Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 13 Next »

Overview


Objective

Upon completion of this KB the user will be able to obtain and verify a students USI.

For Senior Administrators - How to renew  the AusKey certificate

Assumptions

  • The User has the minimum required level to edit a record.
  • The student record has already been created.
  • An understanding of Australian Tertiary Sector / VET Sector
  • Paradigm has been connected via API to the Governments USI database
  • The User has the required identification  / Certificates from the student to be sufficiently identified. 
        These include:
        * Australian Birth Certificate
        * Certificate of Registration by Descent
        * Australian Citizenship Certificate
        * Australian Drivers Licence
        * Medicare Care
        * Australian Passsport
        * Visa (with non Australian Passport)
        * ImmiCard
  • For Auskey Renewal - The Device Custodian (as nominated by your RTO) required a Username and Login for the ABR Auskey Manager

Key terms and concepts


Field NameBrief Overview
USIThe USI (Unique Student Identifier) is required for all VET level students receiving nationally recognised training to comply with Government reporting requirements. The USI is an initiative of the Australian Government to ensure that students are able to access their student records even if providers cease to trade. As of 22 May 2017 Students can use their USI to obtain a transcripts of their units of study. The USI transcript currently holds data for units of study from 2015 to now.
AusKeyIs the Authentication connection between Paradigm and the USI Registry System. AusKeys have an expiration data for two years after creation. An Error "Creator of this fault did not supply a reason" may present if the Auskey has either expired or about to expire. The RTO's AusKey Administrator needs to obtain a new Device AusKey to replace the old one.

Implications

  • Once a student has a USI it remains with them for life.

  • If a Student provides a USI it will still need to be verified as genuine and complete.

Workflow

How to Obtain a USI

  1. Load the student's record
  2. Click the Student details option on the Side menu
  3. Click  the USI Edit option on the Side Menu
  4. Check the pre-completed details from the students record
  5. Select the Document type being used to verify the student's identity
  6. Enter the addition information required to verify the document type you are using
  7. Click the Save USI detail button
  8. Click the Request USI Button
  9. The Students USI has now been allocated / received
  10. Click on the Edit details option on the side menu
  11. Click on the date picker next to the USI Verified date to select the date of verification

How to Obtain an Auskey

These instructions assume that your institution already has an Administrator Auskey

  1. Click on this link to go to the Australian Business Register to start the AusKey Process. https://abr.gov.au/AUSkey/Managing-AUSkeys/Device-AUSkeys/
  2. Click on the My Business menu on the left hand side
  3. Click on the Register for Device Auskey option
  4. Enter a Device name e.g. StarfleetAcademy.edu.au then click on the next button
  5. Check the Business details are correct for your Institution
  6. Read the Declaration and click the Submit button
  7. You (or the Institution's AusKey Custodian) will receive an email - Action required -Download and install your Device AusKey
  8. Click on the link in the email to down load the AusKey. 
  9. This will open a web page on the ABR website. A Java Applet will be launched please ensure that popups have been allowed for this page if asked by your browser
  10. Within the Applet a heading of Install Auskey will appear and a prompt to enter a Captcha code. Enter the required code and click next
  11. Check the Business details are correct for your institution for a second time
  12. Read the Declaration and click the Submit Button for a second time
  13. Within the next screen an option of Select install location for your Auskey will appear. Select the Choose the location option then Click Browse.
  14. Choose a folder on your computer where you want to save the keystore.xml file and click Next
  15. Enter a password of your choice (twice) then click next. 
  16. Ensure the password is stored in a secure manner for later reference (and later sending to the Silverband help desk for installation) 
  17. A popup dialogue box will appear of Installing Auskey. Once completed a message will appear of - Your Auskey has been installed Successfully
  18. Send an email to the Silverband help desk containing both the Password and Keystore.xml file. 
  19. Once we have received and installed this your system is ready and linked to the USI system 


How to Renew AusKey Certificate

To Obtain a new AusKey certificate an application needs to be made online through the AusKey manager  -  https://abr.gov.au/AUSkey/  by the AusKey Device Custodian (requiring the Username and Valid Password). The Device Custodian submits the application and the system generates a reference number and an email is sent to the Device Custodian. The Device custodian is them  prompted to download the new certificate and sorting it in the required manner safeguarding the certificate. Once the new certificate has been obtained please contact the Paradigm help desk to arrange secure transfer of the certificate for linking into the system. 

Further reading

Add New - Student

Edit Student Details

https://www.usi.gov.au/training-organisations/device-auskey-certificate-renewal


  • No labels