Overview
Upon reading this article you will be able to Search for, Add New, and Edit base units
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BE ADVISED: Before a student can be enrolled into a Unit: The unit / subject must have already been created as a Base Unit; The Base Unit must then be scheduled, by creating a scheduled unit record, giving it a specific time period for delivery, a census date, and a venue; WARNING: It is critically important that providers ensure their Scheduled Unit records have been coded without errors BEFORE creating new student Unit Enrolments as part of an upcoming enrolment period; and Once these have been done, the student can now be enrolled in the Scheduled Unit.
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NOTE: Some of the fields within the Add Unit section are required by either or both sections of Government reporting (HEIMS and AVETMISS).
Refer to the
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| colour | Red |
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| title | system required |
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Fields to Create a Viable Base Unit Record,
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| colour | Red |
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| title | heims required |
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HEIMS Reporting Fields, and
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| colour | Red |
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| title | vet required |
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VET / AVETMISS Reporting Fields tables above under the
Key Terms and Conceptssection.
Workflow
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| title | 1. How to Search for a Base Unit |
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How to for a Base Unit
Click on the Search option with the side menu Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria) Click on the Search Unit button This will show a list of units that meet the searched criteria To filter the list of units, in the search box above the list of units, start typing the unit name. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row. The Base Unit has now been loaded
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| title | 2. How to Create / Add a New Base Unit (Higher Education) |
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How to | Status |
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| colour | Green |
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| title | create / add |
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a New Base Unit (Higher Education)
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Be advised These instructions indicate the minimum required fields to create a system viable and compliant Government reportable Higher Education unit. |
Click on the Units tab in the side menu Click on the Unit Details option in the side menu Click on the Add new option in the Side menu Enter the Unit Code Enter the Unit Name Select the HEIMS Discipline code from the drop down box Select the Unit Provider Select the Unit Type (e.g. Tuition for an academic unit) - Refer to the above key fields to understand each unit type. Enter the number of credit points to be granted upon successful completion of this unit of study Select the Method of Delivery Select the HEIMS work experience indicator Enter the EFTSL Load (UGrad) Enter the EFTSL Load (PGrad) Select the Unit Status Click on the Save Unit button
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| title | 3. How to Create / Add a New Base Unit (VET) |
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How to | Status |
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| colour | Green |
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| title | create / add |
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a New Base Unit (VET)
Click on the Units tab in the side menu Click on the Unit Details option in the side menu Click on the Add New option in the Side menu Enter the Unit Code Enter the Unit Name Select the Unit Provider Select the Unit Type (e.g. Tuition for an academic unit) Select the Method of Delivery Select the Unit Status Enter the Nationally agreed Nominal hours Enter the Scheduled Hours Select the VET Flag Select the VET in Schools identifier Select the Delivery mode Identifier Click on the Save Unit button
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| title | 4. How to Add Attachments to a Base Unit |
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How to Attachments to a Base Unit
Click on the Units tab in the side menu Click on the Unit Details option in the side menu Click on the Edit Details option in the Side menu Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria) Click on the Search Unit button. This will show a list of units that meet the searched criteria To filter the list of units, in the search box above the list of units, start typing the unit name. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row. Scroll to the bottom of the screen and click the Add File Attachment button Click the Purpose drop box and select the most appropriate option for the attachment Click the Category drop box and select the most appropriate option for the attachment Enter the Name of the attachment (This is the name that will appear on the screen so be specific and concise) Enter a Description of the attachment. The description will appear when hovering over the name of the attachment. This will allow the user to have more details about the attachment without having to download it Click the Status drop box to select a status option Select the minimum permission level required to view the attachment Click the Choose File button to navigate to where the attachment is currently stored Click the Save File Attachment button
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| title | 5. How to Edit a Base Unit |
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How to a Base Unit
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Warning When editing or updating base units any changes made will not filter down to any scheduled units previously created. Any historical scheduled units will not be affected nor updated by any changes to the base unit. |
Click on the Units tab in the side menu Click on the Unit Details option in the side menu Click on the Edit Details option in the side menu Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria) Click on the Search Unit button This will return a list of units that meet the searched criteria To filter the list of units, in the search box above the list of units, start typing the unit name When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row Update the required field(s) Click on the Save Unit button
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| title | 6. How to Delete a Base Unit |
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How to a Base Unit
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Warning A Base Unit cannot be deleted if there are any Scheduled Units associated with it. The scheduled units must be deleted before you can delete a base unit. |
Click on the Units tab in the side menu Click on the Unit Details option in the side menu Click on the Edit Details option in the side menu Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria) Click on the Search Unit button. This will return a list of units that meet the searched criteria To filter the list of units, in the search box above the list of units, start typing the unit name. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row. Scroll to the bottom of the screen and click the Delete Unit button. A warning will appear, Are you sure that you want to delete the selected items? Click OK if you want to proceed, or click Cancel button to keep them. If you clicked OK, the unit has now been deleted
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| title | 7. How to Add Assessments to Base Units |
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How to Assessments to Base Units
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units and edit the unit details. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to add an assessment to, click the SEARCH UNIT button. 
After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. With the Edit Unit Details screen open, scroll down and look for the ASSESSMENT ASSOCIATED WITH UNIT Form section, click the NEW ASSESSMENT button to add your assessment to the base unit.
In the ASSESSMENT DETAILS Form section, fill out all the required details for the new assessment to be successfully added to the base unit. Refer to the | Status |
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| colour | Red |
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| title | Form Fields |
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Schedule Assessments table above under the Key Terms and Conceptsfor the description of each field.Alternatively, refer to the colour coded form fields below: red are the system required fields for an assessment to be successfully added, blue are the optional fields, green are for VET Providers required fields. After filling out all the required information of the new assessment, click the SAVE ASSESSMENT button. | Info |
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INFO: After clicking the SAVE ASSESSMENT button, a SUCCESS message will appear on top of the screen (see below screenshot), and the new assessment can now be seen in the ASSESSMENTS ASSOCIATED WITH UNIT Form section. |
NOTE: Click the NEW ASSESSMENT button again to add more assessments required for this unit of study, ensuring that the sum of all weightings across all of the assessment pieces adds up to 100%.
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| title | 8. How to Add Assessment to Scheduled Units From a Base Unit |
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How to Assessment to a Scheduled Units from a Base Unit
, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button.  After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected.  In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FROM ASSESSMENTS button.  | Info |
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INFO: After clicking the button, all the assessments will be added to the scheduled unit that you’ve selected irrespective of the delivery method. |
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| title | 9. How to Add Assessment to Scheduled Units from a Base Unit by Delivery Method |
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How to Assessment to a Scheduled Units from a Base Unit by Delivery Method
, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button. After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected. In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FOR DELIVERY MODE button.  | Info |
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INFO: Assessments designated Online will be added to an Online Scheduled Unit. Assessments designated On Campus will be added to an On Campus Scheduled Unit. |
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