PIR Student (PSD) Report

Owned by Chanel Zhang (Deactivated)
Last updated: Jun 23, 2020
6 min read

Objective

This article outlines the reporting scope and file structure for Student (PSD) report for PIR providers.

Before you attempt to run the PIR Student report, you should check elements (e.g. E490 student status) outlined in the file structure section are filled out correctly in Paradigm.

This will ensure the data integrity in the report output.

Complexity: Medium

 

Page Contents

 

 

Assumptions

  • The User has understanding of HEPCAT / HEIMS reporting

  • The User has access to HEPCAT

  • The user has an understanding of the Australian Tertiary Education System.

Key terms and concepts

Providers approved under the TEQSA Act are required to report data for all domestic, overseas, onshore and offshore students enrolled in or undertaking a course of study leading to a higher education award of the organisation.

Please note:

Students must be reported if they have been enrolled and have been entitled to tuition in the reference year (including students that have ceased enrolment after the census date during the reference year).
Students that are enrolled at the end of the reference year but commence study in the following year may be reported in the either the current year or following reference year. However, it is important that a single student's unit is not reported twice ("double counted") across years, where the student has only attempted the unit once.

The data reported in the Student submission provides:

  • a profile of each student/course/unit of study combination for a reporting year

  • the student load (equivalent full time student load or EFTSL) for all units of study undertaken in the reporting year

  • the Unit of Study Completions Status (element 355 PIR) for every unit of study undertaken in the reporting year.

If a student is undertaking more than one course in the same reporting year there may be more than one record on the student submission for that student.



Reporting Scope and File Structure

Each record in the Student submission must have a unique combination of values for:

  • Student identification code (element 313)

  • Course code (element 307)

  • Unit of study code (element 354) 

  • Unit of study census date (element 489)

These elements are the key identifiers for a student record.

Element Number

Element Name

Paradigm Entity

Default Paradigm field name

Default Paradigm field labels

Paradigm menu location

Field Type

Default Paradigm Value

Width

Derived Field

Derived Method

Comment

Element Number

Element Name

Paradigm Entity

Default Paradigm field name

Default Paradigm field labels

Paradigm menu location

Field Type

Default Paradigm Value

Width

Derived Field

Derived Method

Comment

313

Student identification code

Student

studentNumber

Student No

Student/Student Details/Edit Details

TEXT

-

10

No

-

Unique value entered by users

307

Course code

Base Program

destCourseCode

HEIMS Course Code

Courses/Edit Details/HEIMS Fields

TEXT

-

10

No

-

Entered by the user on the Paradigm Edit Course HEIMS Fields

327

Basis for admission to current course

Program Enrolment

destE327

Student Admission 

Student/Course Enrolment/Course/HEIMS information

SELECT_LONG

1

2



If the reporting year is greater than the course enrolment start date year then return '01' (Not a commencing student).

In all other else return the selected



if($commencement_year < $submission_year){
return '01';
}else{
return $survey_program_enrolment_dtls->data_fields

320

Location code of permanent home residence

Student

destE320

DEST_E320 :In what country is your PERMANENT home residence? If in Australia write A plus the post code. If in another country choose the country.

Student/Student Details/Edit HEIMS Details

POSTCODE

99999

5

No

-



328

Course commencement date

Program Enrolment

startDate

Start Date 

Student/Course Enrolment/Course

DATE

0

6

No

-

User enters a start date for each course enrolment of the student

329

Mode of attendance

Program Enrolment

destModeOfAttendance

HEIMS Mode of Attendance

Student/Course Enrolment/Course/HEIMS information

SELECT

1

1

No





330

Type of attendance code

Program Enrolment

destTypeOfAttendance

HEIMS Type of Attendance

Student/Course Enrolment/Course/HEIMS information

SELECT

1

1

No





354

Unit of Study Code

Base Unit

eduUnitId

HEIMS Resident Indicator

Units/Unit Details/Edit Details

TEXT

-

10

No





355

Unit of study completion status

Unit Enrolment

destStudyCompletionStatus

HEIMS Study Completion Status

Student/Course Enrolment/Units

SELECT

4

1





You will need to load a student who has course enrolment and unit enrolment.

In the Units enrolled by student section, click on the pencil icon against that Unit to load Unit details

358

Citizen Indicator

Program Enrolment

destResidentIndicator

HEIMS Resident Indicator

Student/Course Enrolment/Course/HEIMS information

SELECT_LONG

1

1







369

Tertiary entrance score

Program Enrolment

destE369

Tertiary Entrance Score

Student/Course Enrolment/Course/HEIMS information

SELECT_TERT

1

3







415

Reporting Year / Period

-

-

-

-

SELECT

0

5





Entered by the user on the Paradigm report form

464

Discipline Code

Base Unit

destDiscipline

HEIMS Discipline

Units/Unit Details/Edit Details

SELECT

0

6







477

Postcode Higher Education Institution

Provider

postalCode

Post Code

Providers/Edit Details

TEXT

99999

5













489

Unit of study census date(Scheduled unit level)

Scheduled Unit

destCensusDate

HEIMS Census Date

Units/Scheduled Details/Edit Scheduled

TEXT

0

8







490

Student Status Code

Unit_Enrolment

destStudentStatus

HEIMS Student Status

Student/Course Enrolment/Units

SELECT

-

3





You will need to load a student who has course enrolment and unit enrolment.

In the Units enrolled by student section, click on the pencil icon against that Unit to load Unit details

587

Indicative Tuition Fee for a Domestic or International Fee-paying Place

Base Program

Base Program

standardCourseFeeFullTime

standardCourseFeePartTime

Yearly Course Fee (Full Time)

Yearly Course Fee (Part Time)

Courses/Edit Details

INPUT

-

5

Yes

Return the contents of the part time course fee field from the base course, when the contents of element 490 is one of the following: "310","311"

Return the contents of the standard full time course fee field from the base course, when the contents of element 490 is one of the following: "301","302","303","304","305"

if (in_array($dest_program_enrolment_dtls->data_fields['destStudentStatus'], array("310","311"))){
return round($survey_program_dtls->data_fields['standardCourseFeePartTime']);
} else if (in_array($dest_program_enrolment_dtls->data_fields['destStudentStatus'], array("301","302","303","304","305"))) {
return round($survey_program_dtls->data_fields['standardCourseFeeFullTime']);

537

Additional entrance criteria

Base Program Campus

destE537

Additional Entrance Criteria

Courses/Edit Details/Campus where course is taught

SELECT

3

1







559

Course campus postcode

Provider

postalCode

Post Code

Providers/Edit Details

TEXT

-

5

No





569

Campus Operation Type

Base Program Campus

destE569

Campus Operation Type

Courses/Edit Details/Campus where course is taught

SELECT

0

2

No





570

Offshore Mode

Base Program Campus

destE570

Offshore Mode

Courses/Edit Details/Campus where course is taught

SELECT

Z

2

No





571

Offshore Delivery Indicator

Base Program Campus

destE571

Offshore Delivery Indicator

Courses/Edit Details/Campus where course is taught

SELECT

0

2

No





339

ETFSL - Equivalent Full-Time Student Load

Base Unit

Base Unit

ugradEftsuLoad

pgradEftsuLoad



EFTSL Load (UGrad)

EFTSL Load (PGrad)

Units/Unit Details/Edit Details

TEXT

125

10

Yes

When the course level is undergraduate, return the undergraduate eftsu load.



When the course level is postgraduate, return the postgraduate eftsu load.

if ($survey_program_dtls->data_fields['programLevel']=='UNDERGRAD'){
return ereg_replace('\.', '', $survey_unit_dtls->data_fields["ugradEftsuLoad"]);
}
elseif (($survey_program_dtls->data_fields['programLevel']=='POSTGRAD')||($survey_program_dtls->data_fields['programLevel']=='GRADUATE')){
return ereg_replace('\.', '', $survey_unit_dtls->data_fields["pgradEftsuLoad"])



Workflow

  1. Click on Reports, go to TEQSA and click on it.

  2. Find PIR Student (PSD) report, click on Get Report button.

  3. Fill out the fields by referring to the following table.

Field Name

Value

Field Name

Value

Institution

Leave it not selected

HEIMS Report

Always choose the latest

Submission Year

the reporting year

Period Number

One (by default)

Course Level

Only select one that applicable to your college (hold Ctrl for multiple select)

HEIMS Census Date

Select all census date for the submission year (hold Ctrl for multiple select)

Unit Enrolment Status

System select by default

Report Mode

On Screen Full details Mode (Show all output per student)

4. Click on Produce report button.

Note:  Your screen will redirect to Report Details, showing a list of students and their HEIMS details.

Please note if you see any 'Element Warning' in the report, it does not necessary mean they are errors. It refers to the field is empty so the system uses the default value. You may want to double check whether the default value is the value you agree on.

For example, if you see this DEST_E313 in blue hyperlink in the table, you can right click and open in another window to understand what does this code mean.

Summary view: Scroll down to the bottom of this page, it shows a summary of errors (empty fields).

5. Choose to Right Click the image save icon to save the file, Select link as...

6. Do not change the file name, save the file on your local folder.  

7. Upload the file to HEPCAT application for validation. If not sure, refer to the link in below External resources to download the HEPCAT application.

 

Further reading