Key Terms and Concepts

The Course page within the Course Enrolment tab on the side menu, contains many sections of related data specific to the course, Government reporting data, reviews, file attachments, advisors, and examiners.

Click a term or concept below to learn more about it:

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Status Codes

All directly student related records within Paradigm should be assigned a status code from a defined list of available statuses that reflects the best known state of that record. Using a single field to track the overall status of a record greatly simplifies reporting. It is strongly recommended that the status field is maintained as the student progresses through their studies as part of the overall student life-cycle.

Further details regarding the default system status codes and their recommended use please refer to this page: Search, Add and Edit a Status Item

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Credit Point Calculations 

These fields are calculated by Paradigm using the value of the credit point field on any unit enrolments associated with that course enrolment.

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Grade Points Calculations

The acronym GPA stands for grade point average, which in turn requires the allocation of grade points to each unit enrolment outcome. Specifically, this involves allocating a grade point value (e.g. 5) to a specific letter score (e.g. credit). Australian providers differ on the exact grade point scale to use, but the process is always the same.

For comparison, click here: https://en.wikipedia.org/wiki/Academic_grading_in_Australia.

Paradigm implements GPA in a way that reflects industry practice. As per the above link institutions may define their own GPA scale by adding the relevant information to the grade schema defined in the interface under SYSTEM > Search Grade Type.

We expect providers to assign a GPA value to fail and fail equivalent grades.

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Weighted Average Mark Calculations

The acronym WAM stands for Weighted Average Mark. The Weighted Average Mark (WAM) is a more precise measurement of your student’s academic performance than the grade point average. This is because it base the calculation on your actual marks (eg: 78, 63, 50 and so on) and the year level of each base unit. Therefore, the WAM is the average mark you achieve across all completed units in a course, including any failed and repeated units. The WAM is out of 100.

WAM is weighted according to the:

• credit point value defined at each base unit;

• year level weighting defined at each base unit;

• weighting level defined at each base unit (Note: If no weighting level is defined then the system assumes a weighting of one); and

• The value you entered into the published result field on the unit enrolment must have a corresponding value in the grade point field on the Paradigm grade schema (System > Edit Grade item).

Find more information, link: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984984/Search+Add+and+Edit+Grades+and+Grade+Types#Weighted-Average-Mark-(WAM)

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Student Course Sub-Menus Description

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Course Enrolment Details Required by the Education Sector 

This Required Fields table shows which details must be provided in order to create an operationally compliant record for Government reporting purposes.

Field Name							International
Course Name (E308)	X	X	X	X	X	X	X
Course Code (307)	X	X	X	X	X	X	X
Start Date (E328)		X	X	X	X	X	X
End Date		X	X	X			X
Full/Part Time (E329)		X	X	X	X		X
Funding Type		X	X	X			X
Fee Type (E585)		X	X	X	X		X
Contact Mode (E330)		X	X	X	X	X	X
Enrolment Status (E490)	X	X	X	X	X	X	X
Home Institution		X	X	X	X	X	X
Commencing Course Identifier			X
Concession Type Identifier			X
Funding Source - National			X
Funding Source - State			X
Study Reason Identifier			X
HEIMS Student Status (E490)				X	X	X	X
HEIMS HELP Eligibility				X			X
Student Admission				X	X	X	X
Tertiary Entrance Score (E369)				X	X		X
HEIMS Request Indicator				X			X
HEIMS Contribution Indicator				X			X
HEIMS Mode Of Attendance (E330)				X	X	X	X
HEIMS Type Of Attendance				X	X	X	X
HEIMS Residence Indicator				X	X	X	X
Year Left School				X			X
Highest Educational Attainment Of Parent 1				X			X
Highest Educational Attainment Of Parent 2				X			X

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How to

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a Course Enrolment to a Student’s Record

Follow the same instructions as above on how to load the student’s record “

There are 2 ways [

For both cases, with the student record loaded, choose Student > Course Enrolment > Course > Add Courses menus on the side. It will then automatically display the QUICK ADD STUDENT COURSE Form (earlier version) or SCHEDULED PROGRAM LIST (newest version)section.

Quick and easy way to add a Course Enrolment. Depending on how your Paradigm is configured, refer to the instructions below whichever section is applicable.

SCHEDULED PROGRAM LIST (newest version) Form section.

In the updated version of Paradigm, this section is now changed to SCHEDULED PROGRAM LIST where all the course(s) being offered or scheduled are listed with an ADD COURSE button for each row.

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NOTE

• Creating a course enrolment record via this section (SCHEDULED PROGRAM LIST) will result in a course enrolment record that inherits the fields defined on the scheduled program (as created under Course > Course Offers > Add New Course Offer).

• It is very important that you check and verify the fields under the COURSE DETAILS section, edit or update the required fields which are true to the student’s circumstances, and save the course enrolment to apply the changes.

• Once this course enrolment has been created, any further changes to the scheduled program will NOT be reflected, or in any way change the values of the course enrolment record that you just added. The changes made to the scheduled program will only reflect to new enrolments (enrolments after the changes to the scheduled program record has been made).

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Simply click the ADD COURSE button on the right of the Scheduled Course or Program that you want the student to enrol to.

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After clicking the ADD COURSE button, you have the option to check and edit the COURSE DETAILS section, just below the SCHEDULED PROGRAM LIST section (edit fields which are relevant to the enrolled student’s circumstances) and just click the SAVE COURSE ENROLMENT button to apply the changes.

QUICK ADD STUDENT COURSE (earlier version)

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If your Paradigm is configured with the earlier version, continue following the instructions below:

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In the Enrol Student in the following Course: field, click the drop box to choose the Course Name.

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Click the ADD COURSE button.

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Move down to the ADD STUDENT COURSE ENROLMENTS Form section.

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Fill out all the required fields in the form. In the image below, all fields inside the red boxes are required to be filled out. Refer to the “Course Enrolment Details Required by the Education Sector” section table above to double check. The table below will give you a brief description of all the fields you can find when enrolling a student into a course in Paradigm (fields in RED are required).

Field Name	Brief Description
Enrol into Courses (s)	Select the Course (s) in which you want the the student to enrol
Start Date (E534)	Select the appropriate semester start date from the dropdown
Expected End Date (E592)	The expected semester end date of the student to finish the course. Select the appropriate semester expected end date from the dropdown. e.g. Start Date 2021 Semester 1 will have an Expected End Date of 2023 Semester 2 if the course will run for 3 years to complete, given that the student will study Full Time.
Enrolment Status	Set this status to Enrolled, if the intention is to enrol the student to the course. Select the other options (Applied, Offered, etc.) as required and as appropriate.
Home Institution	The Campus where the student will study the course if you have multiple campuses, otherwise, Paradigm will default it to the name of your business or institution if you only have one campus.
Contact Mode	The student’s preferred contact mode depending on your options (Attending / On Campus, Distance, Online, Flexible Learning, Multi-Mode)
Full / Part Time	The student’s preferred pace to study the course, either full or part time.
Funding Type	The student’s eligibility to fund the study, for domestic students (FEE-HELP, HECS-HELP, OSS-HELP), and UPFRONT FEES for international students.
Fee Type	Select Standard fee for domestic students and International fee for international students (depending on the your fee structure, if you are charging a different amount for international students than the domestic ones).
Agent	This field is applicable if you want to record commission in the system, given that you already have Agents'records in Paradigm. If all are set already, just type the name of the agent and it will prefill the rest of the name based on the initial letters of the agent’s name that you typed in the field (the agent’s name that you want to associate for this course enrolment).
Fee Payee	If someone is paying on behalf of the student.
Fee Amount	Total amount the student needs to pay to complete the course of study.
First Fee Payment Amount	The initial amount the student paid upon enrolment.
Course Length (weeks)	Duration of the course of study in weeks.
Terms and Conditions 🔲	These fields are highly customisable (in an Admin point of view).
Terms and Conditions Other

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Click the ADD COURSE ENROLMENT button to add the course enrolment, (see below table for all the add course buttons description).

Use this button if you will enrol a student to only ONE course (if you’ve only selected one from all the options under the Enrol into Courses (s) field).

Only applicable if you are doing package enrolment (Nested Awards). Please feel free to contact us to discuss more on this feature or hide these buttons if this feature is not applicable to your current business or institution’s needs.

Info
INFO: The Course Enrolment details have been saved for this student and should now appear in the COURSE ENROLMENT LIST section near the top of the page. You can either click on the Edit Details option in the side menu, or move down the page to the COURSE DETAILS section, to complete all further details which are required for government reporting.

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How to

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a Course Enrolment Record to a Different Student Record

Based on the assumption, that you have a student record [e.g. student course enrolment record created in error] with a course enrolment record that you want to merge with a different student record: Decide which student number will be the RECEIVER, and which student number has the course enrolment records you want to migrate as the SOURCE.

Steps to Confirm:

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How to

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a Course Enrolment Record for the same Student for Early Exit

Follow the same instructions as above on how to load the student’s record “