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Student > Course Enrolment > Units Edit Menu How-To Guides
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| title | 1. , 2. How to Display All Unit Fields, Edit, and Update; How to Load the Course Enrolment Page |
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How to Display All Unit Fields - Edit and UpdateThis how-to guide will let you display/see a table of all the units enrolled by the student and all the necessary and important fields that you can edit [Start Date, Expected End Date, Final Grade, Grade Description, Upfront Payment, Amount Paid, Subsidy Amount]. After editing/updating the editable and required fields, you can just bulk save the changes to all the units enrolment being selected and edited.
Load the student’s record.
Go to Student > Search > Enter either the student number or name. > Click Search. Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.  NOTE: If the student is enrolled to more than one course, and you only want to edit the units specific to a course, load the Course Enrolment Page [see below instruction] of the selected course first before you proceed to Update unit fields. However, if the student is only enrolled to one course, or if you want to edit all the units enrolled by the student regardless of the course, proceed to Update unit fields instructions.
There are two ways [ OR ] to load the Course Enrolment Page:
From the Student Summary Page [following the steps above], go to Student > Course Enrolment > Course menus on the side. Once the COURSE ENROLMENT LIST will appear, select the course you wanted to edit and click the ACTIONS button on the right side of it, and then select the Edit option from the drop down list.
From the Student Summary Page [following the steps above], click the ACTIONS button on the right side of the chosen course, and select the Edit Course Enrolment option from the drop down list.
Update unit fields.
After loading the student’s record, choose the Student > Course Enrolment > Units Edit menus on the side. It will then load a page with all the units enrolled by the student, and all the possible fields you can edit or update, all under the UNITS ENROLLED BY STUDENT Form section.
Update the fields and information required or necessary. Click the SAVE ENROLMENTS button, just below the form – after doing all the necessary edits / updates.
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| title | 23. How to Update Grade and Date Fields for AVETMISS Reporting (VET Only) |
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| colour | Green |
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| title | grades >> |
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How to Update Grade and Date Fields for AVETMISS Reporting (VET Only)This guide is only applicable to VET Providers. Here, you can update the UNIT Details enrolment of the student, specifically the Enrolment Status, Expected End Date, Grade Description, and Published Grade, you can just then save the changes after.
NOTE: The Flexible learning indicator is not suitable for Higher Education [HE]units as dates are required to be set prior to the commencement of units. Flexible end dates do not comply with units that have census dates. | Note |
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BE ADVISED: For units that are delivered by VET providers the end date of the unit may / will vary from Student to Student. This is due to the AVETMISS requirement that the end date and the Competency Achieved date must be the same. To be able to update the end date when Scheduling the unit, the Flexible Learning option must be set to Yes to allow the end date to be updated via the Unit enrolment page. You can refer to this article: Units > Search, Add and Edit Scheduled Units. |
Load the student’s record.
Go to Student > Search > Enter either the student number or name. > Click Search. Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page. NOTE: If the student is enrolled to more than one course, and you only want to edit the units specific to a course, load the Course Enrolment Page [see below instruction] of the selected course first before you proceed to Update grades and dates fields. However, if the student is only enrolled to one course, or if you want to edit all the units enrolled by the student regardless of the course, proceed to Update grades and dates fields instructions.
There are two ways [ OR ] to load the Course Enrolment Page:
From the Student Summary Page [following the steps above], go to Student > Course Enrolment > Course menus on the side. Once the COURSE ENROLMENT LIST will appear, select the course you wanted to edit and click the ACTIONS button on the right side of it, and then select the Edit option from the drop down list.
From the Student Summary Page [following the steps above], click the ACTIONS button on the right side of the chosen course, and select the Edit Course Enrolment option from the drop down list.
Update grades and dates fields.
After loading the student’s record, choose the Student > Course Enrolment > Units Edit menus on the side. It will then load a page with all the units enrolled by the student, and all the possible fields you can edit or update, all under the UNITS ENROLLED BY STUDENT Form section.
Click the 📝 EDIT button on the right side of the unit that you want to update the grades and dates fields. It will then load the UNIT DETAILS Page.
Update the following fields: Enrolment Status: Select the required status (Completed for Competency Achieved) Expected End Date: Update this to today’s date. (The end date must be the date that competency is achieved). Grade Description: Update the grade description (e.g. Competency Achieved) Published Grade: Update the published grade (e.g. Competency Achieved)
Click the SAVE UNIT ENROLMENT button after updating the required fields above to update the grades and date.
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| title | 34. How to Update the HEIMS Loan Fee Field |
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How to Update the HEIMS Loan Fee FieldNOTE: Updating the HEIMS loan percentage on the base course record does not immediately update unit enrolments that have already been created. To bulk update previous unit enrolments loan fee field, do the steps below: Load the student’s record.
Go to Student > Search > Enter either the student number or name. > Click Search. Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page. NOTE: If the student is enrolled to more than one course, and you only want to edit the units specific to a course, load the Course Enrolment Page [see below instruction] of the selected course first before you proceed to Update HEIMS loan fee field. However, if the student is only enrolled to one course, proceed to Update HEIMS loan fee field instructions.
There are two ways [ OR ] to load the Course Enrolment Page:
From the Student Summary Page [following the steps above], go to Student > Course Enrolment > Course menus on the side. Once the COURSE ENROLMENT LIST will appear, select the course you wanted to edit and click the ACTIONS button on the right side of it, and then select the Edit option from the drop down list.
From the Student Summary Page [following the steps above], click the ACTIONS button on the right side of the chosen course, and select the Edit Course Enrolment option from the drop down list.
Update HEIMS loan fee field.
After loading the student’s record, choose the Student > Course Enrolment > Units Edit menus on the side. It will then load a page with all the units enrolled by the student, and all the possible fields you can edit or update, all under the UNITS ENROLLED BY STUDENT Form section.
Select all of the units enrolled by the student by selecting the top ☑ checkbox located at the far right or in the header column. Click the SAVE ENROLMENTS button after selecting all the checkboxes, for all unit enrolments to be updated.
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INFO: Following the steps above will inform Paradigm to load each unit enrolment, save it, close it, then load the next one from the list of checked unit enrolments – which also means updating all HEIMS Loan Fee field based on the base course record update. If the update was successful, you should be seeing a success message [the same as the screenshot below] at the top of the page. |
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