A list of all of the courses the student has been enrolled into. As time goes on the student will have a TCSI record for each course. If you are unsure if the correct record has loaded select edit icon (pencil) next to the record to be edited.

Open

The student's personal details are populated from the Student > Edit details page. Most of the fields here are read only.

The student's personal details are populated from the Student > Student details > Edit Contact info page > Billing

The student's personal details are populated from the Student > Student details > Edit Contact info page > Residential

Fields that need to be completed in this section:

The Student: Disability record only needs to be completed if a student HAS a disability.

A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition, a separate disability record is needed for each disability.

The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenship.

The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.

The Course Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only.

The Course Enrolment: Admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course.

Fields that need to be completed in this section:

The Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course

The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501

The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course

The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship

Fields that need to be completed in this section:

• Scholarship type E487

• Effective From date E609

• Effective to date (if required) E610

• Entity status (Active for a current record)

The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received.

Fields that need to be completed in this section:

• RTP Stipend Amount E623

• Reporting Year E415

• Entity status (Active for a current record)

1. Click on the Student tab in the side menu

2. Click on the Search option in the side menu

3. Enter at least one of the following options in to the relevant search box: 

   • Student No, 

   • Preferred Name, 

   • Given Name, 

   • Family Name / Surname, 

   • Previous Last Name

4. Click on the Search Student button.

5. This will show a list of students that meet these criteria

6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

8. The student's record has now been loaded into the Student Summary page.

9. Click on the Course Enrolment option in the side menu

10. Click on the Student TCSI Edit option in the side menu

11. Click on the Edit (Pencil) icon next to the Course you want to add the TCSI record for.

12. The Student TSCI Screen has now been loaded.

The student's personal information is populated from the Student > Edit details page. Fields that are greyed out on the TCSI edit page that are incorrect will need to be edited from the Student > Edit details page. Any fields that are white are edited here.

Adding Student Personal information Section

1. Load the Student record as above.

2. Scroll down to the Student Details section

3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next Workflow)

4. Click on the Overseas Student drop box and select Yes or No

5. Scroll down to the Semester / Term / Current address section

6. Click on the In what country were you born drop box and select the required country.

7. If the Student was born overseas please click on the Year arrived in Australia drop box and select the required year. If the Student was born in Australia please leave this field blank.

8. Click on the Language Spoken at home drop box and select the required language

9. Click on the Are you of Aboriginal or Torres Strait Islander Descent drop box and select the required option

10. Click on the the Level Left School drop box and select the Highest completed school level from the drop box

11. Click on the Year left school drop box and select the required Commencing student indicator and the Year from the year drop box

12. Click on the Highest Educational Attainment or Parent 1 drop box and select the required option, repeat this for Parent 2

13. Click the Validate Values button

14. Click the Save Details button

15. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 13 and 14.

Editing Student Personal information

1. Load the Student record as above.

2. Scroll down to the Student Details section

3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next Workflow)

4. Update the required field

5. Click the Validate Values button

6. Click the Save Details button

7. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 5 and 6.

Disability records are now only required if the Student indicates an impairment.

Adding Student Disability

1. Load the Student record as above.

2. Scroll down to the Student: Disability Section

3. Click the New Disability Packet Record button

4. Click the Disability Code drop box and select the required option

5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 7 and 8.

Editing Student Disability

1. Load the Student record as above.

2. Scroll down to the Student: Disability Section

3. Locate the Student Disability record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 6 and 7.

Adding Student: Citizenship Record

1. Load the Student record as above.

2. Scroll down to the Student: Citizenship Section

3. Click the New Citizenship Record button

4. Click the Citizen Resident Code drop box and select the required option

5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 7 and 8.

Editing Student: Citizenship Record

1. Load the Student record as above.

2. Scroll down to the Student: Citizenship Section

3. Locate the Student: Citizenship record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red cross), correct any fields as required, then repeat steps 6 and 7.

Adding Student: Commonwealth Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Student: Commonwealth Scholarship Section

3. Click the New Student Commonwealth Scholarship button

4. Click the Reporting Year drop box and select the required option

5. Click the Reporting Period drop box and select the required option

6. Click the Scholarship Status Code drop box and select the required option

7. Click the Commonwealth Scholarship Type drop box and select the required option

8. Click the Commonwealth Scholarship Amount drop box and select the required option

9. Click on the Entity Status drop box and select Active

10. Click the Validate Values button

11. Click the Save Details button

12. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 10 and 11.

Editing Student: Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Student: Scholarship Section

3. Locate the Student: Scholarship record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

The student's Course Enrolment information is populated from the Student > Course Enrolment> Course page. Fields that are greyed out on the TCSI edit page that are incorrect will need to be edited from the Student > Course Enrolment> Course page. Any fields that are white are edited here.

Adding Course Enrolment Details Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment Details Section

3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next Workflow)

4. Click on the Funding Type drop box and select the required option

5. Enter the Australian Tertiary Admission Rank ATAR (Between 0.05 to 99.95 or 0 if ATAR is not available)

6. Enter the Selection Rank (Between 0.05 to 99.95 or 0 if Selection rank is not available)

7. Click on the Highest Attainment Code drop box and select the required option

8. Click on the HEIMS Student Status drop box and select the required option

9. Click on the HEIMS Contribution Indicator drop box and select the required option

10. Click on the Study Reason Identifier drop box and select the required option

11. Click on the Labour Force Status Identifier drop box and select the required option

12. Click the Validate Values button

13. Click the Save Details button

14. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 12 and 13.

Editing Course Enrolment Details Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment Details Section

3. Locate the Course Enrolment Details record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

Adding Course Enrolment: Admission Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Admission Section

3. Click the New Basis for Admission Record button

4. Click the Basis for Admission Code drop box and select the required option

5. Click on the Entity Status drop box and select Active

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

Editing Course Enrolment: Admission Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Admission Section

3. Locate the Course Enrolment: Admission record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

The Student: Commonwealth Scholarship record is only completed for students who are granted credit points ( RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course

Adding Course Enrolment: Prior Credit Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Prior Credit Section

3. Click on the New Prior Credit Record button

4. Click on the Credit Used Value box and choose the EFTSL value or use the up and down arrows to indicate the value

5. Click on the Credit Basis Code drop box and select the required option

6. Click on the Credit Provider Code drop box and select the required option

7. Click on the Entity Status drop box and select Active

8. Click the Validate Values button

9. Click the Save Details button

10. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 8 and 9.

Editing Course Enrolment: Prior Credit Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Prior Credit Section

3. Locate the Course Enrolment: Prior Credit record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501

Adding Course Enrolment: Specialisation Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Specialisation Section

3. Click on the New Specialisation Record button

4. Click on the Specialisation Code drop box and select the required option

5. Click on the Entity Status drop box and select Active

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

Editing Course Enrolment: Specialisation Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Specialisation Section

3. Locate the Course Enrolment: Specialisation record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course

Adding Course Enrolment: HDR End-User Engagement Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: HDR End-User Engagement Section

3. Click on the New HDR End-User Engagement Record button

4. Click on the Higher Degree by Research End-User Engagement Code drop box and select the required option

5. Enter an Effective from date using the date picker

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 7 and 8.

Editing Course Enrolment: HDR End-User Engagement Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: HDR End-User Engagement Section

3. Locate the Course Enrolment: HDR End-User Engagement record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

Adding Course Enrolment: Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Scholarship Section

3. Click on the New Scholarship Record button

4. Click on the Scholarship Type drop box and select the required option

5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 7 and 8.

Editing Course Enrolment: Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Scholarship Section

3. Locate the Course Enrolment: Scholarship record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.

The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship

Adding Course Enrolment: RTP Stipend Amount Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: RTP Stipend Amount Section

3. Click on the New RTP Stipend Amount Record button

4. Enter the dollar amount into the RTP Stipend Amount field

5. Enter the Reporting Year using the up and down arrows

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 7 and 8.

Editing Course Enrolment: RTP Stipend Amount Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: RTP Stipend Amount Section

3. Locate the Course Enrolment: RTP Stipend Amount record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any fields as required, then repeat steps 6 and 7.