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Objective

The Client (NAT00080) file contains a record for each client who has participated in VET activity
during the collection period or whose completion of a program of study is reported during the
collection period.
A client is an individual who is engaged in or has completed a program of study.

In the context of Paradigm SMS, client usually refers to a studentThis article provides the details of the NAT00080 - Client file structure, understand it will help you to validate errors. It also includes the workflow of how to generate a NAT00080 file from Paradigm.

Complexity:

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Table of Contents
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Assumptions

  • The User has understanding of understands AVETMISS national reporting, state reporting if applicable

  • The User has access to AVETMISS Validation software (AVS)

  • The User has an understanding of txt file formats

  • The User has an understanding of HEIMS Element Numbersdownloaded and read the latest version of VET Provider Collection specifications

  • The user has an understanding of the Australian Tertiary Vocational Education System.

Key terms and concepts

Identify, and describe or explain the terms and concepts that need to be understood in order to carry out the tasks explained in this article.

...

The Client (NAT00080) file contains a record for each client who has participated in VET activity
during the collection period or whose completion of a program of study is reported during the
collection period.
A client is an individual who is engaged in or has completed a program of study.

In the context of Paradigm SMS, client usually refers to a student.

Client File Structure

Element

Element Silverband generated ID

AVETMISS Field Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Default Paradigm Value

Width

Derived Field

Derived MethodComment

AVET008

Client Identifier

Student

Student No.

studentNumber

Student > Student Details > Edit details

TEXT

10

N/A

AVET039

Name for encryption

Student

Given Name, Middle Name (if applicable) Family Name

firstName, middleName, and lastName

Student > Student Details > Edit details

TEXT

60

N/A

AVET029

Highest school level completed identifier

Student

High School Level Completed

avet029

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2

N/A

AVET059

Gender

Student

Gender

gender

Student > Student Details > Edit details

SELECT

@ - Not stated

1

N/A

AVET017

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

@@@@@@@@

8

N/A

AVET045

Postcode

Student

Post Code

postalCode

Student > Student Details > Edit detailsContact Info

POSTCODE

@@@@

4

N/A

AVET031

Indigenous status identifier

Student

Indigenous Status Identifier

avet031

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET034

Language identifier

Student

Main Language Other Than English Spoken At Home Identifier

avet034

Student > Student Details > Edit details > VET students only

SELECT

@@@@ - Not stated

4YES

N/A

AVET033

Labour force status identifier

Student

Labour Force Status Identifier

avet033

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2

N/A

AVET015

Country identifier

Student

In which Country are you Born

avet015

Student > Student Details > Edit details > VET students only

SELECT

@@@@ - Not stated

4

N/A

AVET019

Disability flag

Student

Disability Type Identifier

avet020

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET047

Prior educational achievement flag

Student

Prior Educational Achievement Flag

avet047

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET006

At school flag

Student

At School Flag

avet006

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET002

Address – suburb, locality or town

Student

City

city

Student > Student Details > Edit Contact Info

TEXT

50

N/A

AVET095

Unique student identifier

Student

USI Student Number

usiStudentNumber

Student > Student Details > Edit details

TEXT

10

N/A

AVET061

State identifier

Student

State

stateProvinceGeoId

Student > Student Details > Edit Contact Info

TEXT

2

N/A

AVET096

Address building/property name

Student

Property Name

propertyName

Student > Student Details > Edit Contact Info

TEXT

50

N/A

AVET097

Address flat/unit details

Student

Flat/Unit No.

streetSubaddress

Student > Student Details > Edit Contact Info

TEXT

30

N/A

AVET098

Address street number

Student

Street Number

streetNumber

Student > Student Details > Edit Contact Info

TEXT

15

N/A

AVET099

Address street name

Student

Street Name

streetName

Student > Student Details > Edit Contact Info

TEXT

70

N/A

AVET119

Survey contact status

Student

Survey Contact Status

avet119

Student > Student Details > Edit details > VET students only

SELECT

1

Workflow

This section contains a numbered list of steps to follow as a workflow of how a task or process should be completed.

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Workflow

  • The title of the macro should be start with a verb and represents the name of the workflow

  • Each workflow should consist of numbered steps

  • Use bold to reflect key words including: menu names, button names, field names

    • Images may be added provided that they improve the usability of the workflow in question
    Expand
    title1. How to access iReport on Paradigm
    run NAT00080 Client file

    1. Click on the Report tab on the side menu 

    2. Click on AVETMISS option on the side menu

    3. Find AVETMISS Client file (NAT00080), click on Get Report blue button

    4. Refer to the following parameters of generating a report

    *Institution: choose the appropriate institution from the list

    *AVETMISS Report: choose the appropriate reporting option. Choose the Victoria option if you are reporting to Victorian state government

    Scheduled Unit Start Date: From and to period, select the reporting year, for example, 01/01/2020 to 31/12/2020

    Unit Enrolment Status: The default status values have been selected. Check whether these are suitable for your reporting needs.

    Funding Source Identifier - State Training Authority: leave it blank if you are reporting national training, do not select anything.

    Report Mode: choose Ultra fast mode when the option is available. Alternatively, choose the On Screen Mode or Fast Mode option

    5. Click on Produce Report button

    6. In the new page, right click on the blue hyperlink 'Here is the file' and choose save the link as..

    7. Save the file on you preferred location

    8. Open the file and double check the file content.

    *Note: Refer to the report details and the above file structure you will find out where to fill out the missing information.

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