Overview

Objective

Upon completion of this KB the user will be able to Edit / Update student Course enrolments in bulk

Assumptions

• The user has an understanding of the Australian Tertiary Education System / VET Sector
• Student have already been created and enrolled into Courses

Key terms and concepts

Not all Course enrolment fields can be bulk edited. The list below contains all of the fields that can be.

Implications

When updating bulk information or enrolling students into units in bulk care must be taken to ensure that only the students who should be updated / enrolled appear in the initial list as errors from bulk updates need to be fixed manually one at a time and can't be undo in bulk. this function should be reserved for higher level staff.

Workflow

How to Bulk Course Edit from a list of Students

1. In the Side Menu click on the Student Tab.
2. Click on the search Course option.
3. Select the required course from the Course Name Drop box
4. Select the Enrolment status required from the enrolment status drop box. (These two are required to produce a list)
5. Select any other options to reduce the results.
6. Click on the Search Course Enrolments button
7. Tick the boxes next to the required students (or tick the select all option at the top of the tick box section). 
8. Scroll to the bottom of the list and click the Add enrolments to list button.
9. A bulk list of student enrolments has now been created. If any of the Students need to be removed from the list click on the remove icon 
10. Click on the Bulk Course Edit option
11. Update the required fields
12. Click on the Save All Enrolment Button
13. A list of changes made for each student will be displayed, scroll through the list checking for any errors.

How to Bulk Enrol Students into Units 

1. In the Side Menu click on the Student Tab.
2. Click on the search Course option.
3. Select the required course from the Course Name Drop box
4. Select the Enrolment status required from the enrolment status drop box. (These two are required to produce a list)
5. Select any other options to reduce the results.
6. Click on the Search Course Enrolments button
7. Tick the boxes next to the required students (or tick the select all option at the top of the tick box section). 
8. Scroll to the bottom of the list and click the Add enrolments to list button.
9. A bulk list of student enrolments has now been created. If any of the Students need to be removed from the list click on the remove icon 
10. Click on the Bulk Course Edit option
11. Scroll down to the Scheduled Unit Search section
12. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria) 
13. Click on the Search Scheduled Units button
14. Click on the tick boxes next to all of the required units (or click on the pencil icon if one one units is required)
15. Click on the Enrol into Selected Scheduled Units button
16. A list of enrolments for each student will be displayed, scroll through the list checking for any errors.

Further reading

This section of the KB contains links to any further related information that would be helpful for the purpose  understanding this topic.