Objective
Once you have read this article you will understand how to view and edit details related to a student's graduation.
Assumptions
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Overview
The Edit Graduation Menu in Paradigm will let you provide detailed information regarding the Student’s graduation. This knowledge article will give a comprehensive list and overview of all the fields under the following sections: Graduation Eligibility, Graduation Dates, Graduation Ceremony Details, Graduation Document Numbers, and Early Exit Awards, as well as the workflow on how you can get to the Course Graduation Page in Paradigm.
Complexity:
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AssumptionsThe student has completed the course; You have an access level that allows you to create or edit student records; and You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.
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Key Terms and Concepts
GRADUATION Form Page in Paradigm NOTE: The following forms and fields are highly customisable. You can hide some of the fields which you think are not being used or applicable in your business or institution when it comes to a student graduation details. Legends: A field with means that the field is applicable to both Higher Education and VET providers.A field with means that the field is only applicable to Higher Education providers.A field with means that the field is only applicable to VET providers. Graduation Eligibility Image Added All Requirements Complete – Has the student completed all requirements to graduate (not just academic) e.g. Exit interviews, returned all materials to the library, finance check for outstanding fees, returned any borrowed equipment? Yes / No Academic Requirements Complete – Has the student met all of the Academic requirements to complete the course? Yes / No Graduated Award – The full name of the course / Award the student has / will complete to appear on the parchment. Graduand – Is the student ready but pre-graduation Certificate – Has the student received their parchment/certificate? Yes / No Graduation Status – Graduand / Graduated / Pending Graduation Message Graduation Dates Image Added Graduation Date – The date the student graduated Certificate Date – Date the certificate was produced Information Date Sent – The date the graduation information pack was sent to the student Award Application Date Sent – The date the confirmation of completion is sent to the student Award Application Date Received – The date the confirmation of completion information is received back to the institution Graduation Ceremony Details Image Added Ceremony Location – The ceremony location the student is planning on attending. Attending Ceremony – Will the student be attending the ceremony? Yes / No Ceremony Date – The date the ceremony is scheduled for Graduation Item(s) To Hire – Trencher Cap / Hood / Stole Graduation Item(s) To Purchase – Trencher Cap / Hood / Stole No. of Graduation Guests – The number of guests/tickets required for attending the ceremony for this graduand Academic Dress Required – Does the student require academic attire? Yes / No Hood Purchase – Yes / No Trencher Size – Cap / Mortarboard / Bonnet Size Gown Size – The size of graduation gown required for student Notes – Any additional notes required - e.g. Student has mobility issues and requires assistance with stairs at the ceremony venue. GRADUATION DOCUMENT NUMBERS Image Added Parchment Number – The unique Parchment id number - Can be system allocated if required Transcript Number – The unique Transcript id number - Can be system allocated if required SOA Number – Statement Of Attainment - Can be system allocated if required Other Certificate Number – EARLY EXIT AWARDS
Refer to this Knowledge Article if you want to use this section of the page: TCSI Early Exit Awards Packet. back to top |
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Implications
NOTE
The pages, fields and buttons that you can see, and the items that you can edit, are based on:
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For more information please contact your "
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- The student has completed the course.
- You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.
Key terms and concepts
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Implications
Nominated Contact Person" or other “Paradigm Expert” in your business or institution.
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BE ADVISED Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment. |
Workflow
How to Edit the Graduation record
- Load the Student Record.
- Click on the Course Enrolment option in the side menu.
- Move down the side menu and click the Course option and expand it.
- The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student.
- Move to the Course Enrolment List section
- Click on the ACTIONS
Image Removedbutton on the same row as the Course to be edited. - Click the Edit Graduation option in the Actions menu.
- Move to the GRADUATION section and add or edit any required details.
- Click on the SAVE GRADUATION DETAILS
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How To Load A Student Record
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How To Load A Student Record
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Actions To Take
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Follow the steps in Student - Search and click on the Student No highlighted in blue to load the Student Summary page. Click the ACTIONS button Image Removedand choose the Edit Course Enrolment option to load the student record directly into the Course Enrolment page.
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Follow the steps in Student - Search Course to search through all students currently enrolled in a specific course. Filter the list of students until you can choose your intended student and click the Edit icon 
Image Removedto load the student record directly into the Course Enrolment page.
| title | How to Edit a Graduation Record |
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Edit a Graduation Record
NOTE If the student is not currently loaded in Paradigm, start with the instructions below, else, proceed to . Once the Student Summary Page is loaded, you have two ways to access the Edit Graduation page: In the Student Summary Page, scroll down and look for the COURSE ENROLMENTS Form section, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation. Image Added Another way to get to the Edit Graduation page is to choose Student > Course Enrolment > Course menus on the side, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation. Image Added Enter or edit all the required details.Refer to the section above under the Key Terms and Concepts section if you need a guide in filling out or editing the information. Save the graduation details. After filling out all the graduation details, click the SAVE GRADUATION DETAILS button.  Image AddedIf you’ve added some document numbers under the GRADUATION DOCUMENT NUMBERS Form section, click the SAVE DOCUMENT DETAILS button.  Image Addedback to top |
Related Pages
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TCSI Related Knowledge Article
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| title | early exit awards packet |
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TCSI Early Exit Awards Packet
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Related Pages | TCSI Related Knowledge Article
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