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WARNING If you happen to have already synced your Rapla sessions/events into Paradigm and you are planning to do a resync due to some changes in your sessions, please refer to this knowledge article for the implications:Resync: Level of impact on various changes to the Rapla event details. |
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Add New Appointment
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BE ADVISED: Always refer to this page: Level of impact on various changes to the Rapla event details for the possible implications when adding new appointments in your Paradigm Session/Event. |
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Sample ScenarioGiven the sample event created below, a lecture (BEM1008) with a weekly event every Monday at 9:00-11:00AM. Take note that this event has no Group and Class Number values. For the purposes of demonstrating how to add a new appointment as a repeating event, with the currently set event for the Monday lecture, you wanted to add another Wednesday lecture with the same number of times as your Monday lecture. With this set, you want the student to enrol in the Monday and Wednesday lectures every week for the duration of your repeat event.
 Also, take note how in the Course Plan that Monday session event will look like:  How to Add a New Appointment with Repeating sessionsWith the existing Paradigm Event/Session created above, if you want to add a new repeating appointment you want the student to automatically be enrolled: based on the sample scenario above – the Monday Lecture Session, will also automatically enrol the Wednesday Lecture. Right-click on the Paradigm Session that you want to add a new repeating appointment to, click the Edit option. This will open the Paradigm Session details.  3. Go to the Appointments section, click the New button. This will add a new appointment in the space below. On the right side of the Appointments section, set the time and dates: You have the option to set your repeating session as Weekly, Daily, Monthly, or Yearly. Manage your resources as necessary and as required. Click the Save button to add the changes to your event/session.
 Take note of how in the Course Plan that Wednesday repeating lecture session event will look like with the Monday lecture:  | Tip |
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Once the student will select the Unit Code BEM1008, the student will automatically be enrolled in the Monday and Wednesday repeating lectures. |
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| title | Delete via the Delete Appointment option |
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Delete via the Delete Appointment optionRight-click directly on the Paradigm Appointment Session that you want to delete, click the Delete Appointment option.
 2. Select the required delete button based on the descriptions below: If you have selected the main Paradigm Session or Event and clicked the Delete Appointment option, the options to delete are the same as below except for the 2nd option series. The main Paradigm Session or Event will make the 1st Appointment as the series to be deleted. If you are deleting a repeating appointment, you will be prompted with three options on what to delete:Event –
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| Event | this will delete the entire Paradigm Session/Event and all the appointments under it | | Series: [Day and Time] |
| this is the suggested way to delete the whole series of the appointment. If you will choose this option, it will only delete the appointment selected but not the whole Paradigm Session. | | 1x appointment on dd/mm/yy |
| this will delete only the specified appointment date. If selected, the Paradigm Session/Event and all the other appointment dates will remain except for the one specified in the button. |
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Free Appointment
This will help you manage your resources by checking when your resources are being utilised.
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| title | How to use the Free Appointment option when creating new Paradigm Session/Event/Appointments |
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How to use the Free Appointment option when creating new Paradigm Session/Event/Appointments1. After you created your Paradigm Session/Event/Appointments – if you have an issue with the availability of the resources, click the free appointment>> button under the Appointments section. 2. On the right side of that section, adjust the day and time, and; 3. Observe the Allocations section below, all the resources which are being utilised for that specific day and time that you’ve set. Alternatively, you can keep clicking the free appointment>> button and at the same time observe the resources available below. Note that the default change of time when that button is used is every 15 minutes.  Image Addedback to top |
Adding Exceptions
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WARNING: If you have already synced the Session/Event to Paradigm, the exceptions that you are going to add will automatically be deleted in Paradigm once you do a resync with the changes from Rapla to Paradigm. |
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| title | How to Add Exceptions in the Paradigm Session and Appointments |
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How to Add Exceptions in the Paradigm Session and Appointments1. Right-click on the Paradigm Session where the appointment that you want to add an exception(s) is under or directly on the Appointment Session that you want to add the exceptions to, click the Edit option. This will open the Paradigm Session details.  Image Added2. Go to the Appointments section, Make sure that the correct Appointment where you want to add the exception(s) is currently selected/highlighted, and then click the Exceptions button on the right side of that section. Select the date that you want to add as an Exception, and click the Add button. Repeat steps - if you want to add more dates as exceptions. Click the Close button once you’re done adding all the dates, and click the save button to add the changes to your event/session.  Image Added3. If you have another Appointment on that Paradigm Session/Event that you want to add exceptions to, just go back to the left-hand side of the Appointments section, make sure the next appointment that you want to add another set of exceptions to is highlighted/selected and repeat the rest of the instructions. | Tip |
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Once you’re done adding all the exceptions, in relation to the Warning sign above, if this Paradigm Session/Event has been synced before, if you plan to resync the changes to Paradigm, all the exceptions you’ve just added will automatically be deleted in Paradigm. |
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Convert to Single Events
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WARNING If you have already synced the Session/Event to Paradigm, converting a repeating Appointment into a single event will create a whole new set of Session lines in the Course Plan menu for the student to enrol, leaving the previously repeating appointment intact. To avoid duplicates, delete the sessions previously synced and convert the appointment into single events in Rapla before attempting to resync. |
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| title | How to Convert Repeating Sessions/Appointments in Rapla into Single Events |
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How to Convert Repeating Sessions/Appointments in Rapla into Single EventsRight-click on the Paradigm Session where the appointment that you want to convert into single events is under or directly on the Appointment Session that you want to convert into single events and click the Edit option. This will open the Paradigm Session details.
Image Added2. Go to the Appointments section, Make sure that the correct Appointment in which you want to convert into single events is selected/highlighted. On the right side of that section, click the Convert to single events button.  Image Added3. After clicking the Convert to single events button, you will notice on the Appointments space on the left, that all the single events are generated depending on the number of times that a repeating appointment has been set.  Image Added| Tip |
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After converting the Appointment into single events, you can now go through all the newly generated single events and adjust the necessary details. |
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