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Overview
This article provides detailed workflows in how to search/add/edit Grades and Grade types within the Paradigm system.
Complexity:
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Page Contents
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AssumptionsYou have the level of access required to access the System tab. You have an understanding that making changes within this function can have system wide implications. You have an understanding of the
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You have an understanding of the Australian Tertiary Education System / VET Sector.
Key terms and concepts
Grade Types
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Field Name
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Description
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Assessment Grade
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Grades that can be achieved for an individual assessment item
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Competency Grade
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Competency based learning grading
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Unit Grade
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Grades that are achieved at the completion of a unit
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Grade Point Average / Grade Point
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A grade point average is a number representing the average value of the accumulated final grades earned in courses over time. More commonly called a GPA, a student's grade point average is calculated by adding up all accumulated final grades and dividing that figure by the number of grades awarded.
Fields within the Grade types
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Field Name
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Brief Overview
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Grade Id
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Internal system id code that identifies the grade
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Grade Type Id
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Key Terms and Concepts
Select the sections below for a detailed explanation of some of the key terms and concepts in relation to this Paradigm feature.
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| title | This section will describe the Grade Types |
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Grade Types Image Added
Assessment Grade – Possible grades that can be achieved after completing an assessment
Competency Grade – Possible grades that can be achieved after completing a competency based study
Course Grade – Progression Levels for course
ELICOS Grade – Grades for ELICOS (English Language Intensive Courses for Overseas Students)
Unit Grade – Possible grades that can be achieved after completing a unit of study |
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| title | This section will describe the fields within the Grade Types. |
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Fields within the Grade Types Image Added
Grade Id – System generated ID Code that identifies the grade.
Grade Type Id – System generated code that identifies the type of grade. |
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Grade
Grade – Abbreviated code for the grade e.g. HD, DN CR
Grade |
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Points – The number of points contributed to the Grade Point Average and the calculation of Weighted Average Mark. |
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Order
Order – The order or sequence number for the grade to appear in the drop box.
Visibility – This will let you set the visibility status to Hidden or Visible |
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Is the grade visible Yes (ready for use) No (Archived / not in use)
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Description
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Description – Full name of the grade e.g. High Distinction, Distinction, Credit, etc.
Descriptor –
Minimum Mark |
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– The minimum percentage grade required to achieve this grade.
Maximum Mark |
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– The maximum percentage grade required to achieve this grade |
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Results Status Id
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Result Status – The unit status that is paired with this grade e.g. when setting a passing grade the status should be "Completed", and when setting a failing grade the status should be "Fail".
Contributes to Credit Points |
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– Indicates whether this result contributes to a |
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Grade Point Average.
Outcome Identifier - National |
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– The AVETMISS compliant national code for this grade that identifies this result. |
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Competency achieved / Pass
Competency not achieved / fail
Continuing Enrolment - Enrolment activity end date occurs in a future collection year
Credit Transfer
Non-assessable enrolment - Satisfactorily Completed
Non-assessable enrolment - Withdrawn or not satisfactorily Completed
Recognition of Current Competency - granted
Recognition of Current Competency - not granted
Recognition of Prior Learning - Granted
Recognition of Prior Learning - Not Granted
Result not yet available - Module is scheduled for Completion in the current collection year
Withdrawn
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Allowed to Recalculate
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Allowed to Recalculate –
Final Mark Result – |
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| title | This section will provide an explanation of Grade Point Average (GPA) |
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Grade Point Average (GPA)Grade Point Average (GPA) is a summary statistic that represents a student’s average performance in their studies over a stated period of time, such as one semester or over the entire course. GPAs are numbers that are often calculated to two decimal places. They are used as indicators of average grade (numerically) to provide a less ambiguous and more concrete measure of student performance than a lettered grade. GPA is also used for sorting groups of students into rank order for awards and merits. |
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requires the allocation of grade points to each unit enrolment outcome. Specifically, this involves allocating a grade point value (e.g. 5) to a specific letter score (e.g. credit). Australian providers differ on the exact grade point scale to use, but the process is always the same. We implemented GPA in a way that reflects industry practice. You may define your own GPA scale by adding the relevant information to the grade schema defined in the user interface, Go to SYSTEM > Search Grade Type > search for UNIT_GRADE |
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>, and then Edit Grade Points against each Grade |
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| title | This sections will provide an explanation on Weighted Average Mark (WAM) |
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Weighted Average Mark (WAM) |
Be Advised
BE ADVISED: The Weighted Average Mark (WAM) calculation requires the following fields to be populated within Paradigm: Grade description (student unit enrolment) Final Grade Percentage (student unit enrolment) Credit points (student unit enrolment and/or base unit) Grade Point (grade schema)
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Note
NOTE: Weighted Average Mark calculates based on the rule that a unit enrolment has been assigned a published grade that has a Grade Point value attached on the associated grade schema. You can check that by going to System > Search Grade Type > Search for UNIT_GRADE, check whether Grade Points have been set against each grade. |
Weighted Average Mark (WAM) is calculated based on a student’s actual marks (e.g. 58, 65 and so on) and the year level and weighting level defined at each base unit. If no weighting level is defined at the base unit then the system will assume a weighting of one. Here is the detailed calculation method the system follows: Multiply the unit mark (Final Grade Percentage) by unit credit point value (Credit Points) and then by the weighting level Sum the resulting values (Weighted Marks) Multiply the unit credit point value (Credit Points) by the weighting level Sum the resulting values (Weighted Credit Points) Divide the sum of the Weighted Marks by the sum of the Weighted Credit Points Calculate to three decimal places.
You can find the Calculate WAM button on the student’s course enrolment page. Unit | Credit Points | GPA | Weighting Level | Mark | Grade | Included In WAM | Weighted Marks | Weighted Credit Points |
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WAM101 | 12 | 0 | 1 | 22 | F | Yes | 12 X 1 X 22 = 264 | 12 x 1 = 12 | WAM102 | 12 | 4 | 1 | 78 | D | Yes | 12 x 1 X 78 = 936 | 12 x 1 = 12 | WAM103 | 12 | | 1 | 90 | HD | NO | NA | NA | WAM104 | 12 | 2 | 1 | | E | NO | NA | NA | WAM105 | 12 | 3 | | 68 | C | YES | 12 x 1 x 68 = 816 | 12 x 1 = 12 | WAM106 | | 5 | 2 | 99 | HD | NO | NA | NA | WAM107 | 12 | 6 | 2 | 91 | HD | YES | 12 x 2 x 91 = 2184 | 12 x 2 = 24 | WAM108 | 8 | 4 | 2 | 80 | D | YES | 8 x 2 x 80 = 1280 | 8 x 2 = 16 | Totals | | | | | | | 5480 | 76 |
Using the above the table the WAM is calculated as follows: 5480 / 76 = 72.10 |
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| title | This section will provide an explanation on Grades and Enrolment Status Codes. |
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NOTE: Certain grades need to be paired with enrolment status codes. e.g. a Fail grades needs to be paired with a Failed Status code so that the student is able to re-take the unit again in a subsequent study period and report the failed HEIMS status code for the unit. |
Enrolment Status Code | Grade |
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Enrolled | No Grade / Select Grade | Completed | HD DN CR Pass NGP Concede Pass Withheld
| Failed | Fail | Exempt | | Incomplete | Incomplete | Withdrawn | | Audit | Audit |
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| title | This section will provide an explanation on Multiple Grade Schema. |
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Multiple Grade SchemaMultiple grades schema can be used in Paradigm at the same time for different Courses. For example a VET level course uses Competency Achieved / Competency not Achieved as opposed to a Higher Education Course that uses the HD, DN, CR, P, F system. When a Course of Study is established, the grade schema to be used for it can be selected as part of the set up. This is achieved by setting the Unit Grade type and the Assessment Grade type options within the Course record. When this option has not been set or selected (the field is left blank) the system will default to using the unit_grade for the grading system. |
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| title | This section will provide an explanation on Percentages and Grades. |
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NOTE: When final grades are either entered or imported from LMS (e.g. Blackboard or Moodle) the system won't round grades up or down. |
For example if a CR requires a minimum grade of 60.0 and the student achieves a 59.99 the grade will be recorded as the lower grade of a Pass. |
Implications
Warning
BE ADVISED: Changing any of the grade values will cause historical reports to print according to the new grade values. Consult with your "nominated contact person" or other Paradigm |
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Expert before making any changes. If you are the "nominated contact person" or Paradigm |
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Be Advised
Expert for your institution and need further help, please consult the Silverband Helpdesk for more information. |
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NOTE: Updating the grading system is not a frequent or regular occurrence, and is usually done when the institution is changing from one grading system to another e.g. from Letters A, B, C, etc. to HD, DN, CR, etc. or when adding a new grading system (e.g. Vocational Learning of Competency Achieved, Competency not Achieved.) |
Workflow
Image Added Choose from below on what you want to do with the Grade Types:
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Click on the System tab in the side menu
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Click on the Search Grade Type in the side menu
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Click on the Search Grade Type button
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| Search for Grade Types and all possible grades under each. |
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Search for Grade Types and all possible grades under eachChoose the System menu. Choose Search Grade Type. Click the SEARCH GRADE TYPES button.  Image Added After doing the steps above, a list of all Grade Types will appear as shown below. Select on the Blue hyperlink next to the Grade type to be viewed (e.g. Assessment Grade, Competency Grade, Course Grade, ELICOS Grade, or Unit Grade)
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| title | 3. How to Edit Grade Types |
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Load all Grade Types by following the steps in the How to Search Grade Types section above. Click the blue hyperlink next to the Grade Type to be viewed (e.g. Assessment Grade, Competency Grade or Unit Grade) The individual grades within that Grade Type are now shown in a list on the screen Click on the Edit icon next to the Grade Type to be edited Update the required fields Click on the Save Grade button
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Further reading
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 Image AddedAfter choosing a Grade Type to view, a screen the same as below will display all the possible grades a student can achieve on that specific Grade Type.  Image Added
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In the example above, all possible grades a student can get after completing a unit are shown. |
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Load all Grade Types by following the steps in the How to Search Grade Types section above.
Click the blue hyperlink next to the Grade Type to be viewed (e.g. Assessment Grade, Competency Grade or Unit Grade)
Click on the Add Grade button
Enter the new data into all of the required fields
Click on the Save Grade button
| Add another possible grade to a Grade Type |
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Add another possible grade to a Grade Type Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.Image Added A list of all Grade Types in the system will appear, as shown below: Select the Grade Type that you want to add. Image Added After selecting a Grade Type to add, a screen the same as below will display all the possible grades a student can achieve on that specific Grade Type. Click the ADD GRADE button to add another possible Grade of that chosen Grade Type. Image Added A form to add another possible grade of your chosen Grade Type will appear. Fill out the “GRADE ITEM DETAILS”Form. Refer to the Fields within the Grade Types section above for the description of each fields. Once all the details have been filled out, click the SAVE GRADE button to add the grade. Image Added |
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| title | Edit details and conditions in one of the possible grades of a Grade Type |
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Edit details and conditions in one of the possible grades of a Grade Type Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.Image Added A list of all Grade Types in the system will appear, as shown below: Select the Grade Type that you want to edit.Image Added After selecting a Grade Type to edit, a screen the same as below will display all the possible grades a student can achieve on that specific Grade Type. Select the Grade that you want to edit and click the PENCIL📝 button to edit. In the example below, the HD grade under the UNIT_GRADE type has been chosen. Image Added A form to edit the details and conditions of the chosen possible grade under a Grade Type will appear. Edit/Update the required fields. Refer to the Fields within the Grade Types section above for the description of each fields. After editing the fields, click the SAVE GRADE button to apply the changes. Image Added |
Related Pages
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Related Pages
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