Overview
Upon completion of this KB article you will be able to Create/Add and Edit sessions and enrol Students into those sessionsSessions are the individual classes for a particular unit. These can be tracked, attendance recorded, and timetabled for student attendance and tracking. Creating sessions to a scheduled unit is possible in Paradigm. This knowledge article will provide you with a brief description of all the fields needed to create a new session, as well as the workflows on how to create or add, and delete sessions to a scheduled unit.
Complexity:
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AssumptionsYou know how to create have created a base unit; You have an understanding of time periods / time period creation; A base unit record must have been saved before you can save the details that are required for a scheduled unit record to be created in Paradigm; and You have administrator level access to create a scheduled unit.
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| title | Key Terms and Concepts |
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Key Terms and Concepts
Adding Session Fields Brief DescriptionField Name | Brief Overview |
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Session Id | Internal system allocated id Id code | Unit Scheduled Id | This is a pre-populated internal id Id code from the system and relates to the Unit ID | Session Type | Tutorial Chem lab Rehearsal
| Session Class | | Note |
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BE ADVISED It is recommended to consult with a member of the Silverband support team Support Team prior to using the Session Class field. |
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WARNING Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments. |
The Session Class is used to limit the sessions that a user may select when enrolling into sessions. The restrictions work in two layers: Selecting a Session Class will also select all other sessions that share the same Session Class value. When a Session Group AND a Session Class are both set, then the user must select one and only one session, from each group.
The use of Session Class simplifies the process of selecting a suitable, non-clashing set of sessions. It is especially useful when there is a need to define a pairing or set of sessions consisting of multiple Session Groups where you want to enforce predefined session enrolment combinations. We recommend starting the Session Class value with the digit 1 increment it by 1 for each new Session Class. | Session Group | | Note |
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BE ADVISED It is recommended to consult with a member of the Silverband support team Support Team prior to using the Session Group field. |
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NOTE When the Session Class is set but the Session Group is blank, then Paradigm will assume that there is an implicit Session Group value of 1. |
The Session Group is used when there are multiple Session Types associated with the same Scheduled Unit. Assigning a Session Group will visually group the sessions when viewed from within Paradigm. When used together with Session Class it is possible to prevent users from enrolling into more than one session from each defined Session Group. Examples of common session group types include lectures, tutorials and and workshops. We recommend starting the Session Group value with the digit 1 increment it by 1 for each new Session Group. | Session Subject | The topic / materials to be covered in this session. | Location | Location where the session is to be held. | Building | The name of the building where the session is to be held. | Room | The room where the class is to be taught. | Teacher | Who will be teaching this class? | Start Day | What day of the week is the class being held? - select from drop down box | Start Date | Date of the first session. | Start Time | Start time for Session. | End Time | End Time for Session. | Notes | This can be a summary of what is to be covered in this particular session. | Minimum Participants | Minimum number required to make this class / group viable, set by the Institution. | Maximum Participants | The maximum participants allowable for this class / group, set by the institution. This could be due to the room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc. | Current Participants | How many people are currently enrolled into the this class / session / group? | Session Provider | Which institution / College college will be running this session / class / group? | Rapla Event Id | | Rapla Appointment Id | | Schedule this session | How often to repeat this session automatically? | For | How many occurrences? |
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Implications
| Note |
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BE ADVISED It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class and the Session Group fields found in the SESSION DETAILS form – when adding a new session to a scheduled unit in Paradigm. |
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| Warning |
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WARNING Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments. |
| Info |
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NOTE When the Session Class is set but the Session Group is blank, then Paradigm will assume that there is an implicit Session Group value of 1. |
Workflow
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| title | 1. How to Add Session(s) to a Scheduled Unit |
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How to Session(s) to a Scheduled Unit
Read the notes carefully before you proceed following the instructions below. a Unit has already been scheduled, load the required Scheduled Unit and skip to step 10Click on the Units tab in the side menu Click on the Search option in the side menu Search for the base unit by either Unit Code or Unit Name. Unit provider can be selected to reduce the list of options Click on the Search Unit button If more than one unit meets the search criteria a list of units will appear on the screen. Click on the blue hyperlink on the left hand side of the required unit Once the required unit has been loaded click on the Scheduled Unit Details in the side menu Click on the Add Scheduled in the side menu Enter the required information in to the fields ensuring that the minimum required fields have been set (Start Date, End Date and HEIMS Census Date and Status set to Active). Additional information is recommended, however all of these mentioned fields are required to create a basic functioning Scheduled Unit record Click on the Save Scheduled Unit button Scroll down to the Sessions Associated With This Unit section and click the New Session button Enter the type of session (without exceeding 11 characters) [Optional] to enter this two fields Session Class and Session Group Enter the session subject - ie. the topic to be covered in this session Enter location, building and room information Select the Teacher from the contact drop down box Select the day of the week from the drop down box Select the start date from the date picker Enter the class commencement time Enter the class conclusion time Enter note. This can be a summary of what is to be covered in this particular session Enter the minimum number of students required to proceed with this session Enter the maximum number of students allowable in the session e.g. how many can the room hold allowing for fire evacuation guidelines, or how many seats does the lecture theatre have Select the session provider, important if there is more than one Enter how often the session should reoccur (daily, weekly etc) and for how many times Click on the Save Session button Once the scheduled unit that you want to add a session to has been loaded, you have the option to choose Units > Scheduled Unit Details > Edit Scheduled > Sessions menus on the side to go to the sessions section, or you can scroll down the page and look for the SESSIONS Form section. In the SESSIONS Form section, click the NEW SESSION button. Image Added After clicking the NEW SESSION button, go to the SESSION DETAILS Form section, and fill out all the available information relating to the new session that you want to add. Refer to the table above Adding Session Fields Brief Descriptions under the Key Terms and Conceptssection for a description of each field. Image Added After filling out all the required and necessary fields, click the SAVE SESSION button. back to top |
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| title | 2. How to Delete Sessions |
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| How to Sessions Click On the Units tab in the side menu. Click on the Search Scheduled Units option in the side menu Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria) Click on the Search Scheduled Unit Button This will return a list of units that meet the searched criteria To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Click on the blue hyper link on the left side of the required record The Scheduled Unit has now been loaded Scroll Down to the Sessions Associated With This Unit section Click on the Deleted All Sessions button
Once the scheduled unit that you want to delete the session has been loaded, you have the option to choose Units > Scheduled Unit Details > Edit Scheduled > Sessions menus on the side to go to the sessions section, or you can scroll down the page and look for the SESSIONS Form section. In the SESSIONS Form section, click the 📝EDIT button of the session that you want to delete. Image Added The 📝EDIT button will open the SESSIONS ASSOCIATED WITH SCHEDULED UNITS Form section. You have the option to delete a session individually (e.g. if you scheduled one session to occur for a number of weeks, etc.) by clicking on each individual DELETE button, or if you decide to delete the whole session related to the scheduled unit – you can just click the DELETE ALL SESSIONS button. Image Added A confirmation pop-up window will appear on top of the page after clicking the delete button, click the OK button to confirm you deletion action.  Image Addedback to top |
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