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WARNING

If you happen to have already synced your Rapla sessions/events into Paradigm and you are planning to do a resync due to some changes in your sessions, please refer to this knowledge article for the implications:Resync: Level of impact on various changes to the Rapla event details.

BE ADVISED:

Always refer to this page: Level of impact on various changes to the Rapla event details for the possible implications when adding new appointments in your Paradigm Session/Event.

Sample Scenario

Following the scenario in the above section, say, you wanted to schedule a one-off event at the end of the semester for a seminar.

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How to Add a New Appointment with a One-Off session

1. With the existing Paradigm sessions created above, if you want to add another one-off appointment you want the student to automatically be enrolled: based on the sample scenario above – the Monday Lecture Session, will also automatically enrol the Wednesday Lecture, and an additional end of the semester seminar as a one-off event.

2. Right-click on the Paradigm Session that you want to add a new repeating appointment to, click the Edit option. This will open the Paradigm Session details.

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3. Go to the Appointments section,

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Take note of how in the Course Plan that one-off seminar at the end of the semester event will look like with the Monday and Wednesday repeating lectures:

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WARNING

If you have already synced to Paradigm the appointment that you want to delete in Rapla, the synced appointment will not automatically be deleted in Paradigm once you do a resync after the delete action in Rapla. If you want to get rid of the appointment/session, delete the sessions in Paradigm first before you delete the appointment in Rapla and do the resync.

Delete via the Edit option or under the Paradigm Session details: Appointments section

1. Right-click on the Paradigm Session where the appointment that you want to delete is under or directly on the Appointment Session that you want to delete, click the Edit option. This will open the Paradigm Session details.

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2. Go to the Appointments section,

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Delete via the Delete Appointment option

1. Right-click directly on the Paradigm Appointment Session that you want to delete, click the Delete Appointment option.

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2. Select the required delete button based on the descriptions below:

• If you have selected the main Paradigm Session or Event and clicked the Delete Appointment option, the options to delete are the same as below except for the 2nd option series. The main Paradigm Session or Event will make the 1st Appointment as the series to be deleted.

• If you are deleting a repeating appointment, you will be prompted with three options on what to delete:

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• If you are deleting a one-off event/appointment, you will only be prompted with these two delete buttons(

  Status
  colour Green title 1

  and

  Status
  colour Green title 3

  in the table above).

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How to use the Free Appointment option when creating new Paradigm Session/Event/Appointments

1. After you created your Paradigm Session/Event/Appointments – if you have an issue with the availability of the resources, click the free appointment>> button under the Appointments section.

2. On the right side of that section, adjust the day and time, and;

3. Observe the Allocations section below, all the resources which are being utilised for that specific day and time that you’ve set. Alternatively, you can keep clicking the free appointment>> button and at the same time observe the resources available below. Note that the default change of time when that button is used is every 15 minutes.

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WARNING:

If you have already synced the Session/Event to Paradigm, the exceptions that you are going to add will automatically be deleted in Paradigm once you do a resync with the changes from Rapla to Paradigm.

How to Add Exceptions in the Paradigm Session and Appointments

1. Right-click on the Paradigm Session where the appointment that you want to add an exception(s) is under or directly on the Appointment Session that you want to add the exceptions to, click the Edit option. This will open the Paradigm Session details.

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2. Go to the Appointments section,

Click the Close button once you’re done adding all the dates, and click the save button to add the changes to your event/session.

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3. If you have another Appointment on that Paradigm Session/Event that you want to add exceptions to, just go back to the left-hand side of the Appointments section, make sure the next appointment that you want to add another set of exceptions to is highlighted/selected and repeat the rest of the instructions.

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WARNING

If you have already synced the Session/Event to Paradigm, converting a repeating Appointment into a single event will create a whole new set of Session lines in the Course Plan menu for the student to enrol, leaving the previously repeating appointment intact. To avoid duplicates, delete the sessions previously synced and convert the appointment into single events in Rapla before attempting to resync.

How to Convert Repeating Sessions/Appointments in Rapla into Single Events

1. Right-click on the Paradigm Session where the appointment that you want to convert into single events is under or directly on the Appointment Session that you want to convert into single events and click the Edit option. This will open the Paradigm Session details.

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2. Go to the Appointments section,

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3. After clicking the Convert to single events button, you will notice on the Appointments space on the left, that all the single events are generated depending on the number of times that a repeating appointment has been set.

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