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Once you have read this article you will be able to record Student Scholarship data for all scholarship types. Scholarship payments needs need to be added to the Unit Enrolment Screen prior to invoicing. These are considered a Funding Type in the same way an upfront payment or Funding amount (e.g. Fee-Help  / HECS-Help). 

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titleHow to guide on adding a new scholarship with a brief description of each form field required to create the record.

How to Add a New Scholarship to a Student Record

1. Load the student record. If the student record is not currently loaded in the system, you can go through the process of searching for that student record by choosing Accounting > Search menus on the side, the same instructions as Searching for a Student Record in Paradigm.

2. Once the student record is loaded, choose Accounting > Scholarship menus on the side. Click the NEW SCHOLARSHIP button. Enter the required scholarship details. Refer to the table below for a brief description of each field.

Some of these fields and the information to be recorded in them will be institution-specific and the descriptions are only suggestions to the type of data that can be recorded in them to track and record the required information for Scholarships within your institution.

Field Name

Brief Overview

Scholarship Id

This is a system allocated number once the record has been saved

Scholarship Type

An institution specific list of the types of Scholarships available with in your institution

Scholarship Code

An Institution Specific list of Codes that correspond to the Scholarship types within your institution

Financial Structure

The Financial structure, amount or percentage to be allocated to this particular scholarship / type

Scholarship Status

  • Active

  • Student Deferred

  • Student Withdrawn

  • Student Completed

  • Revoked

Highest Achievement

 

250 Word Profile

 

Notes

Any notes relating to the Scholarship or scholarship application

Image Upload

 

Image Upload 2

 

Date Application Received

Date the Student submitted the Scholarship application

Application Fee

The Amount charged to apply for the Scholarship

Application Fee Paid

  • Yes

  • No

Student Application Type

  • New

  • Continuing

Application Status

  • Successful

  • Unsuccessful

Course of Study

The enrolled course of study the Student is in that the Scholarship is paying for

Date Student Commenced

Commencement date of the Course of Study

Date Scholarship Commenced

Commencement date of the Scholarship

Scholarship Score

A transparent rating score for the Student’s Scholarship application. This gives institutions the opportunity to rate Scholarship for allocation on a merit system

3. After filling out the form, click the SAVE SCHOLARSHIP button.

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titleImporting Payments from an External System via the Import Wizard

To import payments in bulk specific information is required as a minimum

  • Id Number (Student Number is preferred

  • Transaction / Payment date

  • Transaction / Payment amount

  • Unique A unique reference for each Transaction / Payment

Additional information is maybe helpful/appropriate.

Once this information is available the transactions  transactions/payments can be imported via the Import Wizard within the System.

An overview of how our Import Wizard works can be found in this article: System > Import Wizard

For more information or how to set up the import profile please contact the Silverband Help deskour Support Team.

 

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Accounting Search Payments