Overview

This knowledge base article outlines how the system supports students to amend their session enrolments after they have already been enrolled in their units during a given semester and they now wish to change their session preferences. The details that can be changed on the screen will be different depending on whether the user has the Student permission level or the Fulladmin permission level. Both scenarios will be described here.

This screen (student_units_sessions.php) allows students to amend their session enrolment directly.

Complexity MEDIUM

Navigation

Assumptions

The student has already been enrolled on units for the current period
You understand two new time periods configure what and when students can change

Student Permission View

How to get to the screen

After logging into the Paradigm, students should follow the menu path Student > Summary, then click on the Sessions from the side menu.

BE ADVISED

When a student attempt to go to this URL directly (…/student_units_sessions.php) without loading the Student Summary screen first, they might encounter the following error message that prompts them that they must load a course enrolment before beginning their session selections.

Course Enrolments Section

This section displays a list of past and current course enrolments for the student. To ensure the correct course enrolment is loaded, you can click on the binoculars icon to switch between the currently loaded course enrolment record.

Session selection scenarios

Scenario 1

When a class reaches its capacity, students will see the Availability message ‘Class is Full' and the session will no longer be selectable as shown in the screenshot:

Scenario 2

When today’s date is outside of the time period id 'SESSION_EDIT', students will see the availability column showing the status ‘Closed to Changes’.

Session Enrolment Status

When the student successfully enrols at the session time they chose, the Availability status changes from ‘Available’ to ‘Enrolled' and the success message is shown at the top of the screen.

Full Admin Permission View

NOTE:

The Session Configuration section is only visible to the Full Admin user, and it can be configured by the Silverband Support team.

Time Period Configuration

Two configuration periods help you to restrict when students are able to amend their session enrolments, as well as allow you to control the data that is editable on the screen.

For information on how to edit a configuration time period within your system refer to our article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period

Follow the menu path: System > Edit Time Period, then choose the type of Configuration Period, click the Search Time Period button and search for records that have the following Time Period Ids:

Time Period Id	Type	Name	Note
SESSION_EDIT	CONFIGURATION_PERIOD	Controls what is editable via Student Units Sessions screen	When today’s date is outside of this time period range, students will see the availability status showing ‘Closed to Changes’
SESSION_EDIT_PERIOD	CONFIGURATION_PERIOD	Controls when Students can use Student Units Sessions screen	When the session period is outside of this time period range, students can access the session screen but they will see the availability status showing ‘Not Accepting Changes’.

Label Id and Value Reference Table

Based on the label value you see on the screen, you can search for the corresponding label id and edit that label value to suit your institution:

Details on how to edit labels are in our knowledge base article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984947/Edit+Form+Labels#b.-Editing-Form-Labels-by-Searching

Label Id - Search and edit the Label	Label Value - what to show in the Availability column
`session_status_sessionEdit`	Closed to Changes
`session_status_sessionEditPeriod`	Not Accepting Changes
`session_status_daysToEdit`	Not Accepting Changes - Deadline has Passed
`session_status_censusBlock`	Not Accepting Changes - Census Date has Passed
`session_status_restricted`	Session is Restricted
`session_status_available`	Session is Available
`session_status_cancelled`	Session is Cancelled
`session_status_noClass`	Session is Required
`session_status_noGroup`	Session is Mandatory
`session_status_duplicate`	Cannot enrol in duplicate sessions
`session_status_onlyOption`	Enrolment Required
`session_status_classFull`	Class is Full
`session_status_mandatorySibling`	Session shares the same group as a mandatory enrolment
`session_status_enrolled`	Enrolled
`session_status_available`	Available
`session_status_unknown`	Available or Enrolled
Table column headings (if you wish to make changes)
`scheduled_unit_session_sessionDay`	Session Day
`scheduled_unit_session_startDate`	Date
`scheduled_unit_session_startTime`	Start Time
`scheduled_unit_session_endTime`	End Time
`scheduled_unit_session_sessionType`	Session Type
`scheduled_unit_session_teacher`	Teacher

System Configuration

System configuration is maintained by the Silverband Support Team only. If you need to change the following logic, please raise a helpdesk ticket and our team will be able to assist you:

Block changes on the Student Session Enrolment Screen when the census date has passed
Days after the scheduled unit start date where students are allowed to edit sessions via the Student Session Enrolment screen

_Overview_|_Assumptions_|_{Student Permission View}_|_{Full Admin Permission View}_|_{Related Pages}

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Student Session Enrolment