Search and Edit a HEIMS Question/TCSI Code Options

Owned by Jeannie Hagarty (Deactivated)
Last updated: Sept 14, 2022 by Diane Momongan (Unlicensed)
6 min read

Overview

HEIMS questions are mandated questions that are required for government reporting. Paradigm gives you the option to customise allowable option details based on your business or institution's needs. This knowledge article will provide instructions on how you can search HEIMS questions, and edit its options.

Complexity: Expert

HEIMS

Higher Education Information Management System

HEIMS Question

Pre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements.

Element Numbers

Each question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be referenced on the HEIMS website.

Government reporting

Submission of student data to the Government via HEPCAT / TCSI. This data for students can be personal data, enrolment data, completion data, etc.


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 HEIMS QUESTION DETAILS Form Fields

Field name

Description

Field name

Description

Question Id

Question Id or Element number

Question Type

Select option, date field, text field

Question Name

The names assigned to questions by HEIMS

Defined By

Who Defined this Element number - DEST / HEIMS

Define Date

Date the Element was established

Question Code

What type of data is this question about

Description

A brief description of this element numbers role

Field Width

The Maximum number of Character for this data

Pre-defined Value

Default answer for this field

 

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 What you can edit

The only fields you are able to edit are Custom Description, Visible, and Order

Field Name

Brief Description

Field Name

Brief Description

Custom Description

If you set a custom description, this will appear rather than the defined HEIMS text. When editing this to override the existing HEIMS description, you must ensure the answer does not lose its meaning for the code.

Visible

This determines if the option will appear in the list for the HEIMS question. A special note when editing an option is, if the option is of type label (these appear in bold) these are parent options. If when you set these, the children of that option also take the same value as the parent for visibility. You can always set individual children options manually (i.e. one by one).

Order

This controls the order in which the options will appear in the select box.

 

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Implications

BE ADVISED:

The questions within this section of the system are Government mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by HEIMS. Altering questions and answers within this section can affect your government reporting results. 

NOTE:

If the Government adds additional answers that haven't been previously included, these will be added by the Silverband Development Team.

Workflow

Search a HEIMS Question/Code

 

INFO:

HEIMS Questions/Code can be searched for by Question Id ( e.g. Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)

If you know the exact Question Id or a keyword of the question that you want to search, you can do so by typing in the Question Id field [if you know the exact Id or a part of it], Question Name field or Question Type and click the SEARCH QUESTION button after. However, if you want to search for all the questions [to be displayed], just click the SEARCH QUESTION button.

 

1, 2, 3 Choose the System menu > Search HEIMS Question> Click the SEARCH QUESTION button.

 

 

4 A list of all the questions/code options that you’ve specified will appear below, you can still narrow down your search by typing more filter keywords in the Filter Box or to any of the Question Id, Question Name, or Question Type fields above.

 

5 Once you’ve found the question that you’re looking for, open the question details by clicking the Question Id [in blue hyperlink] under the first column.

 

 

6 An EDIT QUESTION DETAILS section will then appear below, showing all the details of that question type that you’ve searched.

7 If a question that you are trying to search has options on it, an OPTIONS ASSOCIATED WITH QUESTION section will also appear below. These options will include both current and archived (retired) responses to this question.

 

 

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Related Pages

 

Further reading

https://heimshelp.dese.gov.au/he-student-data-collection

https://heimshelp.dese.gov.au/dictionary

https://heimshelp.dese.gov.au/resources/glossary

 

 

 

 

 

 

 

 

Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

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