[Optional] Scheduling Interviews

Owned by Diane Momongan (Unlicensed)
Last updated: Jan 24, 2022
5 min read

Overview

Configuring your Scheduled Program to have interviews/auditions as an entry requirement is an optional workflow of your Online Applicant Portal. Note that initially, Paradigm (Online Applicant Portal) is configured that all interview/audition sessions must be billable with, and requires online payment.

However, a recent update has been made which gives you the ability to bypass the credit card payment section of the application process, and take the applicant straight to the session selection screen. You can do so by referring to the workflow below, else, contact our Support Team for more details.

Workflow

step 1 Add a Scheduled Unit to Hold the Interview Sessions and Fees in Paradigm

NOTE

Refer to the instructions on this knowledge article for a more detailed workflow on how to add a base unit in Paradigm: Search, Add and Edit Base Units

  1. Choose Units > Unit Details > Add New menus on the side. Enter just the basic or required fields to create a viable base unit record in Paradigm, and then click the SAVE UNIT button.

In the sample screenshot below, provided that this scheduled unit is for the BITS (Bachelor of Information Technology) Course/Program, it’s base unit name is set as “Bachelor of Information Technology Systems Application”

2. Proceed below (2. Add a Scheduled Unit with the Base Unit) for the instructions on how to add a scheduled unit.

NOTE

Refer to the instructions on this knowledge article for a more detailed workflow on how to add a scheduled unit in Paradigm: Search, Add and Edit Scheduled Units

  1. With the Base Unit record you just created from the instructions above (1. Create a Base Unit) and loaded in the system, choose Units > Scheduled Unit Details > Add Scheduled menus on the side.

2. Enter the basic or required fields to create a viable scheduled unit record in Paradigm, and then click the SAVE SCHEDULED UNIT button.

In the sample screenshot below, note the unit code and scheduled unit name, provided that this scheduled unit is designed to hold the interview sessions and fees for the Course / Program named BITS (Bachelor of Information Technology).

3. Proceed below (3. Add the Interview Sessions to the Scheduled Unit) for the instructions on how to add the interview or sessions.

NOTE

For more details on adding an interview/audition sessions/schedules in Paradigm refer to the instructions on this article: How to Add a Session(s) to a Scheduled Unit. If you prefer to do your sessions/schedules via Rapla, refer to our Rapla Knowledge Base documentation.

  1. With the Scheduled Unit record you just created from the instructions above (2. Add a Scheduled Unit with the Base Unit) and loaded in the system, scroll down and go to the SESSIONS section. Click the NEW SESSION button.

  2. Fill out the SESSION DETAILS required details (for your interview session) and click the SAVE SESSION button.

  3. Repeat the steps if you want to add more interview sessions, click the NEW SESSION button.

In the sample screenshot below, there are two interview sessions added for the Course / Program

4. Proceed below (4. Add an Application Fee for the Interview Session to the Scheduled Unit) for the instructions on how to add an application fee.

  1. With the Scheduled Unit record you just created with the interview/auditions/sessions added from the instructions above (3. Add the Interview Sessions to the Scheduled Unit) and loaded in the system, scroll down and go to the ASSOCIATED FEES section. Click the NEW FEES button.

  2. Fill out the form, set the fee amount required for the application, or set the fee amount to 0 if you want the program to be free of charge, and then click the SAVE UNIT FEE button.

In the screenshot below, the application fee is set to $70.00, set/edit this fee to $0.00 to bypass the payment section and take the applicant instead straight to the interview sessions section

3. Proceed below (step 2Add the Scheduled Unit to the Course Plan with an Application Unit Constraint ) for the instructions on how to add the scheduled unit to the Course Plan.

step 2 Add the Scheduled Unit to the Course Plan with an Application Unit Constraint

1. With the scheduled unit and interview/audition sessions, and fee set, you can now add it as one of the constraints in your Course Outline, refer to the Adding Core and Elective Units workflow.

2. On the Adding Core and Elective Unit Workflow, proceed to step 2 part of the instructions, follow the rest of the steps, except when you get to step 6, select Application Unit as the Constraint Type instead.

3. After saving, the scheduled unit that you just added with the interview/audition sessions – should appear in your Course Outline table with an Application Unit constraint type, see sample screenshot below.

In the screenshot below, the scheduled unit which holds the interview sessions and application fee is now added to the Course Outline of the Course / Program called BITS. Take note of the Constraint Type: Application Unit

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