Objective

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Overview

In preparation for the production launch of TCSI reporting, a number of configuration changes must take place before a site is able to successfully start reporting data via TCSI. This article should be used as a checklist to ensure that your Paradigm site is TCSI ready and compliant.

This article outlines a series of configuration steps that must take place to prepare a Paradigm site for successfully reporting TCSI data.

Complexity:

Page Contents

Introduction

There are potentially two rounds of Paradigm code updates that our providers will need to complete prior to entering TCSI Read-Only mode. Providers who have been long time users of Paradigm are likely to be running on an older version of our code-base and these Provider systems will need to be upgraded to the latest version of our code-base before further TCSI migration work can begin. Silverband continues to work with the providers who are in this group to schedule the upgrade work and then assist the relevant users to migrate their workflows to the new software version.

Once the TCSI update has been deployed, the system will show fields for both HEPCAT and TCSI. This will remain the case until after the system has entered into TCSI Write Mode, at which time Silverband will start deploying patches to mark HEIMS fields as hidden.

TCSI System Preparation

• Providers are required to open the System tab from the side menu, click on Search Status Type button. In the search box type in ‘Enrolment’, and click on Search Status Types. If more than one row of data is returned, choose the row for ‘ENROLMENT_STATUS’ by clicking the blue hyperlink at the left side of the screen. For each listed status item, click on its pencil icon to edit the record. Each enrolment status item must have matching entries for the HEIMS Unit of Study Status Identifier and HEIMS Course Outcome Identifier. Only status items that have this correct mapping will be sent to TCSI. Once each status item has matching values, click the Save Status Item button and proceed to edit the next status item in the list.

• Complete entering data for the courses provided by your institution. This will need to be completed before you can enter any course admission records.

• Complete the set-up tasks including campus records. This will need to be entered and completed before you can enter courses on campus records and this data will not be imported from HEIMS.

• Complete the set-up tasks for units on campus. This will need to be completed before you can add any unit enrolment records.

Data Conversion From HEIMS to TCSI

The following points outline a series of updates that will need to be applied to convert historical data to a format that is ready and appropriate for submission via TCSI.

• Courses Of Study Group

  • Match UID3

• Courses Group

  • Match UID5

  • Update field E596 from TCSI where the value is null in Paradigm

  • Update field E609 from TCSI where the value is null in Paradigm

  • Update field E610 from TCSI where the value is null in Paradigm

  • Course fields of education

    • Import all sub-packets

  • Special interest course extension

    • Import all sub-packets

• Students Group

  • Match UID8

  • Update field E572 from TCSI where the value is null in Paradigm

  • Update field E573 from TCSI where the value is null in Paradigm

  • Update field E574 from TCSI where the value is null in Paradigm

  • Update field E612 from TCSI where the value is null in Paradigm

  • Disability Extension

    • Import all sub-packets

  • Citizenship extension

    • Import all sub-packets

  • Scholarship Extension

    • Import all sub-packets

• Course Admissions Group

  • Match UID15

  • Update field E620 from TCSI where the value is null in Paradigm

  • Basis for admission extension

    • Import all sub-packets

  • Course prior credit extension

    • Import all sub-packets

  • Specialisation extension

    • Import all sub-packets

  • Scholarship extension

    • Import all sub-packets

  • RTP stipend amount extension

    • Import all sub-packets

Recommended Post Migration Data Update

The following list outlines various separate updates that Silverband will implement on each Provider database to ensure that historical data is converted, and where necessary, uses the newly introduced TCSI elements.

• Convert year long indicator - e622

• Convert basis for admission new packet element e358 only for new records ?

• Convert basis for admission new packet element e327 only for new records ?

• Convert disability into new packet element e615 - only for new records ?

• Copy e572 from course enrolment to student - only for new records

• Copy e573 from course enrolment to student - only for new records

• Copy e574 from course enrolment to student - only for new records

• Convert e493 to e620 - only for new records

Further reading

TCSI Packets (Higher Education Providers)

TCSI Packets (VET Student Loans)

TCSI Push Rules

TCSI Remapped Elements

TCSI Elements with changed options

We highly recommended that all users who will be performing data entry read the following documents so that they gain a strong understanding of the elements that are required to be reported.

FINAL 2020 Data element specifications (24 September 2019)

FINAL HE Data framework and element list (24 September 2019)

HE 2020 reporting requirements v1.0 (24 September 2019)

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TCSI Configuration Checklist:

Place a checkmark (☑) on the following list if they have already been configured in your business or institution. Refer to the Workflow section below for more details and the instructions for the configuration.

•  Provider Configuration
•  Base Course Configuration
•  Element 329 - Mode of attendance code
•  Element 355 - Unit of study status code
•  Element 599 - Course outcome code

Workflow

Expand
title Provider Configuration
Provider Primary accredited Higher Education Provider (HEP) record All Paradigm sites that are required to report data via TCSI will need to include a provider record that represents the primary reporting HEP. This provider record must be assigned ONE of the following provider roles: TCSI VET TCSI PIR TCSI Higher Education Parent Reporting Provider Note BE ADVISED: The “Parent reporting provider” field for the primary HEP provider record in Paradigm must be set to the primary HEP provider. In this way the primary record is a parent of itself. NOTE: The following workflow needs to be completed for ALL providers that are connected to one or more of the following data types that are linked to Higher Education accredited courses or programs: Base course Base unit Scheduled unit Course enrolment One of the triggers used to identify TCSI data within Paradigm is whether a specific record is associated with an accredited Higher Education Provider (HEP). This is achieved using the field “Parent Reporting Provider” found on the Provider Edit screen. Dual sector providers Providers who operate within both Higher Education and VET sectors will need to have 2 primary provider records within Paradigm: one for Higher Education and one for VET. New required fields for TCSI providers Parent reporting provider Billing address postcode populates element 477 Billing address country populates element 660 Element 609 - Effective from date Element 610 - Effective to date (optional, submitted only when known) Implications Silverband uses the abbreviation field of the primary accredited Higher Education Provider (HEP) record within Paradigm to authenticate with PRODA. This means the abbrev field must not be changed without first notifying the Silverband support team. This workflow applies to provider records that are not accredited HEPs, including providers that reflect a delivery location, campus or subset of the overall reporting HEP Paradigm only supports provider nesting that is one layer deep as reflected in the examples below: Status colour Green title SUPPORTED Provider as a campus of an accredited HEP Status colour Green title SUPPORTED Provider as a delivery location of an accredited HEP Status colour Green title SUPPORTED Provider as a (department/school/faculty) of an accredited HEP Status colour Red title NOT SUPPORTED Provider as a faculty of a campus of an accredited HEP Workflow 1. Choose Providers > Search menus on the side. 2. Use the search fields to load the primary HEP of your Paradigm site 3. Scroll down the page and locate the field labelled “Parent Reporting Provider” Image Added 4. Select the primary HEP from the available option(s) 5. Update any missing required fields from the list defined above 6. Click the “Save Details” button to save the changes back to top: TCSI Configuration Checklist

Expand
title Element 329 - Mode of attendance code
Element 329 - Mode of attendance code NOTE: The following workflow needs to be completed for ALL method of delivery options that are connected to students studying Higher Education accredited courses or unit The TCSI element 329 will be derived from the existing Paradigm field “Method of Delivery” found on the Base Unit and Scheduled Unit screens. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 329 option. Implications Scheduled unit must not contain a mix of different delivery methods. A new scheduled unit is therefore required when ANY of the following scheduled unit fields change: Unit Code Unit Name Start Date End Date Census Date Mode of Delivery Home Institution Workflow 1. Choose System > Search Code Type menus on the side 2. Enter “METHOD_OF_DELIVERY” as the search criteria 3. Click the “SEARCH CODE TYPES” button 4. Use the blue pencil icon to edit a data record 5. Click on the field labelled “HEIMS Code” and select the appropriate element 329 option Image Added 6. Click the “SAVE CODE ITEM” button to save the changes Further reading Search, Add and Edit Code Item back to top: TCSI Configuration Checklist

Next Steps

Once the above steps have been completed the next step is to begin data matching and performing the TCSI ready tests to bring the remainder of your data into a TCSI compliant state: TCSI Reporting

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