Key Terms and Concepts
Adding a Scheduled Unit Fields ( and )
*Denotes fields that are required by the system to create a viable functioning Scheduled unit Field Name | Description |
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Scheduled Unit Id | Unique code that identifies a specific scheduled unit record | Unit Id | Internal System Id Code for units. These numbers are allocated by the system when a unit is created | Unit Code(s) * | Unique Code for a unit given by the institution to identify the unit | Provider Other Unit Id | Code extension given to units to identify them in LMS (Learning Management Systems) | Scheduled Unit Name * | Full name of the unit. This will appear on the student transcript | Class | Identifying multiple groups or classes that can be scheduled to run at the same time | Home Institution * | If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit | Contact | The name of the person / administrator responsible for this unit | Teacher | The name of the teacher who will deliver the material for this unit | Minimum Participants | Minimum number of students required to run this unit | Maximum Participants | Indicates the maximum number of students to be enrolled into this scheduled unit. It is useful to ensure that the enrolments don't exceed class room capacity Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan. | Count of Current Participants | This is automatically updated by the system after each unit enrolment is added, deleted or updated. Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled. | Count of Withdrawn Participants | The number of students who have withdrawn from this unit. This is automatically updated by the system after each unit enrolment is deleted or updated. | Count of Transferred Participants | How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated. | Location (Campus) | The location where this scheduled unit is to be delivered. It is useful when delivering the scheduled unit at multiple locations. | Venue | The building and/or room number | Mode of Delivery * | Online, On Campus, Intensive, Printed | Time Period | The Id of the time period record that has start and end dates that correspond to the start and end dates of the scheduled unit. | Unit Start Date * | The date when the unit is scheduled to start | Expected End Date * | The date when the scheduled unit is expected to finish | HEIMS Census Date E489 | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field. | HEIMS Summer School Indicator E551 | Is this unit being delivered in Summer school e.g. outside of normal Semesters | Unit of Study Year long indicator E622 | An indicator for units that run for a full year | Status | Active Archived Cancelled Confirmed Deleted Unconfirmed.
Units must have a status of Active to be available on the course plan | Printed Comments | Comments to appear on the results report for students to see | Internal Comments | Comments for internal staff only | Result Comments | Comments to appear on the results report for students to see | Exclude Sessions on Course Plan | | Invoice Fee Code | The Department / School which receives the fees for this unit | GST Percentage | If GST is to be charged for this unit, enter 10 to store a value of 10%, or adjust up or down as necessary | Nominal Hours | Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field | Scheduled Hours | The number of hours the institution / provider has scheduled to deliver this units / competency. VET reporting required field | VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | Delivery Mode Identifier | In what mode is this unit being delivered. Combination of All Modes Combination of External and Workplace -based Combination of Internal and External Combination of Internal and Workplace-based External Delivery Internal Delivery Not Applicable Workplace-based Delivery
VET reporting required field | School | To which School / Department does this unit belong | Contact | The primary contact within the School that is responsible for this unit | Flexible Learning | When enabled allows Paradigm to store dates at the unit enrolment level that differ to the dates defined by the associated scheduled unit. Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. | UQAF Approval Date | | SMS Entity Id | | SMS Entity Type Id | | Remote SMS Entity Id | |
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BE ADVISED Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. |
| Warning |
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WARNING The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit. |
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit. You need to have the highest system permission level to access this function. The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field. Session Enrolment Restriction| Info |
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NOTE This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan. |
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. Date restriction options: Course enrolment = course start and expected end date Unit enrolment = unit enrolment start date and expected end date Scheduled unit = scheduled unit start and end dates
Participant Counters| Info |
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NOTE The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable. |
Current Participants Count Count the number of students with a unit enrolment status set to one of the following options: Applied (ENROLMENT_APPLIED) Confirmed (ENROLMENT_CONFIRMED) Enrolled (ENROLMENT_ENROLLED) Completed (ENROLMENT_COMPLETED) Failed (ENROLMENT_FAILED)
Withdrawn Participants Count Count the number of students with a unit enrolment status set to one of the following options: Transferred Participants Count Count the number of students with a unit enrolment status set to one of the following options: back to top |