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Assumptions
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Key terms and concepts
Note |
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BE ADVISED A new scheduled unit must be created whenever one or more of the following seven fields changes:
If any of these seven fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution), with the same delivery method, at the same time (start date), learning the same material / subject (unit code), it is one scheduled unit |
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Scheduled units that have been associated to a particular contact can be un-associated by setting the contact drop box to blank.
# Denotes fields that are required by the system to create a viable functioning Scheduled unit
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Field Name
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Description
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Scheduled Unit Id
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Unique code that identifies a specific scheduled unit record
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Unit Id
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Internal System Id Code for units. These numbers are allocated by the system when a unit is created
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Unit Code(s) #
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Unique Code for a unit given by the institution to identify the unit
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Provider Other Unit Id
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Code extension given to units to identify them in LMS (Learning Management Systems)
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Scheduled Unit Name #
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Full name of the unit. This will appear on the student transcript
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Class
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Identifying multiple groups or classes that can be scheduled to run at the same time
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Home Institution #
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If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit
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Contact
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The name of the person / administrator responsible for this unit
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Teacher
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The name of the teacher who will deliver the material for this unit
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Minimum Participants
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Minimum number of students required to run this unit
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Maximum Participants
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Indicates the maximum number of students to be enrolled into this scheduled unit. It is useful to ensure that the enrolments don't exceed class room capacity
Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan.
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Count of Current Participants
Key Terms and Concepts
# Denotes fields that are required by the system to create a viable functioning Scheduled unit
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Count of Withdrawn Participants
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Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled.
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Count of Transferred Participants
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How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated
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Implications
Warning |
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WARNING Historical Scheduled Units should NEVER be updated and reused again as this will alter the dates for students who were previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered |
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date must always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units should not be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or a new Scheduled Unit created.
Fee alterations will not update the unit fees for any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit.
Flexible Learning
Note |
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BE ADVISED Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. |
Warning |
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WARNING The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit. |
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit.
You need to have the highest system permission level to access this function.
The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field.
Session Enrolment Restriction
Info |
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NOTE This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan. |
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.
Date restriction options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
Participant Counters
Info |
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NOTE The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable. |
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Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit. You need to have the highest system permission level to access this function. The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field.
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. Date restriction options:
Current Participants Count Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn Participants Count Count the number of students with a unit enrolment status set to one of the following options: |
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Confirmed (ENROLMENT_CONFIRMED)
Transferred Participants Count Count the number of students with a unit enrolment status set to one of the following options:
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Completed (ENROLMENT_COMPLETED)
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Failed (ENROLMENT_FAILED)
Withdrawn Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn (ENROLMENT_WITHDRAWN)
Transferred Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Transferred (ENROLMENT_TRANSFERED)
Workflow |
Implications
Note |
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BE ADVISED A new scheduled unit must be created whenever one or more of the following seven fields changes:
If any of these seven fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution), with the same delivery method, at the same time (start date), learning the same material / subject (unit code), it is one scheduled unit. |
Info |
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INFO Scheduled units that have been associated to a particular contact can be un-associated by setting the contact drop box to blank. |
Warning |
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WARNING Historical Scheduled Units should NEVER be updated and reused again as this will alter the dates for students who were previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered. |
NOTE
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date MUST always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units SHOULD NOT be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or created as a new Scheduled Unit.
Fee alterations will not update the unit fees for any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit.
Workflow
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Related Pages
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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