Objective
Once you have read this article you will be able to produce PIR reports.
Complexity: MEDIUM to HIGH
Page Contents
Assumptions
The User has understanding of HEPCAT / HEIMS reporting
The User has access to HEPCAT
The user has an understanding of the Australian Tertiary Education System.
Key terms and concepts
PIR stands for Provider Information Request. Refer to more detailed information in the External Resources (scroll down to the bottom section).
When do you report: direct link to HEIMSHELP website: https://heimshelp.education.gov.au/pir, go to Reporting your data tab.
A list of PIR reports that you can generate from in Paradigm:
Report Name | Description |
|---|---|
PIR COURSE OF STUDY (PCO) REPORT | The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year. |
PIR STUDENT (PSD) REPORT | The data reported in the Student submission provides a profile of each student/course/unit of study combination for a reporting year, their EFTSL and the Unit of Study Completions Status. |
PIR HALF YEAR LOAD ESTIMATES (PLE) REPORT | The data reported should include students enrolled between 1 January and 30 June of the reporting year. |
PIR PAST COURSE COMPLETIONS (PPS) REPORT | The Past Course Completion (PPS) file contains information about all courses completed by domestic and overseas students undertaking a course leading to an organisation's higher education award. |
Workflow
Click on Reports, go to TEQSA and click on it.
Find PIR Student (PSD) report, click on Get Report.
Fill out the fields by referring to the following table.
Field Name | Value |
|---|---|
Institution | Leave it not selected |
HEIMS Report | Always choose the latest |
Submission Year | 2020 |
Period Number | One (by default) |
Course Level | Only select one that applicable to your college (hold Ctrl for multiple select) |
HEIMS Census Date | Select all census date for the submission year (hold Ctrl for multiple select) |
Unit Enrolment Status | System select by default |
Report Mode | On Screen Full details Mode (Show all output per student) |
4. Click on Produce report button.
Note:
Your screen will direct to Report Details, showing a list of students and their HEIMS details.
Please note if you see any 'Element Warning' in the report, it does not necessary mean they are errors. It refers to the field is empty so the system uses the default value. You may want to double check whether the default value is the value you agree on.
For example, if you see this 
in the report, you can right click and open in another window to understand what does this code mean.
Summary view: Scroll down to the bottom of this page, it shows a summary of errors (empty fields).
5. Choose to Right Click the save image icon, Select link as...
6. Do not change the file name, save the file on your local folder.
7. Upload the file to HEPCAT application for validation. If not sure, refer to the link in below External resources to download the HEPCAT application.
Click on Reports, go to TEQSA, and click on it.
Find PIR Half Year Load Estimates (PLE) Report, click on Get Report.
Submission Year (i.e. 2019) if your institution starts to offer course in 2019.
Below is an example of how to fill out the fields (note this is for reference only, each institution will have different selection).
5. Click on Produce Report button.
How to troubleshoot
Run a report to audit the census date are correct
The process of running a report via report builder is optional, it is only applicable when you are unsure that the census date is valid in the system.
Select Scheduled Unit Details from the drop-down options, Click on Load the base report.
In Report Columns section, hold Ctrl for multiple select to add in the following columns: scheduled_unit_id, unit_id, unit_code, unit_name, start_date, end_date and dest_census_date.
Click on Add/Remove Columns button.
Set up the filter clauses as below, click on the icon, which will add another row of filter clause.
Click on Update Filters button so that you can enter dates into Value field.
Refer to fill out the Column Name, Operator, Value and Condition as below. This way it captures any courses offered in 2020 regardless of the start and end date of the course.
(Note: click on icon to add another filter clause, the clause only active when the icon is in front of the clause.)
7. Scroll down to select CSV in Report Format.
8. Click on Produce Report button.
9. Click on the link to get the CSV file on the new page.
10. Check the Dest Census Date have filled out correctly.
Further reading
How to Update Unit Enrolments Status (E490) to selected Units in bulk
Installing HEPCAT for the first time