Objective

...

• TCSI PIR Data Element Dictionary: https://www.tcsisupport.gov.au/elements

• TCSI PIR Data Framework by TEQSA: TCSI PIR Data Element Framework

• TCSI Training Materials: https://www.tcsisupport.gov.au/support

• TCSI training materialsGlossary: https://www.tcsisupport.gov.au/support/glossary

• Contact TCSI Support via TCSIsupport@dese.gov.au.

Key terms and concepts

Unique Identifier (UID) - these are used to support Business to Government (B2G) reporting via the TCSI API to identify and keep track of records. A single UID replaces the combination of identifying elements that were previously used in HEIMS reporting to uniquely identify a record. The presence of a UID is required in order for a record to be updated via TCSI reporting.

...

The current deadline for 2021 PIR Reporting is 30 June 2022. “Late reporting may result in a breach of the TEQSA Act with associated penalties and adversely impact the Up-front payments tuition protection levy’s risk factor results and the levy amount payable. It is important that providers allocate enough time to prepare, test, submit and validate their data before the applicable deadline.” --https://www.tcsisupport.gov.au/reporting/pir/requirements

Courses of Study Group (PIR)

...

The PIR course of study packet is used to report data on the courses of study offered by each provider. The data collected through a PIR course of study packet is referenced by one or more PIR course packets.

...

UID3
Last submitted
Last Status
Element	Element Name	Paradigm Entities	Paradigm Internal Field Names	Paradigm Entity Field Name	Paradigm Menu Location	Field Type	Width	Unknown Value
E533	Course of study code	Base Course	Course of study code	destE533	Courses > Edit Details > TCSI COURSE OF STUDY	TEXT	10	-
E310	Course of study type code	Base Course	HEIMS Course Type	destCourseType	Courses > Edit Details > TCSI COURSE OF STUDY	SELECT	2	-
E455	Combined course of study indicator	Base Course	Combined course of study indicator	destCombinedCourseCode	Courses > Edit Details > TCSI COURSE OF STUDY	SELECT	1	-
E394	Course of study name	Base Course	Course of study name	destE394	Courses > Edit Details > TCSI COURSE OF STUDY	TEXT	72	-
E350	Course of study load	Base Course	HEIMS Course Load	destCourseLoad	Courses > Edit Details > TCSI COURSE OF STUDY	TEXT	2	-

Courses Group (PIR)

...

Course Packet (PIR) (generates UID5)

...

*Each PIR course packet must have a value for E307 (course code) that is unique to the provider.

...

...

🕐

...

Course fields of education sub-packet (PIR)

See: https://www.tcsisupport.gov.au/reporting/hestudentpir/requirements/courses-group/course-fields-of-education-packet

Campuses Group (PIR)

...

Campus Packet (PIR)

The PIR campus packet is used to report data on the campuses from which providers deliver their courses. The data collected through a PIR campus packet is referenced by one or more course on campus packets.

...

Courses on Campuses Group (PIR)

...

Courses on Campus Packet (PIR) (generates UID4)

...

Students Group (PIR)

...

• Student packet (PIR)

• Disability packet (PIR)

• Citizenship packet (PIR)

• First reported address packet (PIR)

...

Element	Element Name	Paradigm Entities	Paradigm Internal Field Names	Paradigm Entity Field Name	Paradigm Menu Location	Field Type	WidthNotes	Unknown Value	Required reporting scope
UID8
E313	Student identification code	Student	Student No	studentNumber	Student > Student Details > Edit details	TEXT	10		all in-scope
E314	Date of birth	Student	DOB	birthDate	Student > Student Details > Edit details	DATE	8		all in-scope
E315	Gender code	Student	Gender	gender	Student > Student Details > Edit details	SELECT	1		all in-scope
E316	Aboriginal and Torres Strait Islander code	Student	Are you of Australian Aboriginal or Torres Strait Islander descent?	destE316	Student > Student Details > Student TCSI confirm details	SELECT	1	9 - No information	all in-scope
E346	Country of birth code	Student	In what country were you born	destE346	Student > Student Details > Student TCSI confirm details	SELECT	4	9998 - No information on country for student who was born outside Australia 9999 - No information on whether born in Australia or not	all in-scope
E348	Language spoken at home code	Student	Language Spoken At Home	destE348	Student > Student Details > Student TCSI confirm details	SELECT	4	0001 - Person speaks only English at permanent home residence 9999 - No information on whether or not a non-English language is spoken at permanent home residence 8000 - An Indigenous Australian language where the individual language is not known or identified 9998 - Non-English language spoken but no information on the languagethe language	all in-scope
E402	Student surname	Student	Family Name	lastName	Student > Student Details > Edit details	TEXT	40		all in-scope
E403	Student given name first	Student	Given NameNames	givenNamefirstName	Student > Student Details > Edit details	Text	40	9999 - Student only has one name	all in-scope
E404	Student given name others	Student	Middle Name	middleName	Student > Student Details > Edit details	TEXT	40	9999 - Student has no other given names	all in-scope
E410	Residential address street	Student	Street Number	streetNumberbillingAddress1	Student > Student details >  Edit Contact info (BILLING)	TEXT	255		all in-scope
E469	Residential address suburb	Student	City	citybillingCity	Student > Student details >  Edit Contact info (BILLING)	TEXT	48		all in-scope
E470	Residential address state	Student	State	stateProvinceGeoIdbillingStateProvinceGeoId	Student > Student details >  Edit Contact info (BILLING)	SELECT	3		all in-scope
E658 (NEW)	Residential address country code	Student	Country	billingCountryGeoId	Student > Student details >  Edit Contact info (BILLING)	SELECT	4	9999 - Overseas country, but not classifiable	all in-scope
E661	Term address country code	Student	Country	countryGeoId	Student > Student Details > Edit Contact info (Residential/Semester/Term)	SELECT	4	9999 - Overseas country, but not classifiable	all in-scope
E320	Residential address postcode	Student	Postal Code	postalCode	Student > Student details >  Edit Contact info (BILLING)	POSTCODE	4	Use 0000 if do not know post code	Required - domestic students who are residing in Australia
E319	Term address postcode	Student	Postal Code	postalCode	Student > Student Details > Edit Contact info (Residential/Semester/Term)	POSTCODE	4	Use 0000 if do not know post code0000 if do not know post code	Required - all in-scope students who have a term address in Australia
E347	Year of arrival in Australia	Student	Year arrived in Australia	destE347	Student > Student Details > Student TCSI confirm details	SELECT + YEAR	4	9998 - No information on year of arrival 9999 - No information on whether student/applicant was born in Australia or not	Required if the student was not born in Australia but ever resided in Australia (i.e. overseas born onshore students)
E572	Year left school	Student	Year Left School	destE572	Student > Course Enrolment > Student TCSI edit	SELECT	4	9999 - A commencing student with no information on secondary education	Required - domestic student
E612	Level left school	Student	Level left school	destE612	Student > Course Enrolment > Student TCSI edit	SELECT	2	99 - High school level is unknown	Required - domestic student
E573	Highest educational attainment of parent/guardian 1	Student	Highest Educational Attainment 1	destE573	Student > Course Enrolment > Student TCSI edit	SELECT	2	99 - No information provided by student	Required - domestic undergraduate student
E574	Highest educational attainment of parent/guardian 2	Student	Highest Educational Attainment 2	destE574	Student > Course Enrolment > Student TCSI edit	SELECT	2edit	SELECT	2	99 - No information provided by student	Required - domestic undergraduate student
E584	Unique Student Identifier	usiStudentNumber	USI Student Number	usiStudentNumber	Student > Student Details > Edit details	TEXT	10		Optional

🕐 Disability extension (sub-packet)

...

🕐 Citizenship extension (sub-packet)

...

Course Admissions Group (PIR)

...

• Course admission packet (PIR)

• Basis for admission packet (PIR)

• Course prior credit packet (PIR)

• Specialisation packet (PIR)

...

Element	Element Name	Paradigm Entities	Paradigm Internal Field Names	Paradigm Entity Field Name	Paradigm Menu Location	Field Type	WidthNotes	Unknown Value	Required reporting scope
UID8 or E313				destUid8		INTEGER
UID5 or E307				destUid5		INTEGER
E534	Course of study commencement date	Course Enrolment	Start Date	startDate	Student > Course Enrolment > Course	Datepicker + SELECT	10		all in-scope
E620	Highest attainment code	Course Enrolment	Highest Attainment Code	destE620	Student > Course Enrolment > Student TCSI Edit	SELECT31	31	000 - None of the above	all in-scope domestic students
E632 (NEW)	Australian Tertiary Admission Rank	Course Enrolment	Australian Tertiary Admission Rank	destE632destE 632	Student > Course Enrolment > Student TCSI Edit	NUMBER	4(2)	0 - ATAR is not available	Required for recent school leavers in an undergraduate course who have an Australian tertiary admission rank
E605	Selection rank	Course Enrolment	Selection Rank	destE605	Student > Course Enrolment > Student TCSI Edit	NUMBER	4(2)	0 - Selection Rank is not available	Required for recent school leavers in an undergraduate course who have a selection rank
E330	Type of attendance code	Course Enrolment	Full/Part Time	contactHours	Student > Course Enrolment > Course	SELECT	1		Required for students in a HDR course
E599	Course outcome code	Course Enrolment	Enrolment Status	enrolmentStatusId	Student > Course Enrolment > Course Details	SELECT	1VET - The codes ‘5’, ‘6’ and ‘7’ are not applicable to this collection.	This field has been mapped with the Status items. You can find more details by go to System > Search Status type > Type in ‘Enrolment’, click on the 'ENROLMENT_STATUS'. Read more Search, Add and Edit a Status Item Search, Add and Edit a Status Item	Required if the student is no longer enrolled in the course or has formally deferred
E591 (Optional)	HDR thesis submission date	Course Enrolment	HDR Thesis Submission Date	hdrThesisSubmissionDate	Student > Course Enrolment > Student TCSI Edit	TEXT	10		Optional
E594 (Optional)	HDR primary field of research code	Course Enrolment	Higher degree by research primary field of research code	destE594	Student > Course Enrolment > Student TCSI Edit	SELECT	4		Optional
E595 (Optional)	HDR secondary field of research code	Course Enrolment	Higher degree by research secondary field of research code	destE595	Student > Course Enrolment > Student TCSI Edit	SELECT	4		Optional
E592	Course outcome date	Course Enrolment	Expected End Date	expectedEndDate	Student > Course Enrolment > Course	Datepicker + SELECT	10

...

Required if a course of study is completed

Basis for admission sub-packet (PIR)

...

🕐 Course prior credit sub-packet (PIR)

...

🕐 Specialisation sub-packet (PIR)

See: https://www.tcsisupport.gov.au/reporting/hestudentpir/requirements/course-admissions-group/Specialisation-packet

Course Admission Shortcuts

Exit Awards Packet (PIR)

...

See: https://www.tcsisupport.gov.au/reporting/pir/requirements/course-admission-shortcuts/exit-awards

RTP Stipend amount

Element	Element Name	Paradigm Entities	Paradigm Internal Field Names	Paradigm Entity Field Name	Paradigm Menu Location	Field Type	Width	E623
UID15	Course admission resource key
UID5	Course resource key
E599	Course outcome code	Course Enrolment	RTP Stipend Amount	destE623Enrolment Status	enrolmentStatusId	Student > Course Enrolment > Student TCSI Edit	NUMBER (DECIMAL)	10(2)	E415	Reporting yearCourse Details	SELECT	1
E592	Course outcome date	Course Enrolment	Reporting Year	destE415Expected End Date	expectedEndDate	Student > Course Enrolment > Student TCSI EditCourse	NUMBERDATE	410

Unit Enrolments Group (PIR)

...

Unit Enrolment Packet (generates UID16)

...

Below is a list of new elements to PIR TCSI reporting

COURSE OF STUDY PACKET (generates UID3)

...

Refer to the instructions on this next page for the instructions on how to download and submit reports from Paradigm to TCSI.

...

Next Page

^{TCSI PIR Downloading Data}