Paradigm Student ID

(system-generated) The student number generated by the system, inherited from the STUDENT DETAILS page when you added the student record in the system.

Paradigm Program Enrolment ID

(system-generated) The student course or program ID generated by the system from the COURSE DETAILS page when you enrolled the student into the course or program.

Parent Unit Enrolment ID

(system-generated) The base unit id of the unit that encompasses this child unit.

Paradigm Base Unit ID

(system-generated) The base unit ID generated by the system from the EDIT UNIT DETAILS page when you created the base unit record of this scheduled unit.

Scheduled Unit ID

(system-generated) The scheduled unit ID generated by the system from the EDIT SCHEDULED UNIT DETAILS page when you created the scheduled unit.

Home Institution

(system-generated) The abbreviation of the Provider record (name of your business or institution) which delivers this scheduled unit and was set when you created the scheduled unit.

Base Unit Code

The institution provided code that identifies the base unit

Scheduled Unit Code

(system-generated) The Unit Code generated when you scheduled the unit.

Unit Name

(system-generated) The Unit Name you set when you created the base unit record of this scheduled unit. The name will be overridden on the scheduled unit level (if ever you made some changes of the Unit Name field on the scheduled unit level)

Scheduled Unit Name

(system-generated) The Unit Name you set when you created the base unit record of this scheduled unit. The name will be overridden on the scheduled unit level (if ever you made some changes of the Unit Name field on the scheduled unit level)

Start Date

(system-generated) The unit enrolment start date and end date inherited from the scheduled unit start and end dates.

Expected End Date

Census Date

(system-generated) The unit enrolment census date inherited from the scheduled unit Census Date field.

Enrolment Status

The student’s current enrolment status for this unit.

Contact Mode

One of the defined options that indicates how the student accepts delivery of this unit

Withdrawal Date

The date the student discontinued study in this unit.

Academic Outcomes section

Grade Description

The final grade description the student achieved upon completion of this unit based on the numerical value that has been awarded to the student..

Published Grade

The Grade that will appear on the student's transcript or Statement of Attainment. This grade may be different to the achieved grade due to moderation.

Grade Release Date

A date that may or may not be defined by the provider, restricting when the published grade will be visible to the student via the student portal. The definition follows the rule of Now (today’s date) > Grade Release Date.

Final Mark

Numerical value awarded to the student

Credit Points

The number of points the student will accrue toward the completion of their course of study upon successful completion of this unit.

GPA

(system-generated) Paradigm GPA (Grade Point Average) calculation, see Grade Schema.

Appear On Transcript

Select Visible if you want the grade to appear on transcript for this student, else, set it to Hidden. You may also set the value as Hidden at the base unit level, as an override for the case where the unit is to be hidden from the transcript for all students who enrol in the unit.

Note

Any internal notes for this student for this unit of study.

Result Comment

Comments that the student can see regarding the final grade of the unit.

Assessments section

Assessment Status

These fields are applicable to be used by a Provider, only where there is a one to one relationship between Assessment and the Scheduled Unit. This is intended primarily for thesis units that are related to a HDR award.

Assessment Date

Reassessment Date

Primary Assessor

Secondary Assessor

Practical Hours Attended

Hours Attended

Record Protection section

Protection Start Date

Protection End Date

Read Only

A checkmark on this box will make the record read-only and the unit enrolment record becomes not editable

Unit Fee

E384 The total amount charged for the delivery of the unit (without dollar sign).

Amount Received

The total amount received from all funding types for the unit.

Amount Due

The amount owed and to be paid by the student

Upfront Payment

E381 The Amount the student has paid or will pay upfront for the unit.

Funding Amount

E558 The amount the Student has deferred to a HELP loan.

Funding Type

The payment method the student will / has used to meet the financial obligation of this unit.

HEIMS Loan Fee

E529 The amount the government charges the student for using FEE-HELP (currently 20%) of the unit fee described above.

Always check the government website for the current loan rate.

Subsidy Amount

The amount of the scholarship/subsidy that is funded on behalf of the student to the provider.

Subsidy Type

The type of subsidy to be paid to the provider on behalf of the student

Select subsidy type from list

Select the subsidy type on this dropdown menu, and the Subsidy Type field will be auto-populated.

Administration Fee

An additional administration fee that is not a part of the unit fee, also charged to the student

Delivery Fee

An additional fee that is not a part of the unit fee, but is an additional fee related to the delivery of the content of the unit.

Accounting section

Fee Id

(system-generated) The Fee Id of the Fee Rule that has been associated to this unit enrolment.

Contact who received payment

The Paradigm Contact who accepted payment for this unit enrolment

Payment Received

The amount of the payment received.

Payment Date

The date the payment is processed

Agent Commission Amount

The amount paid to the Agent for this unit of study for this student.

Agent

The name of the agent the payment is made to.

Fee Payee

The person who made the payment on behalf of the student

Agent Commission Amount 2

The amount paid to a secondary Agent for this unit of study for this student.

Agent 2

The name of the secondary agent the payment is made to.

Fee Payee 2

The person who made the payment to the secondary agent.

Invoice Fee Code

An optional predefined code that represents the type of invoice fee for this unit enrolment.

Student Status Code

E490 A TCSI reportable code which indicates the student status for a unit of study

EFTSL Load

E339 The Equivalent Full Time Study Load ( the portion of 1 where 1 is divided by the number of units that the student is to complete in one year of full time study e.g. if 8 units are to be studied on a full time basis, then this unit represents an EFTSL of one eighth: 1/8 = 0.125.

HEIMS Study Completion Status

E355 The HEIMS / TCSI reportable code that represents the current completion status of the unit enrolment. This field value is a HEIMS / HEPCAT reportable field.

RPL Indicator

E577 VET FEE-HELP only. A field indicating whether or not a unit of study has an RPL (Recognition of Prior Learning) component.

HEIMS Contribution Indicator

E392 A TCSI reportable code that indicates which maximum student contribution was used in calculating the student contribution amount

Related Page: Commonwealth Supported Places (CSPs)

HEIMS Variation Reason

E446 A code that represents the reason for a financial variation of HELP records. When a record has been reported incorrectly to HEIMS via HEPCAT prior to TCSI, a revision file needed to be created and submitted to correct the error. By updating the required fields within this screen, adding a HEIMS Variation reason, revision number and revision date – these files will be included into a revision file when created in the reporting section of Paradigm. When a remission is to be reported to TCSI, the workflow to process that remission is different depending on whether the unit enrolment census date is prior to 01/01/2021 or is on or after 01/01/2021.

Course Assurance Indicator

E619 VET ONLY that if checked, it will send a true value, else false. This indicates whether the student’s enrolment in the unit of study is the result of an approved VET Student Loans course assurance arrangement

HEIMS Revision Number

A sequential number that represents the order of the remission being adjusted

Variation Date

The date the revision file was created / sent to HEIMS for variation.

TCSI Unique Identifier

Information from TCSI once the record has been pushed successfully

TCSI Last Validated Status

TCSI Last Validated Date

UID

When the VIEW TCSI RECORD button is clicked, it will download the values of the unit enrolment fields that are currently stored on the TCSI server

Discipline Code

EFTSL

Unit of Study Census Date

Unit of Study Code

Unit of Study Commencement Date

Unit of Study Outcome Date

Unit of Study Status Code

Unit of Study Year Long Indicator

Invoice ID

The system allocated number given to the invoice where this unit appears.

Invoice Item Sequence ID

The system allocated number given to the item number for this item on this invoice id.

Invoice Number

The system allocated number for the invoice where the line item for this unit enrolment appears.

Invoice Batch Number

The system allocated number given to all invoices created in the same batch.

OSHC Provider

Applicable if the student has an Overseas Student Health Cover (OSHC) provider

OSHC Commission Amount

OSHC Invoice Id

OSHC Invoice Item Seq Id

RPL Provider

Applicable for internal use for RPL details which are not reportable to the government.

RPL Awarding Institutions

RPL Awarding Qualifications

RPL Awarding Units

RPL Awarding Dates

CRM Entity Type Id

API Integration information/details

CRM Entity Id

External Entity Type Id

External Entity Id

SMS Entity Type Id

SMS Entity Id

Remote SMS Entity ID

The SAVE UNIT ENROLMENT button is used when you change or edit the fields of this student’s unit enrolment. Whichever SAVE UNIT ENROLMENT button you click, all the changes you’ve made will be saved for all different sections of the screen.

The WITHRAW UNIT ENROLMENT WITH CENSUS DATE button

Technically, once you’ve published the grade, the Academic Outcomes section with the grade details will automatically be set to read-only mode. The EDIT GRADE button is useful if you need to edit a grade which has already been published.

Refer to the section below: TCSI Delete Button: Recommended Usage

The DELETE UNIT ENROLMENT button will delete the entire unit enrolment. Refer to your business or institution’s process of safely deleting a unit enrolment.

The SEARCH SCHEDULED UNIT button helps you to search for scheduled unit(s) that this student is to be enrolled in. This is one method of enrolling a student in scheduled units while you are in the Student > Course Enrolment > Units screen of a course enrolment .

The SHOW ENROLLED UNITS button will show all the units enrolled by the student under the UNITS ENROLLED BY STUDENT section. To hide this section, you can click the HIDE ENROLLED UNITS button.