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INFO: Paradigm contains a number of special time periods, called configuration periods, that control specific areas of system functionality for example the course outline screen for online unit enrolments. Some of these configuration periods are also used in various system generated reports to limit the contents of a report when a user does not declare a specific date parameter such as a unit enrolment start date or a census date. The Student load on the student summary information specifically the Part / Full time displayed in the “Classic records loaded” is derived by paradigm based on the true EFTSL enrolment of the student in question by summing up the EFTSL on the scheduled units that sit within the dates specified in the time period called “SEMESTER_LOAD_PERIOD”. |
The following Time Period Ids with their descriptions will guide you on how to edit your institution’s configuration period.
UNIT_ENROLMENT = It controls the scheduled units the student can enrol from the course plan. ENROLMENT_PERIOD = Period that opens or closes the course plan to students [opens and closes online enrolments for students]. TIMETABLE = A set of dates that controls which scheduled units are showing on the Student and staff View Timetable screens. It controls the session start and end dates imported from Rapla. The start date of a student’s unit enrolment must equal or sit within the beginning of the specified time period - ‘TIMETABLE’. SCHEDULED_UNIT_DATES = The default start and end date for scheduled units. SEARCH_SCHD_UNT_DATE = Default dates used on scheduled unit search fields across the site when the user does not specify a date. It should be change every year to the current year. MOODLE_EXPORT = Dates for what data is sync via integration to a Moodle or other external site INVOICING = It is used to the invoice time period when creating invoices, if a student’s unit enrolment sits within the window of the Invoicing date range defined in the system. This applies to both bulk invoice and manually raise the invoices. INVOICING_DUE_DATE = An override can be used on the invoice to put on invoices. Statement Of Fees = It controls what unit enrolment to put on the Statement Of Fees report that is printed for student. It is commonly called as Proma Invoice. CAN_CENSUS_PERIOD = It is used to control the units put on a CAN Notice when running the CAN report to send to students.
Edit Enrolment Configuration Period
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INFO: An example below will guide you on how you can edit an Enrolment Period Configuration Period in Paradigm. |
NOTE: An Enrolment Period is a Configuration Period. These are already set up in the system for you and these only need to be updated for each new period. 
A list of all Configuration Period records in your system will display below the screen. You can also use the Filter Box menu, and limit the result to your previous Academic Year. Select the ENROLMENT_PERIOD Id under the Time Period Id Column, as in this example, we are going to edit the enrolment period. Click the 📝 EDIT button on the right, to start editing the fields.
After clicking the 📝 EDIT button, a TIME PERIOD DETAILS Form will appear below. Make sure the Parent field is set to the current Academic Year where the enrolment period would apply. The Number field needs also to be checked depending on which time period it applies. Edit the From: and To: fields, this will set your Start and End Date of your enrolment period. Click the SAVE TIME PERIOD button to create the new enrolment period configuration.
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INFO: In the example above, after clicking the SAVE TIME PERIOD button, a new Enrolment Period – Configuration Period has been created for the 1st Semester of the Academic Year 2021. |
Edit Invoice Configuration Period
Invoicing: this is a range of dates that the system uses to find scheduled units when bulk generating invoices. NOTE: An Invoice Period is a Configuration Period. These are already set up in the system for you and these only need to be updated for each new period.
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