Student TCSI Edit
- Jeannie Hagarty (Deactivated)
- Ben Bentley
Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity: MEDIUM
Page Contents
Assumptions
Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution.
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
There are 2 version of this page one for Full admin users called Student TCSI Edit and one for Student users called Student TCSI confirm detail.
Full Admin Level Users
The full admin version is used by the Full admin level users to verify the student’s TCSI details. This page contains 8 sections each on has it own data packet or submission.
Course Enrolment
A list of all of the courses the student has been enrolled into. As time goes on the student will have a TCSI record for each course. If you are unsure if the correct record has loaded select edit icon (pencil) next to the record to be edited.
Student Details
Permanent / Billing Address details
Semester / Term / Current Address Details
First Reported Address
Student: Disability
Student: Citizenship
Student: Commonwealth Scholarship
Course Enrolment Details
Course Enrolment: Admission
Course Enrolment: Prior Credit
Course Enrolment: Specialisation
Course Enrolment: HDR End-User Engagement (Only required for HDR Students)
Course Enrolment: Scholarship (Only required for HDR Students)
Course Enrolment: RTP Stipend Amount (Only required for HDR Students)
Student Level Users
The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions.
A “Check and Confirm” option can be set up by the system to ensure that student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field / date is blank the student will be directed to the Student TCSI Confirm details page when they next log in. The after the initial validation the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and also confirmed by the student.
Element |
|---|
E410 - Residential Street Address |
E469 - Residential Address Suburb |
E470 - Residential Address State |
E320 - Residential Address Postcode |
E658 - Residential Address Country Code |
To set up this page ready for student to validate it them selves some fields are required by TCSi and will need to be configured. The institution will need to decide as to how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read only.
Field Names | Read Only | Sample Data |
|---|---|---|
Student Details Section |
|
|
Student Number - E313 | Read Only - From Student > Edit details | 123456786 |
USI Student Number | Editable & required | FGNFNBGNBVJK |
Student Given name - E403 | Read Only - From Student > Edit details | James |
Student middle or other name(s) - E404 | Read Only - From Student > Edit details | Albert |
Family Name - E402 | Read Only - From Student > Edit details | Cook |
Gender - E315 | Read Only - From Student > Edit details | Male |
DOB | Read Only - From Student > Edit details | 23/09/1972 |
Highest Educational Attainment Parent 1 | Editable & required | Bachelor Degree |
Highest Educational Attainment Parent 2 | Editable & required | Postgraduate |
In what Country were you born | Editable & required | Australia |
Citizenship | Read Only - From Student > Edit details | Australian |
Year of Arrival in Australia | Editable & Required only if student was NOT born in Australia | 1985 |
Language spoken at home | Editable & required | English |
Are you of Australian Aboriginal or Torres Strait Islander descent | Editable & Required only if the student WAS born in Australia | Neither |
Level left School | Editable & required | 1990 |
Year Left School | Editable & required | Year 12 |
Do you have any disability, impairment or long term medical condition | Editable & Only required if the student has | Hearing |
Local Address |
|
|
To | Editable & required |
|
Residential Attn name | Editable & required | Mr James Cook |
Property Name | Editable & required | The Burrows |
Residential Sub-address | Editable & required | Unit 2 |
Street number | Editable & required | 78 |
Street Name | Editable & required | Anvil Drive |
Postal Box | Editable & required | PO Box 9994 |
City | Editable & required | Sydney |
Postcode | Editable & required | 2000 |
State | Editable & required | NSW |
or | Editable & required |
|
Country | Editable & required | Australia |
Mobile | Editable & required | 123456789 |
Home | Editable & required | 123456789 |
Day Phone | Editable & required | 1233456789 |
Fax | Editable & required | 123456789 |
Editable & required | jamescook@austmail.com | |
Web Address | Editable & Optional |
|
IM Protocol | Editable & Optional |
|
IM Address | Editable & Optional |
|
Home Country Address |
|
|
To | Editable & required |
|
Billing Attn name | Editable & required | Mr James Cook |
Property Name | Editable & required | The Burrows |
Billing Sub-address | Editable & required | Unit 2 |
Street number | Editable & required | 78 |
Street Name | Editable & required | Anvil Drive |
Postal Box | Editable & required | PO Box 9994 |
City | Editable & required | Sydney |
Postcode | Editable & required | 2000 |
State | Editable & required | NSW |
or | Editable & required |
|
Country | Editable & required | Australia |
Mobile | Editable & required | 123456789 |
Home | Editable & required | 123456789 |
Day Phone | Editable & required | 1233456789 |
Fax |
| 123456789 |
| ||
Web Address |
|
|
IM Protocol |
|
|
IM Address |
|
|
Emergency / Parent / Guardian Address |
|
|
Emergency Contact Name | Editable & Optional (Free Text) | Julie Cook |
Emergency Contact Relationship | Editable & Optional (Free Text) | Mother |
Emergency Contact details | Editable & Optional (Free Text) | 123456789 |
To | Editable & Optional |
|
Billing Attn name | Editable & Optional |
|
Property Name | Editable & Optional | The Burrows |
Billing Sub-address | Editable & Optional | Unit 2 |
Street number | Editable & Optional | 78 |
Street Name | Editable & Optional | Anvil Drive |
Postal Box | Editable & Optional | PO Box 9994 |
City | Editable & Optional | Sydney |
Postcode | Editable & Optional | 2000 |
State | Editable & Optional | NSW |
or | Editable & Optional |
|
Country | Editable & Optional | Australia |
Mobile | Editable & Optional | 123456789 |
Home | Editable & Optional | 123456789 |
Day Phone | Editable & Optional | 1233456789 |
Fax |
| 123456789 |
| ||
Web Address |
|
|
IM Protocol |
|
|
IM Address |
|
|
Course Enrolment Details |
|
|
Course | Read Only - From Student > Course Enrolment > Course | Bachelor of Arts |
Start Date | Read Only - From Student > Course Enrolment > Course | 01/03/2021 |
Expected End date | Read Only - From Student > Course Enrolment > Course | 31/12/2025 |
Contact hours (Full/Part) | Read Only - From Student > Course Enrolment > Course | Full |
Program Enrolment TCSI Uid | Read only - Directly from TCSI | 123456 |
Enrolment Status | Read Only - From Student > Course Enrolment > Course | Enrolled |
Agent | Read Only - From Student > Course Enrolment > Course |
|
Funding type | Read Only - From Student > Course Enrolment > Course | Fee-Help |
Australian Tertiary Admission Rank | Editable & Optional | 78 |
Selection Rank | Editable & Optional | 65 |
Highest Attainment Code | Editable & Optional | Dip Arts |
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
Workflow
These instructions assume that the student record has been created and the student has been enrolled into a Course of Study and are for Full Admin level users