Overview

This knowledge base article outlines that the system supports students to self-select session enrolments when it meets the system configuration. It covers the views for both the Student permission level and Full Admin level.

Complexity MEDIUM

Student Session Enrolment - Student Permission View

Get to the screen
Course Enrolments Section
When a class is at its capacity
Session Enrolment Status

Get to the screen

When a student was given this URL (…/student_units_sessions.php) without going to the Student Summary screen first, they might encounter the following error message that prompts them that they need to first load a course enrolment before attempting to go through the sessions selections.

If this happens, advise your students to click on Student > Summary, then click the Sessions from the side menu.

Course Enrolments Section

Make sure the correct course enrolment is loaded, click on the binocular icon to switch between course enrolments:

When a class is at its capacicy

Students will see the message ‘Class is Full' and the session is not selectable, refer to the below message:

Session Enrolment Status

When the student successfully enrolled on the session time they wanted, notice the availability status changes from ‘Available’ to ‘Enrolled'.

Student Session Enrolment - Full Admin Permission View

Understand New Time Periods
Label Id and Value Reference Table
System Configuration

NOTE:

The Session Configuration section is only visible to the Full Admin user, and it can be configured by the Silverband Support team.

Understand New Time Periods

We introduce two new configuration periods that you can control when students can use the self-enrol session screen, as well as control what is editable on the screen.

https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period

System > Edit Time Periods > Configuration Period, search for the following Time Period Id

Time Period Id	Type	Name	Note
SESSION_EDIT	CONFIGURATION_PERIOD	Controls what is editable via Student Units Sessions screen	When today’s date is outside of this time period, the message students will see under Availability is the session is ‘Closed to Changes’
SESSION_EDIT_PERIOD	CONFIGURATION_PERIOD	Controls when Students can use Student Units Sessions screen	When the session period is outside of this time period, Students can still access the session screen but what they will see is the message showing ‘Not Accepting Changes’.

Label Id and Value Reference Table

Based on the label messages you see on the screen, you can search and edit the label to a message that suits your institution:

Label Id - Search and edit the Label	Label Value - On Screen
Message shown under the Availability column
`session_status_sessionEdit`	Closed to Changes
`session_status_sessionEditPeriod`	Not Accepting Changes
`session_status_daysToEdit`	Not Accepting Changes - Deadline has Passed
`session_status_censusBlock`	Not Accepting Changes - Census Date has Passed
`session_status_restricted`	Session is Restricted
`session_status_available`	Session is Available
`session_status_cancelled`	Session is Cancelled
`session_status_noClass`	Session is Required
`session_status_noGroup`	Session is Mandatory
`session_status_duplicate`	Cannot enrol in duplicate sessions
`session_status_onlyOption`	Enrolment Required
`session_status_classFull`	Class is Full
`session_status_mandatorySibling`	Session shares the same group as a mandatory enrolment
`session_status_enrolled`	Enrolled
`session_status_available`	Available
`session_status_unknown`	Available or Enrolled
Table column headings
`scheduled_unit_session_sessionDay`	Session Day
`scheduled_unit_session_startDate`	Date
`scheduled_unit_session_startTime`	Start Time
`scheduled_unit_session_endTime`	End Time
`scheduled_unit_session_sessionType`	Session Type
`scheduled_unit_session_teacher`	Teacher

System Configuration

System configuration is maintained by Silverband Support Team only, if you require to change the following logic, please raise a helpdesk ticket:

Block changes where the census date has passed on the Student Units Session screen
Days after the scheduled unit start date where students are allowed to edit sessions via the Student Units Session screen