Load the Student record

Click on the Course Enrolment option in the side menu

Click on the Student HEIMS Edit option in the side menu

Click on the Edit icon next to the course to be validated

The HEIMS edit page has now been loaded.

Scroll down to the Student Detail section

The first 7 fields (Student number, Given names, Family name, Gender, CHESSN number, TFN and DOB are read only and the data is taken from the student edit details page.

Click on the Overseas student drop box and select the required option (Yes or No)

Check the What country is your Semester residence? drop box and update if required

Check the If Australia, then HEIMS E319 postcode update if required

Check the In what Country is your Permanent home residence? drop box and update if required

Check the If Australia, then HEIMS E320 postcode, update if required

Check the Country of Birth drop box, update if required

Check the Are you of Australian Aboriginal or Torres Strait Islander descent? Select the required option.

Check the Do you have any disability, impairment or long-term medical condition? If you click No, all of the types are defaulted to no and are not active. If you click Yes, the types become active and you are required to select a type. An additional question also becomes active, does the student want to receive advice on support services?

Scroll down to the Course Enrolment details section

The first 6 fields (Course, Start date, Expected End date, Enrolment status, Agent, and Funding type) are read only and are taken from the Course Enrolment page.

Check the HEIMS resident indicator, update if required.

Check the HEIMS Mode of Attendance, update if required.

Check the Student admission, update if required.

Click the Highest Level of Education prior to enrolment drop box and select the required option.

If the required option has a year component a Year drop box will appear and requires a year to be selected.

Click on the Year Left School drop box and select the required year

Click on the Tertiary Entrance Score drop box and select the required option, if a score is required a data field will appear.

Check the HEIMS Student Status, update if required.

Check the HEIMS Contribution Indicator, update if required.

Check the HEIMS Credit Basis. If no credit was offered the next four fields (HEIMS Provider type details, HEIMS credit institution, HEIMS Level Details and HEIMS Field details) all require not input as they are defaulted to no credit offered. If, however, credit is offered the input is required in all of the fields.

Check the Highest Educational Attainment 1 & 2, update if required.

Check the HDR end-user engagement code. If the course doesn't have a postgraduate research component it will be defaulted to Not a HDR student, this is based on the course the student is enrolled into.

Click the Validate Values button.

Scroll back up and check any fields that have been missed or have a red X next to them.

Update any required fields and click the Validate Values button.

Click on the Save Details button