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How to configure your Course Outcome Code [E599] in Paradigm to report the TCSI [E599] equivalent codes

Example: Coding Transferred, Cancelled, Withdrawn course outcome codes in Paradigm to send 6 for Transferred, 3 for Cancelled, and 2 for Withdrawn values to TCSI.

The screenshot below shows all the three possible enrolment statuses you can choose and their TCSI values under the Course Enrolment Status field in Paradigm.

• All the status values above have been mapped to report the exact TCSI equivalent values via the System> Edit Status Items menus in Paradigm.

• In this example from the Edit Status Item screen, the Paradigm enrolment Status Item (represented by the Status Id field) has been mapped to a HEIMS Course Outcome Identifier E599 value to represent a Course Outcome. For the purposes of an Early Exit, the HEIMS Course Outcome Identifier can only hold a value of 2 (Withdrawn), 3 Enrolment cancelled for (Cancelled), and 6 Transfer to complete a related course for (Transferred) as per the instructions: https://silverband.atlassian.net/wiki/spaces/PKB/pages/19333226/Preparing+Paradigm+for+TCSI+reporting#Element-599---Course-outcome-code.

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Processing an Early Exit in Paradigm step-by-step guide

The following workflow will guide you on how to process an Early Exit in Paradigm. Starting from the course enrolment where the student is doing the early exit down to enrolling them to the Course where they will continue their study. This will also include the process if the student decides to discontinue their studies. Note that all related workflows mentioned below are already part of established workflows in our knowledge base. We recommend that you start following the workflow below in order from

Status
colour Blue title STEP 1

Finalise all linked unit enrolments

• Make sure that all linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and all the required unit enrolment details have been reported and validated by TCSI.

Status
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Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

• Update the Course Outcome code (E599) of the course to be early exited accordingly.

  • Is the student continuing study?

    • NO – the Course outcome code can be set to one of the following:

      • Withdrawn [E599 = 2 ^Withdrawn]

      • Cancelled [E599 = 3 ^{Enrolment cancelled]}

      • Transferred [E599 = 6 ^{Transfer to complete a related course]}

    • YES – the Course outcome code can be set to one of the following:

      • Completed [E599 = 1]

      • Approved Leave [E599 = 4]

      • Completed but continuing a related course [E599 = 5]

      • Transfer to continue a related course [E599 = 7]

Status
colour Blue title STEP 3

Report to TCSI

• Do you need to issue credentials for the Awarded Qualification?

  • NO – Follow TCSI Early Exit Awards Packet Workflow below, ^{END OF PROCESS}

  • YES – Follow the instructions below (i-ii)

    1. Enrol in the Awarded Qualification by following the Processing Credit and RPL Workflow

    2. After enrolling in the awarded qualification/course, proceed to the question below to set the course outcome code.

       • Is the student continuing study?

         • NO – Follow the instructions below (i-iii):

           1. set the Course Enrolment status accordingly, as above [E599 value 6]

           2. follow TCSI Early Exit Awards Packet Workflow below

           3. set the Course Outcome code as ^Completed [E599 value 1]^{, END OF PROCESS}

         • YES – Follow the instructions below (i-iv):

           1. set the Course Outcome code accordingly, as above [E599 value 1, 5, 7]

           2. follow TCSI Early Exit Awards Packet Workflow below

           3. set the Course Outcome code as ^{Completed but continuing a related course} [E599 value 5]

           4. proceed to

              Status
              colour Blue title STEP 4

              instructions.

Status
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[

If continuing study] Enrol in the New Course where the student will continue to study

• Follow Processing Credit and RPL Workflow

How to

Status
colour Red title report

an Early Exit Award in Paradigm via the Graduation screen

• In the Student Summary page (Student > Summary), go to the COURSE ENROLMENTS section and click the ACTIONS button of the course enrolment that you want to edit, or you can

• Choose Student > Course Enrolment > Course menus on the side. This will display the course(s) enrolled by the student.

• Completed (E599 value 1), or

• Completed but continuing a related course (E599 value 5)

After clicking the SAVE DETAILS button you should see a SUCCESS message similar to the message shown in the screenshot below.

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