
HEIMS Revision Number
Leave it not selected
HEIMS Date Completed From
i.e.
HEIMS Date Completed End
i.e.
Report Mode
On Screen Full details Mode (Show all output per student)
How to troubleshoot
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1. Run a report to audit the census date are correct
The process of running a report via report builder is optional, it is only applicable when you are unsure that the census date is valid in the system.
Select Scheduled Unit Details from the drop-down options, Click on Load the base report.
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In Report Columns section, hold Ctrl for multiple select to add in the following columns: scheduled_unit_id, unit_id, unit_code, unit_name, start_date, end_date and dest_census_date.
Click on Add/Remove Columns button.
Set up the filter clauses as below, click on the icon, which will add another row of filter clause.
Click on Update Filters button so that you can enter dates into Value field.
Refer to fill out the Column Name, Operator, Value and Condition as below. This way it captures any courses offered in 2020 regardless of the start and end date of the course.
(Note: click on icon to add another filter clause, the clause only active when the icon is in front of the clause.)
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7. Scroll down to select CSV in Report Format.
8. Click on Produce Report button.
9. Click on the link to get the CSV file on the new page.
10. Check the Dest Census Date have filled out correctly.
