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Objective

The Course plan can allow students (or staff with a lower level of access can help students) enrol themselves into Units / Subjects for the upcoming study period. This requires set up prior to being able to be used. It is set up from the Side menu Course > Search > enter course Id or name > Search course button > Outline (from the side menu).

Once this has been done and the time periods have been updated to allow access to the Course Plan it is ready to use.

Complexity: MEDIUM to HIGH

Page Contents

Assumptions

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and

  • the options that are made available by your institution, and

  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

  • The student record has already been created.

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.

  • You have an understanding of the different course types within the Paradigm system.

  • The Course Plan has already been set up for this course.

  • Time Periods have been updated, allowing access to the Active Units within the Course Plan.

  • Units / Subjects have already been scheduled for the next study period.

  • You have an understanding of course units that are:

    • core units, 

    • elective units,

    • prerequisite units, and

    • co-requisite units.

Key terms and concepts

Course Units Colour Legend

Colour

Meaning

Green

Student has completed this unit

Blue

Student is currently enrolled in this unit

Orange

Unit not available because prerequisites have not been met

White (with tick box)

Unit can be selected for enrolment

White (without tick box)

Unit has been scheduled, student meets prerequisites, but the enrolment period has not yet opened

Grey

Unit is not scheduled for the next enrolment period

Implications

Note

The System can be set up so that student can confirm their current contact details (Addresses, email, phone numbers) prior to accessing the Course Plan. This can be set up to be confirmed every study period, or once a year.

Workflow

1. How to Use the Course Plan as a Student

  1. Login to Paradigm using your username and password, to load your student record in the system.

  2. Click on the Student tab of the side menu

  3. Click the Course Enrolment option and expand it.

  4. Click the Course Plan option.

  5. Click on the Edit icon for the course you are enrolled in

  6. For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.  

  7. Select the units for the next study period by clicking the tick boxes in each one required. 

  8. Scroll to the bottom of the page and click the Proceed with Enrolment in Selected Units button

  9. Click the radio button on the right hand side next to each unit to select which instance of the unit you want to be enrolled into. (e.g. Online, On Campus, Monday, etc)

  10. Click on the Show Times button to select the session time you want to attend.

  11. Click the Check Class times button to confirm your selection and move to the next screen. If you wish to change your unit selections click on the Change Units button to return to the Course Plan.

  12. If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about your enrolment.

  13. Click the check boxes next to the 2 required statements:

 

14. Click the Enrol now Button. If the selection needs to be change this is your final change to alter it before the enrolment is completed, if you wish to alter the selections please click the Change Unit selections button.

15. Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

16. The Enrolment is now completed. Click on the Home button to return to your student record.

2. How To Load A Student Record

How To Load A Student Record

Actions To Take

If you know your student's name or number

Follow the steps in Student - Search and click on the Student No highlighted in blue to load the Student Summary page. Click the ACTIONS button and choose the Edit Course Enrolment option to load the student record directly into the Course Enrolment page.

If you know that your student is currently enrolled in a different course, or, if the currently loaded student record is not the one you want to use

Follow the steps in Student - Search Course to search through all students currently enrolled in a specific course. Filter the list of students until you can choose your intended student and click the Edit icon to load the student record directly into the Course Enrolment page.

3. How to Use the Course Plan as a Staff Member

  1. Load the student's record

  2. Click the Course Enrolment option

  3. Click the Course Plan option

  4. For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.  

  5. Select the tick boxes for the units to be enrolled into then scroll to the bottom of the page.

  6. Click the Proceed with Enrolment in Selected units button.

  7. If there there multiple options for the selected units these will appear here, e.g. online, on Campus, Intensive, Monday Class, Friday Class. These options will depend on how your institution schedules the various options. 

  8. Select the radio button on the right hand side of the required units / options. 

  9. Click on the Show Times button to select the session time the student wants to attend.

  10. Click the Check Class times button to confirm the selection to move to the next screen. If the unit selection needs to be changed click on the Change Units button to return to the Course Plan.

  11. If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about the student's enrolment.

  12. Click the check boxes next to the 2 required statements:

 

13. and click the Enrol now Button.If the selection needs to be change this is your final change to alter it before the enrolment is completed, if you wish to alter the selections please click the Change Unit selections button.

14. Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

15. The Enrolment is now completed. Click on the Home button to return to the student's Summary Page.


Further Reading

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