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Objective

Upon completion of this KB article you will be able to Update / Edit and Allocate final grades and assessment grades

Assumptions

  • You have the minimum required permission level to access the Courses tab
  • You have an understanding that making changes within this section has system wide implications
  • You have an understanding of the Australian Tertiary Education System  / VET Sector
  • You have an understanding of the Units and Courses within your Institution for assessments and final grades
  • You have an understanding of time periods / time period creation

Key terms and Concepts

Field NameBrief Overview
Unit IdInstitution allocated unique unit codes to identify units of study
Unit NameInstitution allocated unique unit names to identify units of study
Unit ProviderThe provider / Institution the unit will be offered by
Unit KeywordsKey words / or buzz words that relate to the unit. These can be use when trying to find a unit when you don't know the exact name
Start DateDate the Unit of Study commences
End DateDate the Unit of Study concludes


Field nameBrief Overview
Student NumberAn institution allocated Unique student identifier.
First NameGiven name is the name as it appears on the students birth certificate and identification
Last NameThe Students family or Surname
Course Name

The name of the Course the students are studying

Unit IDInstitution allocated unique unit codes to identify units of study
Unit NameInstitution allocated unique unit names to identify units of study
Grade Description
  • High Distinction
  • Distinction
  • Credit
  • Pass
  • Fail
  • Withheld
  • Withdrawn
  • Withdrawn Fail
  • Credit for Prior Learning
Grade % (If Used)The grade out of 100
GPAA grade point average is a number representing the average value of the accumulated final grades earned in courses over time. More commonly called a GPA, a student's grade point average is calculated by adding up all accumulated final grades and dividing that figure by the number of grades awarded
Enrolment Status
  • Applied
  • Audit
  • Completed
  • Confirmed
  • Deferred
  • Enrolled
  • Exempt
  • Failed
  • Incomplete
  • Internal Offered
  • Provisional
  • Transfer Credit
  • Transferred
  • Withdrawn
DEST / HEIMS Enrolment Status
  • Successfully Completed all the requirements
  • Withdrew without Penalty
  • Failed
  • Unit of Study to be commenced later int he year or still in process of completing or completion status not yet determined
  • Recognition of Prior Learning (VET Only)

Implications

Final grades are visible to students and other users once the grade has been published. Prior to this only grades are only visible at administrator level.

Workflow

How to Add Final Grades to Units per Scheduled unit

  1. Click On the Units tab in the side menu.
  2. Click on the Search Scheduled Units option in the side menu
  3. Click on the Student Results option in the side menu
  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
  5. Click on the Search Scheduled Unit button.
  6. This will return a list of units that meet the searched criteria
  7. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.
  8. Click on the Actions button on the right hand side of the required record.
  9. Click on the Edit Unit Results option in the Action menu
  10. Scroll Down to the Edit Student Results section
  11. Each line is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade.
  12. Click on the Save Results & Set Enrolment Status from Grade button.
  13. The Grades can with be Published (released to the students) now by pressing the Publish Results button or can be delayed for releasing on a specific date by entering the release date in the release date box and click the Publish Results button.

How to Add Grades to Assessments via the Units Page

  1. Click On the Units tab in the side menu
  2. Click on the Search Scheduled units option in the side menu
  3. Click on the the Student Results option in the side menu
  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
  5. Click on the Search Scheduled Unit button
  6. This will return a list of units that meet the searched criteria
  7. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.
  8. Click on the Actions button on the right hand side of the required unit
  9. Click on the Edit Class Assessment Results  option
  10. Click on the tick icon next to the assessment  to be updated
  11. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each student
  12. Click the Save Results button. To enter additional assessment results go back to step 10 and repeat for all assessments.
  13. To award a Unit Final Grade click on the Pencil icon
  14. Click on the Calculate and Save Results From Assessments button to calculate final grades from the previously entered assessments.
  15. To release grades for view click the Publish Results  button. If final grades are being held for release all at the same time enter the release date into the Grade Release Date field and Click the Publish Results button. This will hold all final grades until this date.

How to Add Final Grades to Assessments via the Student Record

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname
  4. Click on the Search Student Button
  5. This will return a list of students that meet the searched criteria
  6. To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results
  7. Click on the blue hyperlink on the left side of the required record
  8. The student's record/Summary page has now been loaded
  9. Click on the Course Enrolment option from the side menu
  10. Click on the Units option from the side menu
  11. Click on the Actions  button on the right hand side of the unit to add assessment results to
  12. Click on the Assessments option in the Action menu
  13. Scroll to the Edit Assessment Results section.
  14. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results are available or all at once)
  15. Click the Save Results button.

This will save the individual assessment results but not update the nit final grade. Once all of the assessments have been entered click on the Edit Unit Results and enter the final grade to award a final grade.

Further Reading

How to add assessments to Scheduled units

Related Pages


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