Adding a new scheduled unit in Paradigm requires you to have a base unit record first. It is assumed that you already have base unit records in the system prior to commencing the workflows mentioned in this article. This knowledge article will provide a brief description of all the required and optional fields needed to create a scheduled unit in Paradigm, system and government reporting implications, as well as the workflows on how to search, add, edit, and delete scheduled units, add fees and contacts to a scheduled unit.
You have an understanding of time periods/time period creation;
You have a sufficiently high level of system access to create a scheduled unit; and
A base unit record must have already been created before you can create a scheduled unit.
Key Terms and Concepts
form fields Adding a Scheduled Unit Fields (required and optional)
*Denotes fields that are required by the system to create a viable functioning Scheduled unit
Field Name
Description
Field Name
Description
Scheduled Unit Id
Unique code that identifies a specific scheduled unit record
Unit Id
Internal System Id Code for units. These numbers are allocated by the system when a unit is created
Unit Code(s) *
Unique Code for a unit given by the institution to identify the unit
Inherited from the Base Unit Code record
Provider Other Unit Id
Code extension given to units to identify them in LMS (Learning Management Systems)
Scheduled Unit Name *
Full name of the unit. This will appear on the student transcript
Class
Identifying multiple groups or classes that can be scheduled to run at the same time
Home Institution *
If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit
Contact
The name of the person / administrator responsible for this unit
Teacher
The name of the teacher who will deliver the material for this unit. This field is associated to your Contacts Record which has a Lecturer role. see Add or Assign Roles to the Contact Record.
Minimum Participants
Minimum number of students required to run this unit
Maximum Participants
Indicates the maximum number of students to be enrolled into this scheduled unit. It is useful to ensure that the enrolments don't exceed class room capacity
Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan.
Count of Current Participants
This is automatically updated by the system after each unit enrolment is added, deleted or updated.
Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled.
Count of Withdrawn Participants
The number of students who have withdrawn from this unit. This is automatically updated by the system after each unit enrolment is deleted or updated.
Count of Transferred Participants
How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated.
Location (Campus)
The location where this scheduled unit is to be delivered. It is useful when delivering the scheduled unit at multiple locations.
Venue
The building and/or room number
Mode of Delivery *
On Campus, Online, Intensive, Other
We use ‘Mode of Delivery’ this field to map to E329 ‘Mode of Attendance'.
The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field.
Units must have a status of Active to be available on the course plan
Printed Comments
Comments to appear on the results report for students to see
Internal Comments
Comments for internal staff only
Result Comments
Comments to appear on the results report for students to see
Exclude Sessions on Course Plan
Yes
No
Invoice Fee Code
The Department / School which receives the fees for this unit
GST Percentage
If GST is to be charged for this unit, enter 10 to store a value of 10%, or adjust up or down as necessary
Nominal Hours
Nominal hours are the Nationally agreed hours required to deliver this unit
VET reporting required field
Scheduled Hours
The number of hours the institution / provider has scheduled to deliver this units / competency.
VET reporting required field
VET in Schools
Is this unit a part of the National VET in schools program.
VET reporting required field
Delivery Mode Identifier
In what mode is this unit being delivered.
Combination of All Modes
Combination of External and Workplace -based
Combination of Internal and External
Combination of Internal and Workplace-based
External Delivery
Internal Delivery
Not Applicable
Workplace-based Delivery
VET reporting required field
School
To which School / Department does this unit belong
Contact
The primary contact within the School that is responsible for this unit
Flexible Learning
When enabled allows Paradigm to store dates at the unit enrolment level that differ to the dates defined by the associated scheduled unit.
Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.
UQAF Approval Date
SMS Entity Id
Fields for 3rd Party integration.
SMS Entity Type Id
Remote SMS Entity Id
key concept >> Flexible Learning
BE ADVISED:
Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.
WARNING:
The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit.
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit.
You need to have the highest system permission level to access this function.
The use of the Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to possess the highest system permission level in order to set the Flexible Learning field.
key concept >> Session Enrolment Restriction
NOTE
This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan.
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.
Date restriction options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
key concept >> Participant Counters
Current Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Applied (ENROLMENT_APPLIED)
Confirmed (ENROLMENT_CONFIRMED)
Enrolled (ENROLMENT_ENROLLED)
Completed (ENROLMENT_COMPLETED)
Failed (ENROLMENT_FAILED)
Withdrawn Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn (ENROLMENT_WITHDRAWN)
Transferred Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
1, 2 Choose Units > Search Scheduled Units menus on the side.
3 Enter at least one of the following search criteria: (Unit Id, Unit Code, Unit Name, Home Institution, Location, Start and End Date, Order By).
4 Click the SEARCH SCHEDULED UNIT button.
5 After clicking the search button, it will show a list of all scheduled units that meet your searched criteria. You have the option to filter the list of units by typing a keyword of the unit name that you want to search in the Filter Box.
6 By typing a keyword, the results will now be limited to that keyword that you entered. When you see the record of the unit you are looking for, click the scheduled unit number, highlighted in blue on the left column of that row.
7 After clicking the link of the scheduled unit number, it will then load the scheduled unit details.
step 1 Load the base unit that you want to add as a scheduled unit.
1, 2 Choose Units > Search menus on the side. This will display a page where you can search for all units saved in the system.
3 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, or Order By (Paradigm requires at least one search criteria).
4 After entering the search criteria of the base unit that you want to search, click the SEARCH UNIT button.
5 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more of the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
6 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
step 2 Add the base unit as a scheduled unit in Paradigm.
1, 2, 3 Once the required base unit has been loaded, choose Units > Scheduled Unit Details > Add Scheduled menus on the side.
4 Enter the details for as many of the fields as possible while ensuring that the information that meets the minimum field requirements has been entered to create a basic functioning Scheduled unit (Start Date, End Date, and HEIMS Census Date and setting the Unit Status to Active, as shown in the sample screenshot below).
5 After filling out all the required and available fields for the unit to be scheduled, click the SAVE SCHEDULED UNIT button. You should be seeing a success message on top of the screen if the unit has been successfully scheduled (as shown in the sample screenshot below).
To Add Fees to the Scheduled Unit continue below. There are 4 different methods for adding fees to Scheduled units.
