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Overview

This article outlines the workflows for users on how to to Search, Add and Edit Course records.

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titleKey Terms and Concepts

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KeyTermsAndConcepts
KeyTermsAndConcepts

Key Terms and Concepts

Table of Contents
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Add COURSE Form Fields with Brief Descriptions

NOTE: The *Course Id field can be an institution specific code (e.g. a course abbreviation) or a system allocated code.

*Denotes required fields when creating a course record.

ADD NEW COURSE FORM

Field Name

EDIT COURSE DETAILS Section

Brief Overview

Course Id*

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Name* E308

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Articulation Options (opt-in)

Course(s) that a student can move into at the end this of this course. Eg Diploma of Arts can lead into a Bachelor of Arts. Or a Bachelor of Arts can lead into a Graduate Diploma of Arts.

Early Exit Options (opt-out)

Course(s) that a student can exit with should they not want or be able to complete the course.

E.g. A student in a Bachelor of Arts can exit after the 8 core units have been successfully completed with a Diploma of Arts.

Course Status*

  • Active (For a currently used course)

  • Archived (For a Course no longer in use)

  • Virtual

Course Provider*

Institution / Campus where this course is delivered

Post nominal

The letters placed after a person's name to indicate that that individual holds this particular academic degree e.g. BArts.

Course Level*

  • Elicos

  • Postgraduate

  • Undergraduate

  • VET

  • Secondary

  • Non-Award

Course type*

  • Coursework

  • Research

HEIMS Undergraduate Loan Fee (%)

25% - the additional fee / percentage charged by the Government to Undergraduate students who access Fee-HELP loans. This is an additional 25% of the unit charge.

Do not include the percentage symbol when entering this data - e.g. 25.0

HEIMS Postgraduate Loan Fee (%)

0% - the additional charge by the Government to Postgraduate students who access Fee-HELP loans.

Do not include the percentage symbol when entering this data - e.g. 0.0

Accredited*

Is this course currently accredited? Yes / No

Accreditation Date

What date does the accreditation for this course commence? e.g. 01/01/2016

Accreditation Due Date

What date will the accreditation for this course cease? e.g. 31/12/2025

Standard Unit Fee

The dollar amount for a standard units within this course of study

Do not include the dollar symbol when entering this data - e.g. 2500.00

International Unit Fee

Fee amount charged to students designated as international students

Do not include the dollar symbol when entering this data - e.g. 3500.00

Admin unit Fee

Any administration fees payable for a unit of study within the course

Do not include the dollar symbol when entering this data - e.g. 500.00

Course Fee

The total fees payable to complete this course of study

Do not include the dollar symbol when entering this data - e.g. 55000.00

Yearly Course Fee (Full Time)

The cost of one year of full time study in this course

Do not include the dollar symbol when entering this data - e.g. 2000.00

Yearly Course Fee (Part Time)

The cost of one year of part time study in this course

Do not include the dollar symbol when entering this data - e.g. 5500.00

AQF Registered

Is this course of study AQF Registered? Yes / No

Credit Points required

The number of successfully completed points required to complete this course of study e.g. 144

Unit Grade Type

  • Grade for ELICOS

  • Possible grades you receive after completing an assessment

  • Possible grades you receive after completing a Competency

  • Possible grades you receive after completing a unit

  • Progression Level for Course

Assessment Grade Type

  • Grade for ELICOS

  • Possible grades you receive after completing an assessment

  • Possible grades you receive after completing a Competency

  • Possible grades you receive after completing a unit

  • Progression Level for Course

Program Level No

A numerical value to determine the level of this course e.g. Bachelor could be 7 inline with AQF levels or could be 3 if this is the highest level in a nested suite of awards

Duration (Weeks)

How many weeks of study does it take to complete the entire course e.g. 104 (2 year course)

Multi-Program Duration


Maximum Course Duration

The maximum allowable amount of time / months / years allowed to complete this course of study

Maximum Participants

Maximum number of students enrolled into any cohort

Online Enrolment Tuition Balance

Maximum Credit Points Enrollable

Maximum number of credit points the student can enrol into in one study period.

E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0

Minimum Credit Points Enrollable

Minimum number of credit points the student can enrol into in one study period

E.g. If the Minimum number of units a student can enrol into in one semester is 1 and each unit is worth 6cp the value required is 6.0

Credit Points Per Semester

The standard number of credit points a student can enrol into in one study period

E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0

Maximum Elective Credit points

E.g. For a course that has 24 units in total. Of that 24, 8 are core units leaving 16 units as electives. If each unit is worth 6 cp the total is 16 elective units x 6cp per unit = 96.0

Show Attendance for Course on Student Summary

Display the students attendance record on the Student's summary screen - Yes / No

SMS Entity Id

SMS Entity Type Id

Remote SMS Entity

ADD NEW COURSE FORM

Field Name

COURSE APPLICATION DETAILS Section

Brief Overview

Funding Type*

The types of Funding available for this course of Study

  • Upfront fees

  • APA

  • FEE-HELP

  • HECS-HELP

  • IPRS

  • MCDPRA

  • OSS-HELP

  • PELS

  • RTS

ECAF Approved

Is this course approved for the online Electronic Commonwealth Assistance Form? Yes / No

Allow Online Application

If your institution uses the Silverband Online application form, can an applicant apply for this course via that method - Yes / No

Allow International Students

Can international students apply for this course - Yes / No

Allow Unit Enrolments from Course Plan

Allow students to enrol themselves via the course plan Yes / No

Required Online Application Attachments

Select each of the attachment types that an applicant is required to include as part of their application into this course of study

  • Medical

  • Assessment Results

  • Email

  • Student Academic

  • Historic Transcripts

  • Historic Records

  • No Category

  • Testamur

Centrelink Payments Approved

Is this course approved for the student to receive Centrelink payments? Y / N

Audition Surveys


ADD NEW COURSE FORM

Field Name

EDIT ADDITIONAL COURSE DETAILS Section

Brief Overview

Course Description

A brief description of the content of the course

Course Long Description

A more detailed description of the course

AHEGS Course detail

The Australian Higher Education Graduate Statement - is a secondary transcript issued to students when they graduate, and providing a snapshot of their graduate achievements. It aims to enhance graduate mobility and employability in the global marketplace. AHEGS have Government predefined formats in which they can be delivered. This Course detail is the information about the Course of Study displayed in the AHEGS document.

AHEGS Course features

Detailed features of the course to be featured in the AHEGS - details which set this course apart from others in the education market

AHEGS Course Pathway to further Study

Information about future study that this course can lead to eg. a Bachelor Course that leads to a Graduate Diploma or Masters degree

AHEGS Course accreditation

Information about the dates / years that this current instance of this course is accredited from and to

Entry Requirements / Prerequisites

Any requirements the student must have completed in order to gain entry into this course of study

Common Core

Primary Course Discipline

Elective Credits

Course Rules

Graduate Attributes

Occupational Functions of Graduates

Fees

Fee information about the course outlining how many units must be completed, and the approximate costs of completing the course

Brochure

A copy of the course brochure or outline can be uploaded and saved here

CRICOS Code

Institutions who are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

Custom Field 1

Custom Field 2

ADD NEW COURSE FORM

Field Name

TCSI COURSE OF STUDY Section

Brief Overview

DEST Uid3*

An internal code issued by TCSI for this course

DEST Uid3 Last Submitted*

The date the last submission went to TCSI for this course

DEST Uid3 Last Submitted Status*

The status for the last submission

Course of Study Code* E533

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course of Study Name* E394

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

HEIMS Course Type* E310

A code which indicates the type of Course. Select the code that indicated the course level.

  • 01 - Higher Doctorate

  • 02 - Doctorate by research

  • 03 - Masters (Research)

  • 04 - Masters (Coursework)

  • 05 - Postgraduate Qualifying or preliminary (for master’s, Doctorate or higher doctorate)

  • 06 - Graduate Diploma / postgraduate diploma (pass or honours) involving new academic, professional or vocational area

  • 07 - Graduate Diploma/ Postgraduate Diploma (pass or honours) extending skills and knowledge in a professional area previously studied

  • 08 - Bachelors Graduate Entry

  • 09 - Bachelors Honours

  • 10 - Bachelors Pass

  • 11 - Graduate Certificate

  • 12 - Doctorate by coursework

  • 13 - Associate degree

  • 14 - Masters (Extended)

  • 20 - Advanced Diploma

  • 21 - Diploma

  • 22 - Other undergraduate award course

  • 30 - Enabling course

  • 41 - Cross Institutional program for undergraduate courses at home Higher Education Provider

  • 42 - Cross Institutional program for postgraduate courses at home Higher Education Provider

  • 50 - Non-award course (including Bridging for overseas trained professionals)

  • 60 - Open Universities Australia undergraduate studies

  • 61 - Open Universities Australia postgraduate studies

  • 80 - VET Graduate Certificate

  • 81 - VET Graduate Diploma

HEIMS Course Load* E350

The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.

E.g. if a single unit of study = 0.125 EFTSL and there are 24 units in the course the required answer is 3.0 entered as 30. (24 x 0.125 = 3)

  • 00 - Non-Award Course, Cross Provider Program

  • 01 to 99 EFTSL values expressed in tenths (e.g. 4.5 is coded "45")

Combined Course of Study indicator* E455

A code which indicates whether a course of study is a combined course of study

ADD NEW COURSE FORM

Field Name

TCSI COURSE Section

Brief Overview

DEST Uid5*

An internal code issued by TCSI for this course

DEST Uid5 Last Submitted*

The date the last submission went to TCSI for this course

DEST Uid5 Last Submitted Status*

The status for the last submission

HEIMS Course Code* E307

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Name* E308

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Standard Course Duration* E596

The standard duration of the course for a full time student in years and fractions of academic years eg. 2.5 or 3 years

Course Assurance Indicator* E619

An indicator that identifies whether the student's enrolment in the unit of study is the result of an approved VET student Loans course assurance arrangement.

Info

VET institutions inheriting students from another institution as part of course assurance must be coded as belonging to separate base course record that is dedicated for tracking the inherited student cohort.

This field will be referenced for any unit enrolments that are reported to the government via TCSI.

ADD NEW COURSE FORM

Field Name

FIELD OF EDUCATION Section

Brief Overview

Field of Education Code* E461

A code that identifies the field of education to which the course is classified. Select the option from the list that best describes the course.

e.g. Agricultural Science (050101)

Field of Education Supplementary Code* E462

A code which identifies the supplementary field of education to which a combined course is classified. If the Course is NOT a combined course then leave it blank or 000000

e.g. Agricultural Science (050101)

Effective From Date* E609

The date from which this information is valid from e.g. 01/01/2021

Validation Status

DEST Uid

An internal code issued by TCSI for this course

Entity Status

ADD NEW COURSE FORM

Field Name

SPECIAL COURSE TYPE Section

Brief Overview

Special Course Type E312

A code which identifies courses of special interest for government reporting

Note: If your course is NOT one of the below groups leave this field blank.

  • 21 - General Nursing Course for initial registration

  • 22 - Teacher Training for initial registration

  • 23 - Medicine for provisional registration

  • 25 - Veterinary Science for registration

  • 26 - Dentistry for registration

  • 27 - Clinical Psychology

  • 28 - Aviation as listed in the Fee-Help 2017 guidelines

Effective From Date E609

The date from which this information is valid from e.g. 01/01/2021

Effective To Date E610

The date to which this information is valid to e.g. 31/12/2025

Validation Status

DEST Uid

Data returned from the TCSI system to indicate the validation status

Entity Status

ADD NEW COURSE FORM

Field Name

CAMPUS WHERE COURSE IS TAUGHT Section

Brief Overview

Course

The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc

Provider

The name of the institution / campus that will be offering the course

Location

The physical location where the institution / campus will deliver the course

Postcode

The postcode of the physical location where the institution / campus will deliver the course

ADD NEW COURSE FORM

Field Name

ASSOCIATED FILE ATTACHMENTS Section

Brief Overview

Attachment Name

The name given to the attachment at the time the attachment was added.

Size

The size of the attached file.

Purpose

The intended purpose of the file attachment. eg. Email Template, or Signature

Revision

A number that helps to distinguish between more recent versions of the attachment.

Status

The current status of the attachment. eg. Archived, Published

Operator

The user login of the person who added the attachment.

Date

The date that the attachment or revision was added.

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Status
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Add Campus

ADD CAMPUS File Information

ADD CAMPUS FORM

Field Name

EDIT CAMPUS DETAILS Section

Brief Overview

TCSI Campus Id

An internal code issued by TCSI for this course / location combination

Id

System Allocated internal id code

Course Id

An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces.

Course Provider

The name of the institution / campus that will be offering the course.

Campus Operation Type E569

Is in any part of this course delivered off-shore? If yes is it a Stand alone arrangement or in partnership. If not, select Course is not delivered offshore.

Off Shore Mode E570

Is the Course delivered off-Shore? Is yes what is the Mode of delivery.

If not, select Course is not delivered offshore.

Off Shore Delivery Indicator E571

Is this Course delivered off Shore at all? Partially offshore? Fully offshore?

If not, select Course is delivered in Australia only.

CRICOS Code

Institutions who are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

If your institution only has Australian Domestic students leave this field blank.

Effective From Date E609

The date this information is valid from. e.g. 01/01/2021

Effective to Date E610

The date this information is valid to. e.g. 31/12/2025

Last Validation Status

Data returned from the TCSI system to indicate the validation status.

Last Validated on

Data returned from the TCSI system to indicate the validation date.

ADD CAMPUS FORM

Field Name

COURSE FEES CODE Section

Brief Overview

Course Fee Code E536

HEIMS Code - What funding types can students in this course access.

  • 0 - Course not offered to Domestic students (International students only)

  • 1 - Course offers only Commonwealth Supported places (e.g. HECS-HELP)

  • 2 - Course offers only Domestic Fee-paying places (e.g. Fee-HELP)

  • 3 - Course offers both Commonwealth Supported places & Domestic Fee-paying places (e.g. Both HECS-HELP and Fee-HELP)

Indicative Student Contribution Amount for Commonwealth supported Place E495

The average Student contribution dollar amount for commonwealth supported students in this course.

Do not include the dollar symbol when entering this data - e.g. 2500.00

If this course only offers Fee-HELP places leave this field blank.

Indicative Tuition fee for a domestic fee-paying place E496

The indicative cost for a domestic full time student in this course.

Do not include the dollar symbol when entering this data - e.g. 2500.00

Effective From Date E609

The date this information is valid from. e.g. 01/01/2021

Entity Status

  • Active (for Current records)

  • Deleted

DEST Uid

An internal code issued by TCSI for this course.

Validation Status

Data returned from the TCSI system to indicate the validation status.

ADD CAMPUS FORM

Field Name

TAC OFFER CODE Section

Brief Overview

TAC Offer Code E557

Does an Admission Centre handle the applications for this course?

  • Application not managed by a TAC

  • Apply through QTAC

  • Apply through SATAC

  • Apply through TISC

  • Apply through UAC

  • Apply through VTAC

Entity Status

  • Active

  • Deleted

DEST Uid

An internal code issued by TCSI for this course.

Validation Status

Data returned from the TCSI system to indicate the validation status.

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Status
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Course

Add COURSE Required Fields

Course Required Fields

System Required

Program Id

X

Program Level

X

Program Type

X

Program Status Id

X

Funding Type

X

Program Name

X

Provider Party Id

X

Program Accredited

X

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Implications

NOTE

  • It is advised that a Search be performed before adding a new Course record, to check whether the Course name / Course Id has previously been used in the system, as well as to view an existing Course record.

  • For a new course to use the course plan, units will need to be associated with the course. This would consist of Core units, electives and also include prerequisites to allow for course sequence and structure.

  • Editing a Course file should only be done under certain circumstances as it can impact on historical student enrolments. Any updates need to be updated with HEIMS via the submission of a Course and Campus file set (currently via HEPCAT).

  • If a Course is significantly different (due to re-accreditation) a new Course record should be created and reported to  HEIMS (via HEPCAT) prior to enrolling any students in to the new Course.

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Expand
title1. How to Search for a Course Record

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title1.
How to
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for a Course Record

  • Click on the Course Tab within the side menu

  • Click on the Search option in the side menu

  • Enter the Course Id or Course name into the search fields

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    ,
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    Choose Course > Search menus on the side.

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    Enter either or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status.

    Info

    INFO: For a current course ensure the Course Status is Active, for a non current course change the Course status to Archived.

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    Click

    on the Search Course button

    the SEARCH COURSE button. This will return a list of

    Courses

    courses that meet

    the

    your searched criteria

    To filter the returned options in this box above the returned results start typing the Course name. This

    (If the name and Id are not entered exactly the same as what has been recorded in Paradigm).

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    If the return list needs more filter for you to get to the course record that you want to search or view, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.

     

  • Click on the blue hyper link on the left side of the required record.

  • The Course record has now been loaded.

    • Expand
    title2. How to Create / Add a New Course
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    How to

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    Once you’ve found the course record that you want to view, click the blue hyperlink of the Course Id. This will now load the course record details page (As shown in the sample screenshot below).

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    Expand
    title2. How to Create / Add a New Course

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    How to
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    or
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    a New Course

    Note

    BE ADVISED

    Prior to Creating a new course please ensure that the Course doesn't already exist in the system. Duplicate course records will cause issues within the system and when running Government reporting.

    or

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    ,
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    		create
    2
    Choose Course > Add New menus on the side. This will open the course page form with all the fields both required and optional will appear.

    a New Course

    Note

    BE ADVISED

    Prior to Creating a new course please ensure that the Course doesn't already exist in the system. Duplicate course records will cause issues within the system and when running Government reporting.
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    add

    3
    Enter all the required fields and all the available information you have for this course.

    NOTE: Refer to the tables above, under the Key Terms and Concepts section, for all the fields found and their brief overview, in adding a course record in Paradigm.

    Image Added

    1. Click on the Courses tab in the side menu

    2. Click on the Add New option in the side menu

    3. Enter the required data to create the new course. 

    4. Click the Save Course button.

    Expand
    title3. How to Edit a Course Record

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    How to
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    a Course Record

    1. Click on the Courses tab in the Side menu

    2. Click on the Search option in the side menu

    3. Click on the Search Course button.

    4. The required course has now been loaded.

    5. Update the required information (Please note: the Id Code is not editable. If you attempt to edit the Id code, a duplicate new record will be created) 

    6. Click on the Save Course button.

    Expand
    title4. How to Delete a Course Record

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    How to
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    a Course Record

    Warning

    WARNING

    Make sure there are no students enrolled in any course prior to deleting the course.

    Make sure you remove the course outline rules before attempting to delete the course.

    As an alternative that retains the historical course data, you can refer to the above workflow to edit the course record, and change its Course Status value from Active to Archive.

    1. Click on the Courses tab in the Side menu

    2. Click on the Search option in the side menu

    3. Enter either the Course code or the Course name in the Course search section and click the Search Course button.

    4. The required Course has now been loaded.

    5. Click on Delete Course button.

    Expand
    title5. How to duplicate a Course Record (based on an existing course)

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    How to
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    a Course Record based on an Existing Course

    Info

    NOTE

    Editing an existing course record in this way will not override or update the existing Course ID and all related information. It will create a duplicate course record that has all the same data but it will have a new course id. Click the Save Course button after you make any changes.

    1. Click on the Courses tab in the Side menu

    2. Click on the Search option in the side menu

    3. Enter either the Course code or the Course name in to the Course search section and click the Search Course button.

    4. The required Course has now been loaded.

    5. Enter the new Course ID into the Course ID field

    6. Scroll down and Click on the Save Course button.

    Expand
    title6. How to Add a Campus File

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    How to
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    a Campus File

    Note

    BE ADVISED

    Remember to create a new Campus file for each Location / Course combination

    The following instructions are based on the assumption that a course has already been created.

    The Campus File is now created in 3 sections. Each one is required to produce a complete campus file.

    Part 1 - Campus details Section

    1. Click on the Courses option in the side menu

    2. Click on the Search option in the side menu

    3. Enter either the Course code or the Course name in to the Course search section and click the Search Course button.

    4. The required Course has now been loaded. 

    5. Scroll down to the Campus where Course is taught section

    6. If the course is offered at multiple locations a separate Campus file must be created for each location.

    7. Click on the drop box  - Add the following campus where the course is taught and select the desired location.

    8. Click on the Add Campus button.

    9. The add campus screen has now been loaded. 

    10. Scroll down to the Edit Campus Details section

    11. Check that the Course Id is correct

    12. Click on the Course Provider drop box and select the required Provider

    13. Click on the Campus Operation Type drop box and select the required option

    14. Click on the Offshore Mode drop box and select the required option

    15. Click on the Off shore Delivery indicator and select the required option

    16. If applicable enter the Course CRICOS Code

    17. Enter the Effective From Date for this course / campus combination using the date picker

    18. Enter the Effective To Date for this course / campus combination using the date picker

    19. Click on the Save Campus Button

    Part 2 - Course Fee Code section

    1. Scroll down to the Course Fees Code Section

    2. Click on the Course Fee Code drop box and select the required option

    3. Enter the Indicative Student Contribution Amount for Commonwealth Supported Places, if applicable with no $ symbol

    4. If applicable enter the Indicative Tuition Fee for a Domestic Fee-Paying Place with no $ symbol

    5. Enter the Effective from date using the date picker.

    6. Select the Entity status option from the drop box

    7. Click on the Save Details button

    Part 3 - TCA Offer Code section

    1. Scroll down to the TAC Offer Code section

    2. Select the TAC Offer Code applicable to this Course

    3. Select the Entity Status option from the drop box

    4. Click on the Save Details button

    5. Repeat all three parts of this process for each Campus and course combination.

    Expand
    title7. How to Edit a Campus file

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    How to
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    a Campus File

    1. Click on the Courses option in the side menu

    2. Click on the Search option in the side menu

    3. Enter either the Course code or the Course name in to the Course search section and click the Search Course button.

    4. The required Course has now been loaded. 

    5. Scroll down to the Campus where Course is taught section

    6. Locate the Campus file to be edited and click on the edit icon next to the record

    7. The Campus record has now been loaded. 

    8. Update the required data ensuring all required fields have a valid HEIMS compliant response.

    9. Click on the Save Campus button.

    Expand
    title8. How to Save an Attachment to a Course Record

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    How to
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    an Attachment to a Course Record

    1. Click on the Course tab in the side menu

    2. Click on the Search option in the side menu

    3. Enter the Course name or Abbreviation

    4. Click on the Search Course button

    5. This will return a list of Courses that meet the searched criteria

    6. To filter the returned options in this box above the returned results start typing the Course name.  

    7. Click on the blue hyper link on the left side of the required record.

    8. The Course record has now been loaded.

    9. Scroll to the bottom of the page and click the Add File Attachment button 

    10. Click on the Purpose Drop box and select the required section

    11. Click on the Category Drop Box and Select the required option

    12. Enter the name of  the Attachment

    13. Optional - Enter a brief description of the attachment

    14. Select the lowest Permission level required to view this attachment

    15. Click the Choose File button

    16. Navigate to the item to be attached

    17. Click on the Save File Attachment  button 

    18. Check for Successful save message.

    Expand
    title9. How to copy Course Outline / Course Plan from One Course to Another.

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    How to
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    a Course Outline or Course Plan from One Course to Another

    1. Click on the Course tab in the side menu

    2. Click on the Search option in the side menu

    3. Enter the Course name or Abbreviation that you want to copy the Course outline from

    4. Click on the Search Course button

    5. This will return a list of Courses that meet the searched criteria

    6. To filter the returned options start typing the Course name in the box above the returned results.

    7. Click on the blue hyper link on the left side of the required record.

    8. The Course record has now been loaded.

    9. In the Side Menu click on the Outline option

    10. The Course Outline / Course Plan details has now been loaded

    11. Click the tick boxes next to all of the Course outline rules to be copied to the new course

    12. Scroll down to the Copy Selected Constraints to the following Course drop box

    13. Select the Course that the rules are to be copied to

    14. Click on the blue Copy Selected Constraints button

    Expand
    title10. How to Copy a Course Details to a New Course

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    How to
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    a Course Details to a New Course

    Note

    BE ADVISED

    Do not use multiple tabs in the same or separate browser windows at the same time as it can potentially splice together the data from multiple records.

    The new course will require a new Course Id. The course id field is unique and cannot be duplicated.

    1. Click on the Course tab in the side menu

    2. Click on the Search option in the side menu

    3. Enter the Course name or Abbreviation that you want to copy the Course outline from

    4. Click on the Search Course button

    5. This will return a list of Courses that meet the searched criteria

    6. To filter the returned options in this box above the returned results start typing the Course name.  

    7. Click on the blue hyper link on the left side of the required record.

    8. The Course record has now been loaded.

    9. Right Click on the Course tab in the side menu

    10. Select the Open link in incognito Window option (or alternatively use a different browser brand and copy the link for the Course tab, and paste it into the address bar). This is so that neither record can become corrupted during this process.

    11. In the second window select the Add New option in the side menu.

    12. The first window will contain the details of the original course and the second window will have a blank new course record ready to be populated.

    13. Copy and paste the required information for each field, into the new course record in the second window.

    14. Enter any new information to the new course.

    15. Click on the blue Save Course button for the new course

    ...