Overview
Objective
Upon completion of this KB the user will be able to create /edit Experience or Professional Placement reviews
Assumptions
- The User has an understanding of Placement reporting requirements within your institution
- The user has an understanding of the Australian Tertiary Education System / VET Sector
Key terms and concepts
Please note: Any fields that contain drop boxes can be populated / Edited from the Code items options within the System tab
| Field | Brief Description |
|---|---|
| Code | Code given to this placement by the institution e.g. First year, Placement 1 |
| Duration | How long is the placement |
| School | in which school is the student doing their placement |
| Grade | What grade will the student be doing their placement with |
| School Stage | K-6, 7-10, 7-12 |
| School Supervisor | What is the name of the Supervisor at the School |
| ACPE Supervisor | What is the name of the Institutions Supervisor |
| Placement Meeting Attended | Did the student attend the placement meeting Y/N |
| Placement Meeting Date | What date was the Placement meeting held |
| Procedure Meeting Attended | Did the student attend the Procedure meeting Y/N |
| Procedure Meeting Date | What date was the procedure meeting held |
| Registration Form Received | Has the Student received the Placement registration form Y/N |
| Registration form Date | What date was the registration form sent / given to the student |
| Confirmation Email Date | Has the placement officer received a confirmation email from the School |
| School Confirmed | Did the School accept the placement |
| School Confirmed Date | What date did the school confirm the placement |
| Placement Start Date | What date will the placement commence |
| Placement Completion Date | what date will the student complete the placement |
| Thank you letter Date | What date was the Thank you letter sent to the School |
| Gift | What gift was sent to the supervising teacher |
| Gift Ordered | Has a gift been ordered for the supervising teacher Y/N |
| Gift Ordered Date | What date was the gift ordered |
| Gift Sent | Has the Gift Been sent Y/N |
| Gift Sent Date | What date was the gift sent |
| Comments | Any additional comments about this placement |
| Associated Enrolled unit | What unit is this placement associated with. Select a unit from drop box with the units that the student is enrolled into |
| Teaching Material sent Date | Have the teaching materials been sent to the School |
| School type | What type of School is it DECS, Independent, Catholic, |
| Associate Home Supervisor | Who is the Students supervisor from the Institution |
| Associated School Supervisor | Who is the Supervisor of this placement at the School |
| Associated Secondary School Supervisor | Who is the Secondary Supervisor of this placement at the School |
| Status | What is the current status of this placement |
Workflow
How to Create a Experience / Placement Summary report
- Load the student record.
- Click on the Course Enrolment option in the side menu
- Click on the Experience option in the side menu
- Click on the New Placement Button
- Complete the required fields
- Click on the Save Placement Button
How to Edit a Experience / Placement Summary report
- Load the student record.
- Click on the Course Enrolment option in the side menu
- Click on the Experience option in the side menu
- Click on the pencil icon
next to the placement record to edited - Edit / update the required fields
- Click on the Save Placement Button
Document and Placement reports can also uploaded here
How to Attach documents to the Placement record
- Load the student record.
- Click on the Course Enrolment option in the side menu
- Click on the Experience option in the side menu
- Click on the pencil icon next to the placement record to attach the documents to.
- Scroll to the bottom of the screen and click the Add file Attachment button
- Click on the Drop down box next to the Purpose option and select the appropriate option
- Click on the Drop down box next to the Category option
- Enter the name of the attachment.
- Enter any important information about the attachment in the description box. Once the attachment has been saved this information will be come visible when hovering over the attachment's name. This will aid in item location when the user needs to view items, this way only the required attachment will needs to be downloaded to viewed.
- Selected the Status of the item. This will determine if the item is ready for use, or still in draft mode etc.
- Select the Permission level. This will determine the lowest permission level that can access this item. Items that are of a confidential nature should be set to a higher level to restrict the number of users who have access to the attachment.
- Select the Choose File button and navigate to where the attachment is saved. It is suggested that attachments are saved in PDF format to prevent attachments from being altered or changed.
- Click the Save File attachment button.
Further reading
Editing Code Items