Learn how to create events on Rapla

Objective

Once you have read this article you will know how to create a new event on Rapla

Assumptions

• You have already read the Introduction to Rapla article
• You have already installed Rapla. Refer to Rapla Access - How to install Rapla
• You have a valid Rapla user account
  
  

Key terms and concepts

Identify, and describe or explain the terms and concepts that need to be understood in order to carry out the tasks explained in this article.

Use tables, or bullet or numbered lists when it is appropriate.

Implications

Workflow

1. You will use the left mouse (drag and drop) to mark the time period for the specific appointment you want to. The marked rows are highlighted in pale blue (As below).
   
   
   
2. Right click a new context menu appears, then select the suitable event type, ranging from a session, generic event, meeting or student booking. In the below instance, it is an example of creating a new Event (Paradigm Session).
   
   
   
3. Note there are three sections: 
   The upper section: confirm the Event type you want to create, fill out these fields that are critical for integration between Rapla and Paradigm: Unit Codes (E.g. FIT9130), Unit Name, Campus (if applicable), Delivery mode, Department.
   
   
   The middle section shows the detail of the appointment: you will need to fill out the start and end date, select whether it is a single event or recurring one. You can even exclude public holidays or semester breaks if applicable (Refer to below scenario 2).
   
   
   The bottom section shows the resources you want to reserve, add the resources from the left hand side to the right section by either double clicking or click on the resource and go to click Add button 
   * Worth to check below scenario to make sure there is no conflicts among resources. 
   
   
4. Click on Save

Scenario 1: Creating events while managing resources conflicts 

This is one of magics that Rapla will show you next...

While you follow the above steps of creating events/appointment, when you reach to the bottom section - resource allocations. Rapla tells you the available resource by putting a green icon in the front. The red cross icon means the resource has been taken for another event. So you should avoid to allocate it again in this new event.

Scenario 2: Creating repeating events with public holiday exceptions 

1. Following the same steps as above, and find Exceptions button in the middle of right side.
2. Click on Exceptions and a new window will pop up.
3. Manually add or remove the dates you want (i.e. public holidays, trimester breaks)
4. Click Close
5. The exceptions button now appears in red with a number in the bracket.