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Overview

Adding a new scheduled unit in Paradigm requires you to have a base unit record first. It is assumed that you already have base unit records in the system prior to commencing the workflows mentioned on this article. This knowledge article will provide a brief description of all the required and optional fields needed to create a scheduled unit in Paradigm, system and government reporting implications, as well as the workflows on how to search, add, edit, and delete scheduled units, add fees and contacts to a scheduled unit.

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titleKey Terms and Concepts

Key Terms and Concepts

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Adding a Scheduled Unit Fields (
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and
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)

*Denotes fields that are required by the system to create a viable functioning Scheduled unit

Field Name

Description

Scheduled Unit Id

Unique code that identifies a specific scheduled unit record

Unit Id

Internal System Id Code for units. These numbers are allocated by the system when a unit is created

Unit Code(s) *

Unique Code for a unit given by the institution to identify the unit

Provider Other Unit Id

Code extension given to units to identify them in LMS (Learning Management Systems)

Scheduled Unit Name *

Full name of the unit. This will appear on the student transcript

Class

Identifying multiple groups or classes that can be scheduled to run at the same time

Home Institution *

If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit

Contact

The name of the person / administrator responsible for this unit

Teacher

The name of the teacher who will deliver the material for this unit. This field is associated to your Contacts Record which has a Lecturer role. see Add or Assign Roles to the Contact Record.

Minimum Participants

Minimum number of students required to run this unit

Maximum Participants

Indicates the maximum number of students to be enrolled into this scheduled unit. It is useful to ensure that the enrolments don't exceed class room capacity

Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan.

Count of Current Participants

This is automatically updated by the system after each unit enrolment is added, deleted or updated.

Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled.

Count of Withdrawn Participants

The number of students who have withdrawn from this unit. This is automatically updated by the system after each unit enrolment is deleted or updated.

Count of Transferred Participants

How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated.

Location (Campus)

The location where this scheduled unit is to be delivered. It is useful when delivering the scheduled unit at multiple locations.

Venue

The building and/or room number

Mode of Delivery *

Online, On Campus, Online, Intensive, PrintedOther

We use ‘Mode of Delivery’ this field to map to E329 ‘Mode of Attendance'.

Search the Code Type Id ‘Method of Delivery’ by referring to the steps from here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984941/Search+Add+and+Edit+Code+Item#A.-Search-a-Code-Item

Time Period

The Id of the time period record that has start and end dates that correspond to the start and end dates of the scheduled unit.

Unit Start Date *

The date when the unit is scheduled to start

Expected End Date *

The date when the scheduled unit is expected to finish

HEIMS Census Date E489

The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field.

HEIMS Summer School Indicator E551

Is this unit being delivered in Summer school e.g. outside of normal Semesters

Unit of Study Year long indicator E622

An indicator for units that run for a full year

Status

  • Active

  • Archived

  • Cancelled

  • Confirmed

  • Deleted

  • Unconfirmed.

Units must have a status of Active to be available on the course plan

Printed Comments

Comments to appear on the results report for students to see

Internal Comments

Comments for internal staff only

Result Comments

Comments to appear on the results report for students to see

Exclude Sessions on Course Plan

  • Yes

  • No

Invoice Fee Code

The Department / School which receives the fees for this unit

GST Percentage

If GST is to be charged for this unit, enter 10 to store a value of 10%, or adjust up or down as necessary

Nominal Hours

Nominal hours are the Nationally agreed hours required to deliver this unit

VET reporting required field

Scheduled Hours

The number of hours the institution / provider has scheduled to deliver this units / competency.

VET reporting required field

VET in Schools

Is this unit a part of the National VET in schools program.

VET reporting required field

Delivery Mode Identifier

In what mode is this unit being delivered.

  • Combination of All Modes

  • Combination of External and Workplace -based

  • Combination of Internal and External

  • Combination of Internal and Workplace-based

  • External Delivery

  • Internal Delivery

  • Not Applicable

  • Workplace-based Delivery

VET reporting required field

School

To which School / Department does this unit belong

Contact

The primary contact within the School that is responsible for this unit

Flexible Learning

When enabled allows Paradigm to store dates at the unit enrolment level that differ to the dates defined by the associated scheduled unit.

Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.

UQAF Approval Date

SMS Entity Id

Fields for 3rd Party integration.

SMS Entity Type Id

Remote SMS Entity Id

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Flexible Learning

Note

BE ADVISED

Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.

Warning

WARNING

The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit.

Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit.

You need to have the highest system permission level to access this function.

The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field.

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Session Enrolment Restriction

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NOTE

This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan.

Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.

Date restriction options:

  • Course enrolment = course start and expected end date

  • Unit enrolment = unit enrolment start date and expected end date

  • Scheduled unit = scheduled unit start and end dates

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Participant Counters

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NOTE

The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable.

Current Participants Count

Count the number of students with a unit enrolment status set to one of the following options:

  • Applied (ENROLMENT_APPLIED)

  • Confirmed (ENROLMENT_CONFIRMED)

  • Enrolled (ENROLMENT_ENROLLED)

  • Completed (ENROLMENT_COMPLETED)

  • Failed (ENROLMENT_FAILED)

Withdrawn Participants Count

Count the number of students with a unit enrolment status set to one of the following options:

  • Withdrawn (ENROLMENT_WITHDRAWN)

Transferred Participants Count

Count the number of students with a unit enrolment status set to one of the following options:

  • Transferred (ENROLMENT_TRANSFERED)

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title3.1. Method 1- Adding Fees for Individual Courses to Scheduled Units

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title3.1
Method 1- Adding Fees for Individual Courses to Scheduled Units

Info

INFO

When the institution has many different fees for each unit within in the same course, students within the same units in different courses can be charged different amounts (this can be due to practicums, material costs, etc). This can be useful for overriding Fee Rules if required.

Follow the steps above in Workflow

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title1.
How to
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for a Scheduled Unit to search for a scheduled unit, or Workflow
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How to
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or
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a Schedule Unit to create a new scheduled unit, then continue here to add the available fees.

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Once the scheduled unit has been loaded, choose Units >Scheduled Unit Details > Edit Scheduled > Fees menus on the side to get to the Fees Form section, or you can scroll down to the ASSOCIATED FEES Form section of the page.

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Click the NEW FEES button.

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In the EDIT FEE Form section, enter the following information (fields highlighted in RED in the screenshot below).

NOTE: On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.

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Click the SAVE UNIT FEE button after entering the fee information. To add additional fees click the NEW FEES button again, and repeat the steps.

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title3.2. Method 2 - Adding Fees for Multiple Courses to Scheduled Units

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title3.2
Method 2 - Adding Fees for Multiple Courses to Scheduled Units

Follow the steps above in Workflow

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title1.
How to
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titlesearch
for a Scheduled Unit to search for a scheduled unit, or Workflow
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title2.
How to
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titleadd
or
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titlecreate
a Schedule Unit to create a new scheduled unit, then continue here to add the available fees.

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title1
Once the scheduled unit has been loaded, choose Units >Scheduled Unit Details > Edit Scheduled > Fees menus on the side to get to the Fees Form section, or you can scroll down to the ASSOCIATED FEES Form section of the page.

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Click the NEW FEES button.

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Go to the ADD MULTIPLE FEES Form section, enter the following information (fields highlighted in RED in the screenshot below).

Info

INFO: To select multiple courses, hold the Ctrl key on the keyboard, and click each of the required course names that you want to add the same fee information.

NOTE: On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.

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Click the ADD FEES button after entering the fee information.

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title3.4. Method 4 - The Fee Rules

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Method 4 - The Fee Rules

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INFO

The Unit Level field is an optional field. If Unit Level is to be used, it must be set and saved within the base unit before you can add it as a condition to the fee rules. If necessary, save it at the base unit first, and then return here to add fee rules.

NOTE: On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.

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Choose Units > Unit Fee Details > Add New Unit Fee menus on the side.

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Go to the EDT UNIT FEE DETAILS Form section, enter the following information (fields highlighted in RED in the screenshot below. Read Info and Note above this section).

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Click the SAVE UNIT FEE button after entering the fee information.


To add another rule press the Add Unit Fee option on the side menu and repeat the steps.

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