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Withdraw the student without a penalty (e.g. pre-census)

For a scenario like a student legitimately enrolling into a unit and then deciding to withdraw, update the unit enrolment status to an option that reports a TCIS 355 TCSI E355 value of “Withdrew without academic penalty (1)” or “Withdrew due to medical reasons“(6). You will need to check on your site what enrolment status options are mapped to those specific TCSI 355 E355 codes. Refer to the above section for more details.

Recommended Workflow:

Refer to the instructions on this workflow: How to Withdraw a Student from a Unit Before Census Date

Related Workflow: Cancelling an Invoice

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Withdraw the student with a penalty (e.g. post census)

A late withdrawal penalty normally applies to students that withdraw from their studies after the census date has passed. Update the unit enrolment status to an option that reports a TCIS 355 TCSI E355 value of “Failed (2)”. You will need to check on your site what enrolment status options are mapped to that specific TCSI 355 code. Refer to the above section for more details.

Read More: https://www.tcsisupport.gov.au/support/reporting-withdrawals-in-tcsi

Recommended Workflow:

Refer to the instructions on this workflow: How to Withdraw a Student from a Unit After Census Date

Related Workflow: Cancelling an Invoice

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Withdraw the student and waive the loan debt (e.g. compassionate withdrawal post census)

The Provider may at its own discretion, approve a late withdrawal without penalty on compassionate grounds.

Recommended Workflow:

Update the unit enrolment status to an option that reports a TCSI E355 value of “Withdrew “Withdrew without academic penalty (1)” or “Withdrew “Withdrew due to medical reasons (6)”. You will need to check on your site what enrolment status options are mapped to those specific TCSI E355 codes. Refer to the above section for more details.

If the student is a recipient of government funding (field “Funding Amount” has a value greater than 0.00) then you must also report a value of “Remission “Remission due to special circumstances (01)” in the field Variation Reason (E446). This will ensure any debt already forwarded to the Australian Tax Office will be reversed.

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