Overview
Objective
Upon completion of this KB the user will be able to Create a user login, Add / update a password, assign a security level and enable / disable a users login access
Assumptions
- The User has the minimum required level to access the Contacts tab
- The User has the permission / authority of the Institution to grant access to users / to use Paradigm
Please note: Depending on the individual users levels of access not all pages will be available or editable. If you have Full Admin level access and the pages still isn't visible it maybe either not being used at your institution or have been hidden. For more information contact the Silverband help desk.
Contacts / Users are staff or associates of the institution not students.
Key terms and concepts
Security Level | Brief Overview |
---|---|
Accounting Member Access | |
Admin group for Restricted order Processing | |
Catalogue Admin Group, has all catalogue permissions | |
Demo Admin group, has all view Permission | |
Full Admin Access | |
Human Resource Access | |
Marketing Member Access | |
Order Admin group, has all order permissions | |
Order Entry Admin Group, permissions for creating orders | |
Part Admin Access (Registrar) | |
Party Admin group, has all party permissions | |
Public Permissions | |
Reception Member Access | |
Staff Members Access | |
Student Access level | |
System Admin Access | |
Tutor Members Access |
Implications
Different Security levels will granted the user different levels of access to the system. A suitable level needs to be granted to a user to give sufficient access. This may be view only e.g.Student Level or reception level access, some editing rights e.g. Staff level access, Administration level e.g.Flex Admin or Full Access e.g. Full Admin.
Some access levels will restrict that sections of the system can be viewed e.g. Accounting or Human Resource
Workflow
How to create a User / Contact Login Credentials
- Click on Contact tab in the side menu,
- Click on Search in the Side Menu
- Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
- This will return a list of contacts that meet the searched criteria
- To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
- Click on the blue hyper link on the left side of the required record.
- Click on the login option in the Side Menu
- The new contacts user name will be automatically generated in the User Login Id Field based on the details added to the contact record
- Create a new password for the user. The password policy requires all of the parameters below and the save button will not appear until all requirements have been met.
- A minimum of 8 Characters
- A combination of upper and lowercase letters
- At least 1 number
- Click the Save User Login Button
- From the Assigned Security for user Login section select the requires access level for the new user
- Click the Assign Security Button
- Click the Enable User Login Button
How to update a User / Contact Password
- Click on Contact tab in the side menu,
- Click on Search in the Side Menu
- Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
- This will return a list of contacts that meet the searched criteria
- To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
- Click on the blue hyper link on the left side of the required record.
- Click on the login option in the Side Menu
- Scroll down to the Change Password Section
- Create a new password for the user. The password policy requires all of the parameters below and the save button will not appear until all requirements have been met.
- A minimum of 8 Characters
- A combination of upper and lowercase letters
- At least 1 number
- Click the Save User Login Button
How to disable a User Contact Login and User Record
- Click on Contact tab in the side menu,
- Click on Search in the Side Menu
- Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
- This will return a list of contacts that meet the searched criteria
- To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
- Click on the blue hyper link on the left side of the required record.
- Click on the login option in the Side Menu
- Click the Disable User Login Button. Check the Enabled option is set to No
- Click the Remove Security Button
- Click the Contacts tab in the Side menu
- Click the Edit Details option in the Side Menu
- Scroll down to the Other details section and set the Status to Archived or inactive
- Click the Save Contact button.