Course Id*

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Name* E308

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Articulation Options (opt-in)

Course(s) that a student can move into at the end this of this course. Eg Diploma of Arts can lead into a Bachelor of Arts. Or a Bachelor of Arts can lead into a Graduate Diploma of Arts.

Early Exit Options (opt-out)

Course(s) that a student can exit with should they not want or be able to complete the course.

E.g. A student in a Bachelor of Arts can exit after the 8 core units have been successfully completed with a Diploma of Arts.

Course Status*

• Active (For a currently used course)

• Archived (For a Course no longer in use)

• Virtual

Course Provider*

Institution / Campus where this course is delivered

Post nominal

The letters placed after a person's name to indicate that that individual holds this particular academic degree e.g. BArts.

Course Level*

• Elicos

• Postgraduate

• Undergraduate

• VET

• Secondary

• Non-Award

Course type*

• Coursework

• Research

HEIMS Undergraduate Loan Fee (%)

25% - the additional fee / percentage charged by the Government to Undergraduate students who access Fee-HELP loans. This is an additional 25% of the unit charge.

Do not include the percentage symbol when entering this data - e.g. 25.0

HEIMS Postgraduate Loan Fee (%)

0% - the additional charge by the Government to Postgraduate students who access Fee-HELP loans.

Do not include the percentage symbol when entering this data - e.g. 0.0

Accredited*

Is this course currently accredited? Yes / No

Accreditation Date

What date does the accreditation for this course commence? e.g. 01/01/2016

Accreditation Due Date

What date will the accreditation for this course cease? e.g. 31/12/2025

Standard Unit Fee

The dollar amount for a standard units within this course of study

Do not include the dollar symbol when entering this data - e.g. 2500.00

International Unit Fee

Fee amount charged to students designated as international students

Do not include the dollar symbol when entering this data - e.g. 3500.00

Admin unit Fee

Any administration fees payable for a unit of study within the course

Do not include the dollar symbol when entering this data - e.g. 500.00

Course Fee

The total fees payable to complete this course of study

Do not include the dollar symbol when entering this data - e.g. 55000.00

Yearly Course Fee (Full Time)

The cost of one year of full time study in this course

Do not include the dollar symbol when entering this data - e.g. 2000.00

Yearly Course Fee (Part Time)

The cost of one year of part time study in this course

Do not include the dollar symbol when entering this data - e.g. 5500.00

AQF Registered

Is this course of study AQF Registered? Yes / No

Credit Points required

The number of successfully completed points required to complete this course of study e.g. 144

Unit Grade Type

• Grade for ELICOS

• Possible grades you receive after completing an assessment

• Possible grades you receive after completing a Competency

• Possible grades you receive after completing a unit

• Progression Level for Course

Assessment Grade Type

• Grade for ELICOS

• Possible grades you receive after completing an assessment

• Possible grades you receive after completing a Competency

• Possible grades you receive after completing a unit

• Progression Level for Course

Program Level No

A numerical value to determine the level of this course e.g. Bachelor could be 7 inline with AQF levels or could be 3 if this is the highest level in a nested suite of awards

Duration (Weeks)

How many weeks of study does it take to complete the entire course e.g. 104 (2 year course)

Multi-Program Duration

Maximum Course Duration

The maximum allowable amount of time / months / years allowed to complete this course of study

Maximum Participants

Maximum number of students enrolled into any cohort

Online Enrolment Tuition Balance

Maximum Credit Points Enrollable

Maximum number of credit points the student can enrol into in one study period.

E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0

Minimum Credit Points Enrollable

Minimum number of credit points the student can enrol into in one study period

E.g. If the Minimum number of units a student can enrol into in one semester is 1 and each unit is worth 6cp the value required is 6.0

Credit Points Per Semester

The standard number of credit points a student can enrol into in one study period

E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0

Maximum Elective Credit points

E.g. For a course that has 24 units in total. Of that 24, 8 are core units leaving 16 units as electives. If each unit is worth 6 cp the total is 16 elective units x 6cp per unit = 96.0

Show Attendance for Course on Student Summary

Display the students attendance record on the Student's summary screen - Yes / No

SMS Entity Id

SMS Entity Type Id

Remote SMS Entity

Funding Type*

The types of Funding available for this course of Study

• Upfront fees

• APA

• FEE-HELP

• HECS-HELP

• IPRS

• MCDPRA

• OSS-HELP

• PELS

• RTS

ECAF Approved

Is this course approved for the online Electronic Commonwealth Assistance Form? Yes / No

Allow Online Application

If your institution uses the Silverband Online application form, can an applicant apply for this course via that method - Yes / No

Allow International Students

Can international students apply for this course - Yes / No

Allow Unit Enrolments from Course Plan

Allow students to enrol themselves via the course plan Yes / No

Required Online Application Attachments

Select each of the attachment types that an applicant is required to include as part of their application into this course of study

• Medical

• Assessment Results

• Email

• Student Academic

• Historic Transcripts

• Historic Records

• No Category

• Testamur

Centrelink Payments Approved

Is this course approved for the student to receive Centrelink payments? Y / N

Audition Surveys

Course Description

A brief description of the content of the course

Course Long Description

A more detailed description of the course

AHEGS Course detail

The Australian Higher Education Graduate Statement - is a secondary transcript issued to students when they graduate, and providing a snapshot of their graduate achievements. It aims to enhance graduate mobility and employability in the global marketplace. AHEGS have Government predefined formats in which they can be delivered. This Course detail is the information about the Course of Study displayed in the AHEGS document.

AHEGS Course features

Detailed features of the course to be featured in the AHEGS - details which set this course apart from others in the education market

AHEGS Course Pathway to further Study

Information about future study that this course can lead to eg. a Bachelor Course that leads to a Graduate Diploma or Masters degree

AHEGS Course accreditation

Information about the dates / years that this current instance of this course is accredited from and to

Entry Requirements / Prerequisites

Any requirements the student must have completed in order to gain entry into this course of study

Common Core

Primary Course Discipline

Elective Credits

Course Rules

Graduate Attributes

Occupational Functions of Graduates

Fees

Fee information about the course outlining how many units must be completed, and the approximate costs of completing the course

Brochure

A copy of the course brochure or outline can be uploaded and saved here

CRICOS Code

Institutions who are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

Custom Field 1

Custom Field 2

DEST Uid3*

An internal code issued by TCSI for this course

DEST Uid3 Last Submitted*

The date the last submission went to TCSI for this course

DEST Uid3 Last Submitted Status*

The status for the last submission

Course of Study Code* E533

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course of Study Name* E394

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

HEIMS Course Type* E310

A code which indicates the type of Course. Select the code that indicated the course level.

• 01 - Higher Doctorate

• 02 - Doctorate by research

• 03 - Masters (Research)

• 04 - Masters (Coursework)

• 05 - Postgraduate Qualifying or preliminary (for master’s, Doctorate or higher doctorate)

• 06 - Graduate Diploma / postgraduate diploma (pass or honours) involving new academic, professional or vocational area

• 07 - Graduate Diploma/ Postgraduate Diploma (pass or honours) extending skills and knowledge in a professional area previously studied

• 08 - Bachelors Graduate Entry

• 09 - Bachelors Honours

• 10 - Bachelors Pass

• 11 - Graduate Certificate

• 12 - Doctorate by coursework

• 13 - Associate degree

• 14 - Masters (Extended)

• 20 - Advanced Diploma

• 21 - Diploma

• 22 - Other undergraduate award course

• 30 - Enabling course

• 41 - Cross Institutional program for undergraduate courses at home Higher Education Provider

• 42 - Cross Institutional program for postgraduate courses at home Higher Education Provider

• 50 - Non-award course (including Bridging for overseas trained professionals)

• 60 - Open Universities Australia undergraduate studies

• 61 - Open Universities Australia postgraduate studies

• 80 - VET Graduate Certificate

• 81 - VET Graduate Diploma

HEIMS Course Load* E350

The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.

E.g. if a single unit of study = 0.125 EFTSL and there are 24 units in the course the required answer is 3.0 entered as 30. (24 x 0.125 = 3)

• 00 - Non-Award Course, Cross Provider Program

• 01 to 99 EFTSL values expressed in tenths (e.g. 4.5 is coded "45")

Combined Course of Study indicator* E455

A code which indicates whether a course of study is a combined course of study

DEST Uid5*

An internal code issued by TCSI for this course

DEST Uid5 Last Submitted*

The date the last submission went to TCSI for this course

DEST Uid5 Last Submitted Status*

The status for the last submission

HEIMS Course Code* E307

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Name* E308

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Standard Course Duration* E596

The standard duration of the course for a full time student in years and fractions of academic years eg. 2.5 or 3 years

Course Assurance Indicator* E619

An indicator that identifies whether the student's enrolment in the unit of study is the result of an approved VET student Loans course assurance arrangement.

Field of Education Code* E461

A code that identifies the field of education to which the course is classified. Select the option from the list that best describes the course.

e.g. Agricultural Science (050101)

Field of Education Supplementary Code* E462

A code which identifies the supplementary field of education to which a combined course is classified. If the Course is NOT a combined course then leave it blank or 000000

e.g. Agricultural Science (050101)

Effective From Date* E609

The date from which this information is valid from e.g. 01/01/2021

Validation Status

DEST Uid

An internal code issued by TCSI for this course

Entity Status

Special Course Type E312

A code which identifies courses of special interest for government reporting

Note: If your course is NOT one of the below groups leave this field blank.

• 21 - General Nursing Course for initial registration

• 22 - Teacher Training for initial registration

• 23 - Medicine for provisional registration

• 25 - Veterinary Science for registration

• 26 - Dentistry for registration

• 27 - Clinical Psychology

• 28 - Aviation as listed in the Fee-Help 2017 guidelines

Effective From Date E609

The date from which this information is valid from e.g. 01/01/2021

Effective To Date E610

The date to which this information is valid to e.g. 31/12/2025

Validation Status

DEST Uid

Data returned from the TCSI system to indicate the validation status

Entity Status

Course

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Provider

The name of the institution / campus that will be offering the course

Location

The physical location where the institution / campus will deliver the course

Postcode

The postcode of the physical location where the institution / campus will deliver the course

Attachment Name

The name given to the attachment at the time the attachment was added

Size

The size of the attached file

Purpose

The intended purpose of the file attachment eg. Email Template, or Signature

Revision

A number that helps to distinguish between more recent versions of the attachment

Status

The current status of the attachment eg. Archived, Published

Operator

The user login of the person who added the attachment

Date

The date that the attachment or revision was added

TCSI Campus Id

An internal code issued by TCSI for this course / location combination

Id

System Allocated internal id code

Course Id

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Provider

The name of the institution / campus that will be offering the course

Campus Operation Type E569

Is in any part of this course delivered off-shore? If yes is it a Stand alone arrangement or in partnership. If not, select Course is not delivered offshore

Off Shore Mode E570

Is the Course delivered off-Shore? Is yes what is the Mode of delivery.

If not, select Course is not delivered offshore

Off Shore Delivery Indicator E571

Is this Course delivered off Shore at all? Partially offshore? Fully offshore?

If not, select Course is delivered in Australia only

CRICOS Code

Institutions who are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

If your institution only has Australian Domestic students leave this field blank.

Effective From Date E609

The date this information is valid from e.g. 01/01/2021

Effective to Date E610

The date this information is valid to e.g. 31/12/2025

Last Validation Status

Data returned from the TCSI system to indicate the validation status

Last Validated on

Data returned from the TCSI system to indicate the validation date

Course Fee Code E536

HEIMS Code - What funding types can students in this course access.

• 0 - Course not offered to Domestic students (International students only)

• 1 - Course offers only Commonwealth Supported places (e.g. HECS-HELP)

• 2 - Course offers only Domestic Fee-paying places (e.g. Fee-HELP)

• 3 - Course offers both Commonwealth Supported places & Domestic Fee-paying places (e.g. Both HECS-HELP and Fee-HELP)

Indicative Student Contribution Amount for Commonwealth supported Place E495

The average Student contribution dollar amount for commonwealth supported students in this course.

Do not include the dollar symbol when entering this data - e.g. 2500.00

If this course only offers Fee-HELP places leave this field blank.

Indicative Tuition fee for a domestic fee-paying place E496

The indicative cost for a domestic full time student in this course

Do not include the dollar symbol when entering this data - e.g. 2500.00

Effective From Date E609

The date this information is valid from e.g. 01/01/2021

Entity Status

• Active (for Current records)

• Deleted

DEST Uid

An internal code issued by TCSI for this course

Validation Status

Data returned from the TCSI system to indicate the validation status

TAC Offer Code E557

Does an Admission Centre handle the applications for this course?

• Application not managed by a TAC

• Apply through QTAC

• Apply through SATAC

• Apply through TISC

• Apply through UAC

• Apply through VTAC

Entity Status

• Active

• Deleted

DEST Uid

An internal code issued by TCSI for this course

Validation Status

Data returned from the TCSI system to indicate the validation status

X

X

X

X

X

X

X

X