Now that you are done creating events and sessions, you have the option to publish in HTML format if you want other staff members to view all or a part of the events, depending on what you want them to see. Publishing in HTML is one way of making the events or sessions you’ve created to be visible to others without having them logged into RAPLA. This knowledge article will guide you on how to publish an HTML Calendar View of the sessions or events depending on who and what you want them to see.
NOTE
The HTML output, view, or display will depend on your current Main Calendar View. It is very important that you are already familiar with all the factors that will affect your main view before you use the Publish menu in RAPLA. You can revisit the RAPLA User Interface page if you have questions with the instructions of the Workflow below.
Workflow
INFO
The only variable that the user can change or navigate in an HTML view is the date section;
The main HTML view page layout is dependent on the Calendar Types view you’ve selected as discussed in the RAPLA User Interface: Calendar Types page section; and
The sessions or events included in the published HTML page is dependent on the Side Menus variables you’ve selected, and the Filters you’ve set.
1 After you’ve set your Main Calendar View, click the Publish
button on the upper left side of the Top Menu Bar.
2 A new pop-up window will appear. Refer to the following fields or options you can set.
☑ HTML Publish | put a checkmark on this checkbox | |
|---|---|---|
Title | You can write up a title it shows on the published html calendar view, e.g. campus name - Trimester 1 2019 - Weekly Timetable | |
–
:
Show navigation bar ☑ – it allows students to switch between dates to view the scheduled events
Include date: dd/mm/yy ☑ – allows the Html view displays the events on this day-Only allocation information
Only allocation information ☑ – check this option if you will not see details associated to events. Event resources will still be displayed but will not reveal the full details
URL – The web link for you to copy and paste into a web browser
3 With the copied URL, click the Save button.
Click on the publish icon
On the new pop-up window, tick on HTML Publish
Show navigation bar: it allows students to switch between dates to view the scheduled events
Included date: Tick this option allows the Html view displays the events on this day-Only allocation information
Only allocation information: Tick this option that you will not see details associated to events. Event resources still display but not reveal the full details
URL: The web link for you to copy and paste into a web browser
Always remember to click on
Save button, and click on the publish icon again. Otherwise you might see an error message.
Click on the
Copy icon next to the URL, and paste it into your browse.