Overview
Setting the correct financial details which are reportable to the government is paramount in Paradigm. This would include students who are recipients of Commonwealth Supported Places (CSPs) subsidy. The students' help loans, status codes, contributions amount, etc. must be taken into account. This knowledge article will guide you on how to code a student’s financial information with a CSP subsidy – correctly in Paradigm.
BE ADVISED:
Take note of the following coding advice to avoid getting any TCSI related errors in your CSP records:
CSP students cannot have unit fees deferred to the government that have a cents component. The fee needs to be rounded to whole dollars.
The Field of Education (E461) needs to be correctly set on the base course, base unit and scheduled unit levels to a category supported by CSP funding, see TCSI for HE for the fields location in Paradigm.
NOTE:
All the fields in Paradigm and their equivalent TCSI Element numbers mentioned and discussed below are found in each unit enrolment record under the FINANCIAL INFORMATION and HEIMS INFORMATION sections, except for the Maximum student contribution code (E392) which can be found under the Course Enrolment details, see TCSI for HE for the fields location in Paradigm.
CSP
A Commonwealth supported place (CSP) is a place at a university or higher education provider where the government pays part of the student’s fees. This part is a subsidy, not a loan, and the student doesn’t have to pay it back.
This subsidy does not cover the entire cost of the student’s study. The remaining portion is called the 'student contribution amount', the payment of which the students are liable for or paid upfront if the students are not HECS-HELP recipients.
A HECS-HELP loan is used to pay the 'Student Contribution Amount'.
Source: https://www.studyassist.gov.au/help-loans/commonwealth-supported-places-csps
EXEMPT (E490) Student Status Codes
A student with an EXEMPT Status Code (E490) are those with values coded as 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details. They are students who are contribution-exempt, non-overseas tuition fee-exempt, or Research Training Program (RTP) students.
Paradigm reports a 0.00 amount to these fields: Unit Fee (E384), Upfront Payment (E381), HEIMS Loan Fee (E529), and Funding Amount (E558) for all EXEMPT (E490) students with no HELP loan. Else, the Funding Amount (E558) is calculated by the Unit Fee (E384) amount – (minus) Upfront Payment (E381) amount.
How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm
NOTE:
Refer to the definition above for EXEMPT Status Codes students.
The (E490) HEIMS INFORMATION section (Student status code field name) values coded in Paradigm are either of these: 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details on this element number.
If a student is any of these status codes: 250, 260, 261, 262, 270, 271, 331, 341, as coded in their unit enrolment HEIMS INFORMATION section, under the Student status code field, refer to the next step on how Paradigm has coded and reported the student’s financial information.
2. Go to the FINANCIAL INFORMATION section, and refer to the table below on how Paradigm coded and reported each field highlighted in the screenshot.
TCSI Element Number | Paradigm Field Name | ReportedAmount |
|---|---|---|
E384 – Amount Charged | 1 Unit Fee | EXEMPT Students: 0.00 |
E381 – Amount Paid Up Front | 2 Upfront Payment | EXEMPT and Overseas: 0.00 |
E529 – Loan Fee | 3 HEIMS Loan Fee | EXEMPT and Overseas: 0.00 |
E558 – HELP Loan Amount | 4 Funding Amount | Help Loan? Yes: Unit Fee (E384) – (minus) Upfront Payment (E381) No: EXEMPT and Overseas: 0.00 |
Coding CSP Recipients in Paradigm Guide
Refer to the table below for a brief description of each student’s CSP-related fields. This will guide you on how to code correctly each field:
FINANCIAL INFORMATION (Student Unit Enrolment Details) | |
|---|---|
Unit Fee (E384 Amount Charged) | student contribution amount |
Upfront Payment (E381 Amount Paid Up Front) | component of the student contribution amount that student is paying upfront |
Funding Amount (E558 HELP Loan Amount) | component of the student contribution amount that the student is deferring to the government |
Subsidy Amount | leave this field blank if you are not offering HECS-HELP discounts. If you were offering these then the field would equal the HECS-HELP discount amount |
Subsidy Type | if you are offering HECS-HELP discounts, you can set this field to that specifiic discount type being offered – a student is a recipient of |
Funding Type | set it to UPFRONT where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as HECS-HELP |
Delivery Fee | shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government (this means the calculation: Unit Fee - sum (CSP amount + student contribution) where the outcome of the formula is greater than zero) |
HEIMS INFORMATION (Student Unit Enrolment Details) | |
Student status code (E490 Student Status Code) | set it to 203 where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as 201 |
COURSE DETAILS (Student Course Enrolment Details) | |
HEIMS Contribution Indicator (E392 Maximum student contribution code) | set to 0 when there is no student contribution being charged. Otherwise, set it to 7 |
Workflow
NOTE:
Take note of these fields' assumptions when it comes to the sample coding values below:
Delivery Fee: It is assumed that there is no shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government. If a shortfall amount applies to your business or institution, it is coded under the Delivery Fee field (Unit Fee - sum (CSP amount + student contribution)), as mentioned in the coding guide above.
Subsidy Amount and Type: Another field that is being assumed to be left blank is the Subsidy Type given that there are no HECS-HELP discounts offered, thus leaving the Subsidy Amount’s default to 0. If you have any discounts offered or if the student is also a recipient of other subsidies, then you can record the details on these two fields.
Refer to the following scenarios. Follow the one which applies to your CSP student’s current circumstances:
How to Code a CSP Recipient with no Charged Contribution Fee
Sample Coding Values:
FINANCIAL INFORMATION (Student Unit Enrolment Details) | |
|---|---|
Unit Fee (E384 Amount Charged) | 0.00 |
Upfront Payment (E381 Amount Paid Up Front) | 0.00 |
Funding Amount (E558 HELP Loan Amount) | 0.00 |
Subsidy Amount | 0.00 |
Subsidy Type |
|
Funding Type | UPFRONT FEES |
Delivery Fee | 0.00 |
HEIMS INFORMATION (Student Unit Enrolment Details) | |
Student status code (E490 Student Status Code) | 203 Paid full student contribution up-front without the HECS-HELP discount |
COURSE DETAILS (Student Course Enrolment Details) | |
HEIMS Contribution Indicator (E392 Maximum student contribution code) | 0 Student is student contribution exempt |
With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.
How to Code a CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student
Sample Coding Values:
FINANCIAL INFORMATION (Student Unit Enrolment Details) | |
|---|---|
Unit Fee (E384 Amount Charged) | 250.00 |
Upfront Payment (E381 Amount Paid Up Front) | 250.00 |
Funding Amount (E558 HELP Loan Amount) | 0.00 |
Subsidy Amount | 0.00 |
Subsidy Type |
|
Funding Type | UPFRONT FEES |
Delivery Fee | 0.00 |
HEIMS INFORMATION (Student Unit Enrolment Details) | |
Student status code (E490 Student Status Code) | 203 Paid full student contribution up-front without the HECS-HELP discount |
COURSE DETAILS (Student Course Enrolment Details) | |
HEIMS Contribution Indicator (E392 Maximum student contribution code) | 7 Maximum student contribution for Commonwealth supported students where the:
|
With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.
How to Code a CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP
Sample Coding Values:
FINANCIAL INFORMATION (Student Unit Enrolment Details) | |
|---|---|
Unit Fee (E384 Amount Charged) | 250.00 |
Upfront Payment (E381 Amount Paid Up Front) | 0.00 |
Funding Amount (E558 HELP Loan Amount) | 250.00 |
Subsidy Amount | 0.00 |
Subsidy Type |
|
Funding Type | HECS-HELP |
Delivery Fee | 0.00 |
HEIMS INFORMATION (Student Unit Enrolment Details) | |
Student status code (E490 Student Status Code) | 201 Deferred all or part of the student contribution through HECS‑HELP |
COURSE DETAILS (Student Course Enrolment Details) | |
HEIMS Contribution Indicator (E392 Maximum student contribution code) | 7 Maximum student contribution for Commonwealth supported students where the:
|
With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.
Overview | CSP | EXEMPT (E490) Students Coding | Coding CSP Recipients in Paradigm Guide | Workflow