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Note |
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Be advisedAlthough the above are the minimum required fields for a viable Scheduled unit, other information may be added in order to meet various Government reporting requirements. |
Field Name | System Required | Description | Element Number | ||||||
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Unit Id | X | Internal System Id Code for units. These numbers are allocated by the system when a unit is created | |||||||
Unit Code | Unique Code for a unit given by the institution to identify the unit | ||||||||
Unit Start Date | X | The date when the unit is scheduled to start | |||||||
Expected End Date | X | The date when the scheduled unit is expected to finish | |||||||
HEIMS Census Date | The last day a student can withdraw from the unit without incurring the full cost of the unit | ||||||||
Status | X | Indicates whether the Scheduled unit is ready to accept enrolments - Active / Cancelled / Archived. For a Scheduled Unit to be ready for use the status must be set to Active. | |||||||
Provider Other Unit Id | X | Code extension given to units to identify them in LMS (Learning Management Systems) | |||||||
Name | X | Full name of the unit. This will appear on the student transcript | |||||||
Class Number | Identifying multiple groups or classes that can be scheduled to run at the same time | ||||||||
Unit Provider | If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit | ||||||||
Unit Teacher | Name of person(s) responsible for the unit delivery | ||||||||
Minimum Participants | Minimum number of students required to run this unit | ||||||||
Maximum Participants | Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity | ||||||||
Current Participants | How many students are currently enrolled in this unit. This is automatically updated by the system after each unit enrolment is added, deleted or removed | ||||||||
Transferred Participants | How many students have transferred out of this scheduled unit into another | ||||||||
Location (Campus) | The location where this scheduled unit is to be delivered. Useful if delivering the scheduled unit at multiple locations | ||||||||
Venue | The building and/or room number | ||||||||
Mode of Delivery | X | Online, On Campus, Intensive, Printed | |||||||
Start Date | Commencing date of unit | ||||||||
End Date | Conclusion date of unit | ||||||||
HEIMS Census Date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field |
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HEIMS Summer School Indicator | Is this unit being delivered in Summer school e.g. outside of normal Semesters |
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Status |
Units must have a status of Active to be available on the course plan | ||||||||
Printed Comments | Comments to appear on the results report for students to see | ||||||||
Internal Comments | Comments for internal staff only | ||||||||
Result Comments | Comments to appear on the results report for students to see | ||||||||
Invoice Fee Code | The Department / School which receives the fees for this unit | ||||||||
GST Percentage | Is GST charged for this unit if yes 10% | ||||||||
Nominal Hours | Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field | ||||||||
Scheduled Hours | The number of hours the institution / provider has scheduled to delivery this units / competency. VET reporting required field | ||||||||
VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | ||||||||
Delivery Mode Identifier | What mode of delivery is this unit being done in. VET reporting required field | ||||||||
School | To Which School / Department does this unit belong to | ||||||||
Contact | The name of the person / administrator responsible for this unit | ||||||||
Flexible Learning | Is the unit being delivered in the Flexible Learning format | ||||||||
Session Enrolment Restriction |
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