Load the Student record

Click on the Course Enrolment option in the side menu

Click on the Student HEIMS Edit option in the side menu

Click on the Edit icon next to the course to be validated

The HEIMS edit page has now been loaded.

Scroll down to the Student Detail section

The first 8 fields (Student number, Title, Given Names, Family Name, Gender, CHESSN number, TFN and DOB are read only and the data is loaded from the student edit details page.

Click on the Overseas Student drop box and select the required option (Yes or No)

Check the What country is your Semester residence? drop box and update if required

Check the If Australia, then HEIMS E319 postcode update if required

You may choose to copy the existing value, noting that as mentioned above, it is dependent on your institution whether this field is copied from the Edit Student Details screen OR from the Edit Student Contact Info screen (click on RESIDENTIAL)

Check the In what Country is your Permanent home residence? drop box and update if required

Check the If Australia, then HEIMS E320 postcode, update if required

You may choose to copy the existing value, noting that as mentioned above, it is dependent on your institution whether this field is copied from the Edit Student Details screen OR from the Edit Student Contact Info screen (click on BILLING)

Check the Country of Birth drop box, update if required

Check the Are you of Australian Aboriginal or Torres Strait Islander descent? Select the required option.

Check the Do you have any disability, impairment or long-term medical condition? If you click No, all of the disability types will be defaulted to no and are not active. If you click Yes, the types become active and you are required to select a type. An additional and optional question also becomes active, does the student want to receive advice on support services?

Scroll down to the Course Enrolment details section

The first 7 fields (Program Enrolment Id, Course, Start Date, Expected End Date, Enrolment Status, Agent, and Funding Type) are read only and are loaded from the Course Enrolment page.

Check the HEIMS Resident Indicator field, and update or choose to copy the value as required.

Check the HEIMS Mode of Attendance, and update if required.

Check the Student Admission, and update if required.

Click the Highest Level of Education prior to enrolment drop box and select the required option.

If the required option has a year component a Year drop box will appear and requires that a year must be selected.

Click on the Tertiary Entrance Score drop box and select the required option, if a score is required a Score data field will appear and a value must be entered.

Check the HEIMS Student Status, and update if required.

Check the HEIMS Contribution Indicator, and update if required.

Check the HEIMS Credit Basis. If you choose the option No credit was offered, the next four fields (HEIMS Provider type details, HEIMS credit institution, HEIMS Level Details and HEIMS Field details) will not require any input as they will be set by default to No credit offered. If the credit basis is changed, you will need to change each of the defaulted four fields back to Select a value, then change the credit basis field, and then choose a value for each of the four fields.

Check the HEIMS Scholarship Type field and update if required.

Check the HDR end-user engagement code. If the course doesn't have a postgraduate research component it will be defaulted to Not a HDR student, this is based on the course the student is enrolled into.

Click the Validate Values button.

Scroll up the page and check every field for those that have been missed or that show a red X next to them.

Update any required fields and click the Validate Values button.

Click on the Save Details button