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Course Group
Course Packet (generates UID5)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width |
|---|---|---|---|---|---|---|---|
UID5 | |||||||
E307 | Course code | Base Course | HEIMS Course Code | destCourseCode | Courses > Edit Details, HEIMS fields section | TEXT | 10 |
E308 | Course Name | Base Course | Name | programName | Courses > Edit Details | TEXT | 72 |
E350 | Course of study load | Base Course | HEIMS Course Load | destCourseLoad | Courses > Edit Details, HEIMS fields section | TEXT | 2(1) |
E596 | Standard course duration | Base Course | Standard Course Duration | destE596 | Courses > Edit Details, HEIMS fields section | NUMBER | 4(3) |
E609 | Course effective from date | Base Course | Accreditation Date (Course Effective Date From) | accreditationDate | Courses > Edit Details | TEXT | 10 |
E610 | Course effective to date | Base Course | Accreditation Date Due (Course Effective Date To) | accreditationDateDue | Courses > Edit Details | TEXT | 1 |
Campuses Group
Delivery Location Packet (generates UID2)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width |
|---|---|---|---|---|---|---|---|
UID2 | |||||||
E625 | Delivery location code | Provider | Training Organisation Delivery Location Identifier | avet071 | Providers/Edit Details, VET Provider details | TEXT | 10 |
E627 | Delivery location street address | Provider | Address Line 1 | address1 | Providers/Edit Details | TEXT | 76 |
E678 | Delivery location suburb | Provider | Suburb | city | Providers/Edit Details | TEXT | 48 |
E630 | Delivery location state | Provider | State | stateProvinceGeoId | Providers/Edit Details | SELECT | 3 |
E660 | Delivery location country code | Provider | Country | countryGeoId | Providers/Edit Details | SELECT | 4 |
E477 | Delivery location postcode | Provider | Post Code | postalCode | Providers/Edit Details | TEXT | 4 |
E609 | Campus effective from date | Provider | Campus Effective From Date | destE609 | Providers/Edit details | TEXT | 10 |
E610 | Campus effective to date | Provider | Campus Effective To Date | destE610 | Providers/Edit details | TEXT | 10 |
Student Group
Student Packet (generates UID8)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width | Notes |
|---|---|---|---|---|---|---|---|---|
UID8 | ||||||||
E313 | Student identification code | Student | Student No. | studentNumber | Student > Student Details > Edit details | TEXT | 10 | |
E314 | Date of birth | Student | DOB | birthDate | Student > Student Details > Edit details | DATE | 8 | |
E402 | Student surname | Student | Family Name | lastName | Student > Student Details > Edit details | TEXT | 40 | |
E403 | Student given name first | Student | Given Name | givenName | Student > Student Details > Edit details | Text | 40 | 9999 - Student only has one name |
E404 | Student given name others | Student | Middle Name | middleName | Student > Student Details > Edit details | TEXT | 40 | 9999 - Student has no other given names |
E410 | Residential address street | Student | Street Number | streetNumber | Student > Student details > Edit Contact info (Billing) | TEXT | 255 | |
E469 | Residential address suburb | Student | City | city | Student > Student details > Edit Contact info (Billing) | TEXT | 48 | |
E470 | Residential address state | Student | State | stateProvinceGeoId | Student > Student details > Edit Contact info (Billing) | SELECT | 3 | |
E658 (NEW) | Residential address country code | Student | Country | billingCountryGeoId | Student > Student details > Edit Contact info (Billing) | SELECT | 4 | 9999 - Overseas country, but not classifiable |
E320 | Residential address postcode | Student | Postal Code | postalCode | Student > Student details > Edit Contact info (Billing) | POSTCODE | 4 | Use 0000 if do not know post code |
E416 | Tax file number | Student | Tax File Number | socialSecurityNumber | Student > Student Details > Personal details | TEXT | 9 | |
E488 | CHESSN | Student | CHESSN No | chessenNo | Student > Student Details > Edit details | TEXT | 10 | |
E584 | Unique Student Identifier | usiStudentNumber | USI Student Number | usiStudentNumber | Student > Student Details > Edit details | TEXT | 10 | |
E315 | Gender code | Student | Gender | gender | Student > Student Details > Edit details | SELECT | 1 | |
E316 | Aboriginal and Torres Strait Islander code | Student | DEST_316 | destE316 | Student > Student Details > Edit HEIMS details | SELECT | 1 | |
E346 | Country of birth code | Student | DEST_346 | destE346 | Student > Student Details >Edit HEIMS details | SELECT | 4 | 9998 - No information on country for student who was born outside Australia 9999 - No information on whether born in Australia or not |
E347 | Year of arrival in Australia | Student | DEST_347 | destE347 | Student > Student Details > Edit details | SELECT + YEAR | 4 | 9998 - No information on year of arrival 9999 - No information on whether student/applicant was born in Australia or not |
E348 | Language spoken at home code | Student | DEST_348 | destE348 | Student > Student Details > Edit HEIMS details | SELECT | 4 | 0001 - Person speaks only English at permanent home residence 9999 - No information on whether or not a non-English language is spoken at permanent home residence 8000 - An Indigenous Australian language where the individual language is not known or identified 9998 - Non-English language spoken but no information on the language |
E572 | Year left school | Student | Year Left School | destE572 | Student > Student Details > Edit HEIMS details | SELECT | 4 | 9999 - A commencing student with no information on secondary education |
E612 | Level left school | Student | Level left school | destE612 | Student > Student Details > Edit HEIMS details | SELECT | 2 | |
E661 | Term address country code | Student | Country | countryGeoId | Student > Student Details (Semester) | SELECT | 4 | 9999 - Overseas country, but not classifiable |
E319 | Term address postcode | Student | Postal Code | postalCode | Student > Student Details > Edit details (Semester) | POSTCODE | 4 | Use 0000 if do not know post code |
🕐 =>Disability extension (sub-packet)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width |
|---|---|---|---|---|---|---|---|
UID8 | |||||||
E615 | Disability code | Course Enrolment | Disability Code | destE615 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 2 |
E609 | Disability effective from date | Course Enrolment | Effective From Date | destE609 | Student > Course Enrolment > Student HEIMS Edit | TEXT | 10 |
E610 | Disability effective to date | Course Enrolment | Effective To Date | destE610 | Student > Course Enrolment > Student HEIMS Edit | TEXT | 10 |
🕐 Citizenship extension (sub-packet)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width |
|---|---|---|---|---|---|---|---|
UID8 | |||||||
E358 | Citizen resident code | Course Enrolment | Citizen Resident Code | destE358 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 1 |
E609 | Citizenship effective from date | Course Enrolment | Effective From Date | destE609 | Student > Course Enrolment > Student HEIMS Edit | TEXT | 10 |
Course Admissions Group
Course Admission Packet (generates UID15)
**Link to Student group through UID8 and link to Course through UID5
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width | Notes |
|---|---|---|---|---|---|---|---|---|
UID15 | ||||||||
E534 | Course of study commencement date | Course Enrolment | Start Date | startDate | Student > Course Enrolment > Course | Datepicker + SELECT | 10 | |
E330 | Type of attendance code | Course Enrolment | Full/Part Time: | contactHours | Student > Course Enrolment > Course | SELECT | 1 | |
E620 | Highest attainment code | Course Enrolment | Highest Attainment Code | destE620 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 31 | |
E575 | Study reason code | Course Enrolment | Study Reason Identifier | destE575 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 2 | |
E576 | Labour force status code | Course Enrolment | Labour Force Status Identifier | destE576 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 2 | |
E599 | Course outcome code | Course Enrolment | Enrolment Status | enrolmentStatusId | Student > Course Enrolment > Course Details | SELECT | 1 | VET - The codes ‘5’, ‘6’ and ‘7’ are not applicable to this collection. This field has been mapped with the Status items. You can find more details by go to System > Search Status type > Type in ‘Enrolment’, click on the 'ENROLMENT_STATUS'. Click on the pencil icon against each status to read more. |
E592 | Course outcome date | Course Enrolment | HDR Thesis Completion Date | hdrThesisCompletionDate | Student > Course Enrolment > Student HEIMS Edit | TEXT | 10 |
=>Basis for admission extension (sub-packet)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width |
|---|---|---|---|---|---|---|---|
UID15 | |||||||
E327 | Basis for admission code | Course Enrolment | Student Admission | destE327 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 2 |
=>Course prior credit extension (sub-packet)
Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width | Notes |
|---|---|---|---|---|---|---|---|---|
UID15 | ||||||||
E560 | Credit used value | Course Enrolment | HEIMS Credit Used | destE560 | Student > Course Enrolment > Student HEIMS Edit | TEXTNUMBER | 4(3)A separate code is to be reported for each crediting/RPL incident, each with a linked value indicating the basis for the credit (E561) and the source Provider (E566). Values for E560 must not be aggregated unless the credit has the same E561 and E566 and has not been previously reported. | VET - Reporting of data for this element is optional |
E561 | Credit basis code | Course Enrolment | HEIMS Credit Basis | destE561 | Student > Course Enrolment > Student HEIMS Edit | SELECT | 4 | VET - Reporting of data for this element is optional |
Unit Enrolments Group
Unit Enrolment Packet (generates UID16)
**Link to Course admission through UID15
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Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Width | Notes |
|---|---|---|---|---|---|---|---|---|
E354 | Unit of study | Base Unit | Unit Id / Unit Code (s) | eduUnitId / eduOtherUnitId | Units > Unit Details > Edit Details | TEXT | 12 | |
E464 | Discipline code | Base Unit | HEIMS Discipline | destDiscipline | Units > Unit Details > Edit Details | TEXT | 6 | |
E622 (NEW) | Unit of study year long indicator | Scheduled Unit | unit of study year long indicator | destE622 | Units > Scheduled Unit details > Edit Scheduled | ? | 5 | A unit of study is a full year unit if the duration of the unit is a full academic year or longer (e.g. two semesters or three trimesters in length equalling a period of one academic year or more). |
E489 | Unit of study census date | Scheduled Unit | HEIMS Census Date | destCensusDate | Units > Scheduled Unit details > Edit Scheduled | TEXT | 10 | |
E600 | Unit of study commencement date | Unit Enrolment | Start Date | startDate | Student>Course Enrolment >Units (Single unit edit) | DATE | 8 | |
E355 | Unit of study status code | Unit Enrolment | HEIMS Study Completion Status | destStudyCompletionStatus | Student>Course Enrolment >Units (Single unit edit) | SELECT | 1 | This field has been mapped with the Status items. You can find more details by go to System > Search Status type > Type in ‘Enrolment’, click on the 'ENROLMENT_STATUS'. Click on the pencil icon against each status to read more. |
E601 | Unit of study outcome date | Unit Enrolment | Expected End Date | expectedEndDate | Student>Course Enrolment >Units (Single unit edit) | TEXT | 10 | |
E619 | Course assurance indicator | Base Program | Course Assurance Indicator | destE619 | Courses > Edit Details, HEIMS fields section | ? | 5 | |
E577 | Recognition of prior learning code | Single unit enrolment | RPL Indicator | destE577 | Student>Course Enrolment >Units (Single unit edit) | SELECT | 1 | |
E329 | Mode of attendance code | Scheduled Unit | Mode of Delivery | modeOfDelivery | Units > Scheduled Unit details > Edit Scheduled | SELECT | 1 | Codes 4,5,7 are only applicable for Higher Education. This is now mapped from scheduled unit. |
E490 | Student status code | Single unit enrolment | unit_enrolment_destE490 | destE490 | Copied from Course Enrolment / Student > Summary > Edit single Unit enrolment record | SELECT | 3 | Retired codes: 202-203, 320, 330, 110, 111,112, 220, 250 |
E446 | Remission Reason Code | Unit Enrolment | HEIMS Variation Reason | destVariationReason | Student>Course Enrolment >Units (Single unit edit) | SELECT | 2 | |
E339 | EFTSL | Unit Enrolment / Unit (coalesce) | Eftsu Load | eftsuLoad | Student>Course Enrolment >Units (Single unit edit) | NUMBER | 10(9) | |
E384 | Amount charged | Unit Enrolment | Unit Fee | unitFee | Student>Course Enrolment >Units (Single unit edit) | NUMBER | 7(2) | |
E381 | Amount paid upfront | Unit Enrolment | Upfront Payment | paidUpfront | Student>Course Enrolment >Units (Single unit edit) | NUMBER | 7(2) | |
E529 | Loan fee | Unit Enrolment | HEIMS Loan Fee | destLoanFee | Student>Course Enrolment >Units (Single unit edit) | DECIMAL | 8(2) | |
E558 | HELP loan amount | Unit Enrolment | Funding Amount | fundingAmount | Student>Course Enrolment >Units (Single unit edit) | DECIMAL | 8(2) |
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Further reading
FINAL 2020 Data element specifications (24 September 2019)
VET Student Loans Data Collection – 2020 Reporting Requirements (15 November 2019)
FINAL VSL data framework and element list (15 November 2019)