Send Bulk Communications WITH Attachments Image RemovedClick on the Student tab from the menu. Click on the Communication Event option in the menu (or click on the Hat icon at the top left hand corner of the screen and then click on the Communication option) Enter the Communication Name, which will become the subject of the email, e.g. CAN - Semester 1 2018. Select the Communication Type, e.g. Email. Select a Communication Template Message for the body of the email Edit the Communication Description/Email Body field to add in any additional information or updates to the body of the message. You may choose to include options from Table 2 above (each wrapped inside curly braces eg. {email_first_name} {email_last_name} ), or add text that is to appear in the main body of your email. Set the Communication Status to Sent from the drop down menu. Click the Save New Communications for Loaded Students button. Click the Reports tab from the menu Click on the Letters option from the menu Scroll to the Commonwealth Assistance Notice report and click the Get Report button Check the parameters in the report section and click the Create Report for Communication Events button.
After clicking the SAVE NEW COMMUNICATIONS FOR LOADED STUDENTS button, it will display all the students under the COMMUNICATION EVENT BULK LIST section with all details that you’ve filled out from . Leave this screen for now. Image Added Choose Reports > Letters menus on the side. Find the letter/report that you want to attach and click the GET REPORT button.In the sample screenshot below, the COMMONWEALTH ASSISTANCE NOTICE report it selected.  Image Added Go to the letter/report parameters section, edit the necessary filters/fields (note that the system has set some default fields to be used as intended, e.g. Unit Enrolment Status, PDF as the default document type to be attached, etc.) and click the CREATE REPORT FOR COMMUNICATION EVENTS button.This will take some time to complete, while each report is generated individually. The progress bar provides an indication of the rate of progress. Click on the Page icon to check the CAN notices are  Image Added After generating the report to each student/recipient, you have the option to open a sample file attachment against each student/recipient to check the content, e.g. for CAN notices – check for the correct period and are attached for the correct person for a few of the records.Click on the tick boxes for the ones that are to be sent. Click on the Email Selected Recipients with Attachments button. This will take time to complete. Select all the students on the list by clicking on the checkbox header section. Remove the student from the list by removing the checkmark on the checkbox against the student or by clicking on the REMOVE button. Click the EMAIL SELECTED RECIPIENTS WITH ATTCHMENTS button. The emails have now been sent. Check the status statuses of the sent emails to verify whether any have not been successfully sentcheck if any failed sending under the Status column. These will need to be either resent or posted.  Image Addedback to top | 
