Overview

Objective

Upon Completion of the this KB the User will have an understanding of what sections are available within the Account tab

Assumptions

The User has the minimum required level to access the Accounting tab and an understanding that making changes within this section have wider implications. (Please note: The Accounting Section of the system is only accessible by Flex Admin, Full Admin and Accounting Level Access)
The user has an understanding of the Australian Tertiary Education System / VET Sector.
The User has an understanding of Fee-Help / HECS-HELP funding and timings
The User has a basic understanding of Accounting principles. (Payments, Invoices, Offset of payments, Line items)

Key terms and concepts

Options within this Section

Section Name	Brief Overview
Search	Here is the search option to locate individual student records, student can be searched for by Student Number, Preferred name, Given name, Family name (Surname), Previous Last Name, Home Institution and status Id. Student can also be ordered by Student Number, First Name, Last Name, Status Id or Last Modified date.
Summary	Once a record has been loaded this is a brief overview of the students record. It is similar to that Student Summary Screen, it contains a reduced overview of the students record including the Course(s) enrolled by the student, last 10 unit enrolments, last 10 Invoices, the last 10 payments, and a summary the Students contact information.
Search Payments	This Section allows for the user to search the Payments that have been received.
Payments	This section is where payments received are entered into the Accounting Section
Invoices	Invoices are created in this section. There are 2 types of invoices Enrolments invoices and General Invoices.
Scholarship	This Section and the Scholarship section within the Student Tab are the same.

Revenue Types

Field Name	Brief Description
Scholarship	Amount paid by the provider - Internal payments, discounts, Scholarships,
Funding	Amount paid by the Government - FEE-HELP / HECS-HELP
Upfront	Amount paid by the student - Cash, Credit card, Cheque, EFT

Implications

It is highly recommended that users have an understanding of the Student units section and some basic accounting principles before accessing and using the Accounting section.

Please note: Course enrolment data shows the sum of all the unit fees, scholarships, funding, upfront - this will then indicate how much has been paid and what is still, if any, owing

Once a unit has been invoiced an invoice Id is created, this id can also be viewed on the unit enrolment screen.

Workflow

How to load options within the Accounting tab

Click the Accounting tab within the side menu
Select the option to be opened and click on it
The page has now been loaded

Accounting