Key term >> Status Codes

All directly student-related records within Paradigm should be assigned a status code from a defined list of available statuses that reflects the best-known state of that record. Using a single field to track the overall status of a record greatly simplifies reporting. It is strongly recommended that the status field is maintained as the student progresses through their studies as part of the overall student life cycle.

For further details regarding the default system status codes and their recommended use please refer to this page: Search, Add and Edit a Status Item

TCSI REPORTING Commonly Used Course Enrolment Statuses with Descriptions and their TCSI Reporting Values

Refer to the table on this Knowledge Base article for a list of some of the commonly used Course Enrolment statuses in Paradigm: Student - Course Enrolment: Commonly Used Course Enrolment Statuses with Descriptions and their TCSI Reporting Value Table

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Key Concept >> Credit Point Calculations 

These fields are calculated by Paradigm using the value of the credit point field on any unit enrolments associated with that course enrolment.

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Key Concept >> Grade Points Calculations

The acronym GPA stands for grade point average, which in turn requires the allocation of grade points to each unit enrolment outcome. Specifically, this involves allocating a grade point value (e.g. 5) to a specific letter score (e.g. credit). Australian providers differ on the exact grade point scale to use, but the process is always the same.

For comparison, click here: Academic grading in Australia.

Paradigm implements GPA in a way that reflects industry practice. As per the above link institutions may define their own GPA scale by adding the relevant information to the grading schema defined in the interface under SYSTEM > Search Grade Type. Refer to this Knowledge Base article for more details: Search, Add and Edit Grade Items.

We expect providers to assign a GPA value to fail and fail equivalent grades.

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Key Concept >> Weighted Average Mark Calculations

The acronym WAM stands for Weighted Average Mark. The Weighted Average Mark (WAM) is a more precise measurement of your student’s academic performance than the grade point average. This is because it bases the calculation on your actual marks (eg: 78, 63, 50, and so on) and the year level of each base unit. Therefore, the WAM is the average mark you achieve across all completed units in a course, including any failed and repeated units. The WAM is out of 100.

WAM is weighted according to the:

• credit point value defined at each base unit;

• year level weighting defined at each base unit;

• weighting level defined at each base unit (Note: If no weighting level is defined then the system assumes a weighting of one); and

• The value you entered into the published result field on the unit enrolment must have a corresponding value in the grade point field on the Paradigm grade schema (System > Edit Grade item).

Find more information, link: Search, Add and Edit Grade Items | Weighted Average Mark (WAM)

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Student > Course Enrolment > Course screen sections

COURSE ENROLMENT LIST

The COURSE ENROLMENT LIST section shows a list of all the courses that the currently loaded student has enrolled in. Each row in the list has its own ACTIONS button that provides different functions to perform on that row of information.

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SCHEDULED PROGRAM LIST

This section shows all the available Scheduled Programs offered in your business or institution. This section will give you options to enrol on the Scheduled Program and its related Scheduled Units in one click.

ADD STUDENT COURSE ENROLMENTS

This section will let you enrol a student into a Course(s) with other overriding fields that you can set specific to the student’s circumstances when enrolled on that Course. Start and Expected End Date, Enrolment Status, Home Institution, Contact Mode, and Funding Type are just some of the fields that you can set prior to enrolling.

The ADD STUDENT COURSE ENROLMENTS allows you to add sufficient details to make an operationally viable course enrolment record to a student record. Whichever option you choose, you can edit the course enrolment details by clicking on the Edit Details option of the side menu, to ensure that the course enrolment details are complete and that they comply with the requirements of Government reporting.

QUICK ADD STUDENT COURSE

This section is where you can add minimal details to a course enrolment for a student.

TRANSFER STUDENT COURSE

The TRANSFER STUDENT COURSE section is where you can change the course enrolment details for a student from one course to another course.

COURSE DETAILS

This section is where you can edit the majority of fields that are directly related to a student's course enrolment.

ADMISSION CRITERIA

Details of the student’s eligibility when applying to the Course.

HEIMS DETAILS

This section is where you can add or edit any of the details required for international students.

AVETMISS DETAILS

This is where you can add or edit any of the details required for VET students.

COURSE FEE PLAN

This section is where you can add or edit any of the details relating to the payment of the course fee.

ASSOCIATED FILE ATTACHMENTS

This is where you can attach any digital file to the student record against a Course Enrolment.

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