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title1. Processing an Early Exit in Paradigm step-by-step guide

Processing an Early Exit in Paradigm step-by-step guide

The following workflow will guide you on how to process an Early Exit in Paradigm. Starting from the course enrolment where the student is doing the early exit down to enrolling them to the Course where they will continue their study. This will also include the process if the student decides to discontinue their studies. Note that all related workflows mentioned below are already part of established workflows in our knowledge base. We recommend that you start following the workflow below in order from

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titleSTEP 1
and just skip the part that you already completed.

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titleSTEP 1
Finalise all linked unit enrolments

  • Make sure that all linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and all the required unit enrolment details have been reported and validated by TCSI.

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titleSTEP 2
Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

  • Update the Course Outcome code (E599) of the course to be early exited accordingly.

    • Is the student continuing study?

      • NO – the Course outcome code can be set to one of the following:

        • Withdrawn [E599 = 2 Withdrawn]

        • Cancelled [E599 = 3 Enrolment cancelled]

        • Transferred [E599 = 6 Transfer to complete a related course]

      • YES – the Course outcome code can be set to one of the following:

        • Completed [E599 = 1]

        • Approved Leave [E599 = 4]

        • Completed but continuing a related course [E599 = 5]

        • Transfer to continue a related course [E599 = 7]

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titleSTEP 3

Report to TCSI

Do you need to issue credentials for the Awarded Qualification?

  • NO – Follow TCSI Early Exit Awards Packet Workflow below, END OF PROCESS

    • YES – Follow the instructions below (i-ii)

    Process the Awarded Qualification/Course Credentials

    1. Enrol in the Awarded Qualification

    by following the Processing Credit and RPL Workflow

    1. /Course

    2. Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments

    3. After enrolling in the awarded qualification/course and all credited unit enrolments, proceed to the question below to set the course outcome code.

      • Is the student continuing study?

        • NO

    – Follow the instructions below (i-iii):set

          1. Set the Course Enrolment status accordingly, as above [E599 value 6]

    follow

          1. with a set

    the

          1. Course Outcome code asCompleted [E599 value 1], END OF PROCESS

        • YES

    – Follow the instructions below (i-iv):set

          1. Set the Course Outcome code accordingly, as above [E599 value 1, 5, 7]

    follow

          1. with a set

    the

          1. Course Outcome code as Completed but continuing a related course [E599 value 5]

    proceed

          1. Proceed to

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            titleSTEP 4
            instructions.

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    titleSTEP 4

    [If continuing study]

    For Continuing Study Only

    1. Enrol in the New Course where the student will continue to study

    Follow Processing Credit and RPL Workflow

    1. Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments

    2. Enrol to all other scheduled units required to finish the new course for the specific enrolment time period.

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    title2. How to Report an Early Exit Award in Paradigm via the Graduation screen

    How to
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    titlereport
    an Early Exit Award in Paradigm via the Graduation screen

    NOTE

    The instructions below assume that you have already read and followed the detailed

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    [1-3] above and that the course enrolment outcome (E599 ) has been successfully reported to TCSI without an error.

    The instructions below also assume that the student record to be reported to TCSI for an early exit is currently loaded in the system. If the student record has not yet been loaded, refer to this article on how to load a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985177/Course#01.How-to-load-a-Student-Record and then load the course enrolment record where you wish to report an Early Exit.

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    ,
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    ,
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    Once the student record to be reported as an early exit is loaded, you have two ways to load the EDIT Graduation page:

    • In the Student Summary page (Student > Summary), go to the COURSE ENROLMENTS section and click the ACTIONS button of the course enrolment that you want to edit, or you can

    • Choose Student > Course Enrolment > Course menus on the side. This will display the course(s) enrolled by the student.

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    Click the ACTIONS button on the right of the course enrolment of the student that you want to do an early exit.

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    After clicking the ACTIONS button, click the Edit Graduation option.

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    The Edit Graduation option will open the graduation details of the student. Scroll down and go to the EARLY EXIT AWARDS section, and click the NEW EARLY EXIT AWARD button.

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    A new section below will open for you to enter the reportable information for an early exit.

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    Edu Program Id – select the course/program that the student is being awarded as part of their early exit from their course enrolment

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    Course Outcome Code (E599) – select the correct outcome code here. There are only 2 possible reportable outcomes for an early exit:

    • Completed (E599 value 1), or

    • Completed but continuing a related course (E599 value 5)

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    Course Outcome Date (E592) – select the date when the early exit was approved by the provider

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    Entity Status – set this field to Active

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    Click the SAVE DETAILS button after filling in the required information.

    After clicking the SAVE DETAILS button you should see a SUCCESS message similar to the message shown in the screenshot below.

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