Overview

Providers offering courses that are also for Commonwealth-supported places (CSPs) subsidised students need to record the student’s financial information and all other related fields in Paradigm accordingly to report the correct data to the government. This knowledge article will guide you on how to code a student’s CSP-related fields in Paradigm.

Complexity: MEDIUM

What is CSP

CSP

A Commonwealth supported place (CSP) is a place at a university or higher education provider where the government pays part of the student’s fees. This part is a subsidy, not a loan, and the student doesn’t have to pay it back.
This subsidy does not cover the entire cost of the student’s study. The remaining portion is called the 'student contribution amount', the payment of which the students are liable for or paid upfront if the students are not HECS-HELP recipients.
A HECS-HELP loan is used to pay the 'Student Contribution Amount'.
Source: https://www.studyassist.gov.au/help-loans/commonwealth-supported-places-csps

How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

EXEMPT (E490) Student Status Codes

A student with an EXEMPT Status Code (E490) are those with values coded as 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details. They are students who are contribution-exempt, non-overseas tuition fee-exempt, or Research Training Program (RTP) students.

Paradigm reports a 0.00 amount to these fields: Unit Fee (E384), Upfront Payment (E381), HEIMS Loan Fee (E529), and Funding Amount (E558) for all EXEMPT (E490) students with no HELP loan. Else, the Funding Amount (E558) is calculated by the Unit Fee (E384) amount – (minus) Upfront Payment (E381) amount.

How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

NOTE:

The (E490) HEIMS INFORMATION section (Student status code field name) values coded in Paradigm are either of these: 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details on this element number.

If a student is any of these status codes: 250, 260, 261, 262, 270, 271, 331, 341, as coded in their unit enrolment HEIMS INFORMATION section, under the Student status code field, refer to the next step on how Paradigm has coded and reported the student’s financial information.

2. Go to the FINANCIAL INFORMATION section, and refer to the table below on how Paradigm coded and reported each field highlighted in the screenshot.

TCSI Element Number	Paradigm Field Name	ReportedAmount
E384 – Amount Charged	1 Unit Fee	EXEMPT Students: 0.00
E381 – Amount Paid Up Front	2 Upfront Payment	EXEMPT and Overseas: 0.00
E529 – Loan Fee	3 HEIMS Loan Fee	EXEMPT and Overseas: 0.00
E558 – HELP Loan Amount	4 Funding Amount	Help Loan? Yes: Unit Fee (E384) – (minus) Upfront Payment (E381) No: EXEMPT and Overseas: 0.00

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Guide in coding CSP-related fields in Paradigm

Coding CSP Recipients in Paradigm Guide

BE ADVISED:

Take note of the following coding advice to avoid getting any TCSI related errors in your CSP records:

CSP students cannot have unit fees deferred to the government that have a cents component. The fee needs to be rounded to whole dollars.
The Field of Education (E461) needs to be correctly set on the base course, base unit and scheduled unit levels to a category supported by CSP funding, ^see^{TCSI for HE for the fields location in Paradigm}^.

NOTE:

All the fields in Paradigm and their equivalent TCSI Element numbers mentioned and discussed below are found in each unit enrolment record under the FINANCIAL INFORMATION and HEIMS INFORMATION sections, except for the Maximum student contribution code (E392) which can be found under the Course Enrolment details, ^see^{TCSI for HE for the fields location in Paradigm}^.

The table below will guide you on how to code correctly each CSP-related field in Paradigm.

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}
Unit Fee ⁽^E384^{Amount Charged)}	student contribution amount
Upfront Payment ⁽^E381^{Amount Paid Up Front)}	component of the student contribution amount that student is paying upfront
Funding Amount ⁽^E558^{HELP Loan Amount)}	component of the student contribution amount that the student is deferring to the government
Subsidy Amount	leave this field blank if you are not offering HECS-HELP discounts. If you are offering these then the field would equal the HECS-HELP discount amount
Subsidy Type	if you are offering HECS-HELP discounts, you can set this field to that specific discount type being offered – a student is a recipient of
Funding Type	set it to UPFRONT where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as HECS-HELP
Delivery Fee	shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government (this means the calculation: Unit Fee - sum (CSP amount + student contribution) where the outcome of the formula is greater than zero)
HEIMS INFORMATION _{(Student Unit Enrolment Details)}
Student status code ⁽^E490^{Student Status Code)}	set it to 203 where the student is discharging the full component of their student contribution with an upfront payment, 202 if with HECS-HELP discount. Otherwise, mark it as 201
COURSE DETAILS _{(Student Course Enrolment Details)}
HEIMS Contribution Indicator ⁽^E392^{Maximum student contribution code)}	set to 0 when there is no student contribution being charged. Otherwise, set it to 7

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Workflow

Refer to the following scenarios. Follow the one which applies to your CSP student’s current circumstances:

CSP Recipient with no Charged Contribution Fee

How to Code a CSP Recipient with no Charged Contribution Fee

NOTE:

Always refer to the guidelines above [Coding CSP Recipients in Paradigm Guide] on how you code each CSP-related field.

Sample Coding Values:

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}
Unit Fee ⁽^E384^{Amount Charged)}	0.00
Upfront Payment ⁽^E381^{Amount Paid Up Front)}	0.00
Funding Amount ⁽^E558^{HELP Loan Amount)}	0.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	UPFRONT FEES
Delivery Fee	0.00 default value – assumed that there is not shortfall, see above guide
HEIMS INFORMATION _{(Student Unit Enrolment Details)}
Student status code ⁽^E490 ^{Student Status Code)}	203 Paid full student contribution up-front without the HECS-HELP discount
COURSE DETAILS _{(Student Course Enrolment Details)}
HEIMS Contribution Indicator ⁽^E392 ^{Maximum student contribution code)}	0 Student is student contribution exempt

With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.

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CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student (UPFRONT FEES)

How to Code a CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student

NOTE:

Always refer to the guidelines above [Coding CSP Recipients in Paradigm Guide] on how you code each CSP-related field.

Sample Coding Values:

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}
Unit Fee ⁽^E384^{Amount Charged)}	250.00
Upfront Payment ⁽^E381^{Amount Paid Up Front)}	250.00
Funding Amount ⁽^E558^{HELP Loan Amount)}	0.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	UPFRONT FEES
Delivery Fee	0.00 default value – assumed that there is not shortfall, see above guide
HEIMS INFORMATION _{(Student Unit Enrolment Details)}
Student status code ⁽^E490^{Student Status Code)}	203 Paid full student contribution up-front without the HECS-HELP discount
COURSE DETAILS _{(Student Course Enrolment Details)}
HEIMS Contribution Indicator ⁽^E392 ^{Maximum student contribution code)}	7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.

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CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

How to Code a CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

NOTE:

Always refer to the guidelines above [Coding CSP Recipients in Paradigm Guide] on how you code each CSP-related field.

Sample Coding Values:

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}
Unit Fee ⁽^E384^{Amount Charged)}	250.00
Upfront Payment ⁽^E381^{Amount Paid Up Front)}	0.00
Funding Amount ⁽^E558^{HELP Loan Amount)}	250.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	HECS-HELP
Delivery Fee	0.00 default value – assumed that there is not shortfall, see above guide
HEIMS INFORMATION _{(Student Unit Enrolment Details)}
Student status code ⁽^E490^{Student Status Code)}	201 Deferred all or part of the student contribution through HECS‑HELP
COURSE DETAILS _{(Student Course Enrolment Details)}
HEIMS Contribution Indicator ⁽^E392 ^{Maximum student contribution code)}	7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.

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CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student offered with HECS-HELP Discount

CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student [UPFRONT] offered with HECS-HELP Discount

NOTE:

Always refer to the guidelines above [Coding CSP Recipients in Paradigm Guide] on how you code each CSP-related field.

Sample Coding Values:

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}
Unit Fee ⁽^E384^{Amount Charged)}	250.00
Upfront Payment ⁽^E381^{Amount Paid Up Front)}	225.00 unit fee -(minus)* the subsidy amount*
Funding Amount ⁽^E558^{HELP Loan Amount)}	0.00
Subsidy Amount	25.00 assumed that there is a 10% HECS-HELP discount offered
Subsidy Type	HECS-HELP discount
Funding Type	UPFRONT FEES
Delivery Fee	0.00 default value – assumed that there is not shortfall, see above guide
HEIMS INFORMATION _{(Student Unit Enrolment Details)}
Student status code ⁽^E490^{Student Status Code)}	202 Paid full student contribution up-front with the HECS-HELP discount
COURSE DETAILS _{(Student Course Enrolment Details)}
HEIMS Contribution Indicator ⁽^E392 ^{Maximum student contribution code)}	7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.

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_Overview_|_CSP_|_{EXEMPT (E490) Students Coding}_|_{Coding CSP Recipients in Paradigm Guide}_|_Workflow

^{Paradigm Knowledge Base Home}

Overview

CSP

EXEMPT (E490) Student Status Codes

How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

Coding CSP Recipients in Paradigm Guide

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}

HEIMS INFORMATION _{(Student Unit Enrolment Details)}

COURSE DETAILS _{(Student Course Enrolment Details)}

Workflow

How to Code a CSP Recipient with no Charged Contribution Fee

How to Code a CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student

How to Code a CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student [UPFRONT] offered with HECS-HELP Discount

Commonwealth Supported Places (CSPs)

Overview

CSP

EXEMPT (E490) Student Status Codes

How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

Coding CSP Recipients in Paradigm Guide

FINANCIAL INFORMATION (Student Unit Enrolment Details)

HEIMS INFORMATION (Student Unit Enrolment Details)

COURSE DETAILS (Student Course Enrolment Details)

Workflow

How to Code a CSP Recipient with no Charged Contribution Fee

How to Code a CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student

How to Code a CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student [UPFRONT] offered with HECS-HELP Discount

FINANCIAL INFORMATION _{(Student Unit Enrolment Details)}

HEIMS INFORMATION _{(Student Unit Enrolment Details)}

COURSE DETAILS _{(Student Course Enrolment Details)}