Overview

Objective

Upon completion of this KB the User will be able to search for Users / Contacts within Paradigm

Assumptions

The User has the minimum required level to access the Contacts tab
The User has the permission / authority of the Institution to grant access to users / to use Paradigm

Key terms and concepts

Field name	Brief Overview
Suburb	The Suburb listed in the address details for the Contact / User
Postcode	The Postcode listed in the address details for the Contact / User
Given Names	First / Given Name of the contact / User
Family Name	Surname / Family name of the Contact / User
Home Institution	To which institution does the user work for/ report to
Status	Active Alumni Applied Archived Deceased Deleted Discontinued Inactive On Leave Prospective Suspended
Order By	First Name Last Name Status Id Last Modified Date
Contact Role	Contact Fellow Advisor Examiner College Member Postgraduate Board Executive Honoury Doctorate Undergraduate Board FAC Contact Ministry Studies Board HREC Manager Senior Academic Academic Staff Lecturer Casual Registrars Department Accounts Department Staff Board member Academic Board Member Advisory Committee Member Inquiry Supplier VIP Alumnus Concerts Parent / Guardian Contractor / Consultant Career Advisor Government Academic Board IT Mentor Supervisor Reception Library Assessment AVETMISS Contact Enrolment Message Contact Registrar HEIMS Contact Student Lecturer Admin Sales Course Coordinator WE Primary Supervisor WE Secondary Supervisor WE Coordinator Head of School TA / Tutor Receipter Newsletter Subscriber

Implications

When adding a new contact / User to Paradigm what type / level of access needs to be assessed. Different levels of access can edit / update and access varying amounts of the system from limited student data (Reception) right to Full admin / Registrar level access for full system access and Government reporting. The type of access given to a new user will depend on their position within the institution.

Workflow

How to Search for a Contact / User

Click on Contact tab in the side menu,
Click on Search in the Side Menu
Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
This will return a list of contacts that meet the searched criteria
To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
Click on the blue hyper link on the left side of the required record.

Contacts - Search